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City Council Meeting

 

MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

AT 6:30 P.M. ON April 16th, 2007

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, Gary Westbrook and Mayor Thodos. Absent: None.

ADDITIONS/CORRECTIONS TO AGENDA

Chip Drake, Director of Water Filtration, asked that repairs to the sludge return pump at the Waste Water Treatment Plant be considered at the City Council meeting, due to the emergency nature of the needed repair.  Mayor Thodos placed the item on the City Council's Committee of the Whole Report.

CITY CLERKS REPORT   Deputy City Clerk Van Raes passed.

CONSENT AGENDA

Deputy City Clerk Van Raes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of April 2, 2007

b)      Approval of the Committee of the Whole Minutes of April 2, 2007

c)      Approval of Salaries paid in the amount of $330,873.84

d)      Approval of Bills in the amount of $498,985.05

e)      Approval to accept the low bid from Cobra Technologies of $24,660 for the new sewer camera.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

REPORT BY THE MAYOR

Mayor Thodos read a proclamation for "The National Day of Prayer" and a second proclamation for "Cover the Uninsured Week".  Karen Metcalf was present to accept the proclamation for the "Cover the Uninsured Week".

Mayor Thodos introduced Mr. James Bohnsack, Chairman of the Rock Island County Board and Mr. Phil Banaszek, member of the Rock Island County Board and Chairman of the "Task Force on Poverty".  Mr. Bohnsack and Mr. Banaszek made a presentation to the council on the findings of the Task Force over the last year.  They presented copies of the "2007 Report on Illinois Poverty" and a map of the Illinois Quad Cities indicating areas of poverty by census tract. 

A discussion was held on the poverty status of Rock Island County.  Alderman Puentes and Alderman Westbrook volunteered to help the Task Force.

 CITY ATTORNEY

City Attorney William Phares presented Ordinance 07-06,

An Ordinance adopting the budget for all corporate purposes of the City of East Moline, Illinois, in lieu of the appropriation ordinance for the fiscal year commencing on the first day of may, 2006 and ending on the thirtieth day of april, 2008.

A motion was made by Alderman Heiland, seconded by Alderman Meredith, to waive the reading of Ordinance 07-06. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Ordinance 07-06.  Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-15, A Resolution for improvement by municipality under the Illinois highway code.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 07-15. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-16,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a development agreement between the city of east moline, illinois, commercial development company qca, and revitalize and develop east moline.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 07-16. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, and Heiland.  Passed: Alderman Westbrook.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-17,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing the waiving of all permit fees for habitat for humanity – quad cities when building a new residence at 1505 8th avenue, east moline, illinois.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 07-17. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-18,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing settlement of worker's compsensation claims with steven r. peterson. (Motion includes that Attorney Nelson authorize the judgement.)

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 07-18. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-19,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement for professional services with mcclure engineering associates, inc., to provide construction engineering services for the barstow road intersection design study at il route 5, 172nd, East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 07-19. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-20, A Resolution of the City Council of the City of East Moline, Illinois, approving the bid of olson concrete for the demolition of the residence located at 1444 15th avenue, east moline, illinois, in the amount of $13,400.00.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Resolution 07-20. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Kelley)

Ø      Alderman Kelley indicated that two items scheduled for the Committee of the whole report had been tabled.

Ø      Alderman Kelley asked Leath "Chip" Drake, Director of Water and Wastewater Facilities, to present the emergency item that was placed on the agenda.

Sludge return pump at the wastewater treatment plant is worn out and is no longer operational.  Spare parts for this pump have not been available since 1988 and it is not feasible to rebuild this pump.

There are still two pumps, both the same brand and vintage as the worn out pump, which are operational.  These two pumps will handle the current normal flow, however, if we experience a high flow situation, the pumps that are still operational will have difficulty handling the additional flow.

Staff is currently acquiring cost estimates to replace the pump … one is available at a cost of $11,671.00 + freight, with a 10-week delivery time.  Staff will be receiving more cost estimates the first part of next week.

Due to the importance of this pump, and the lead-time required, staff is requesting City Council authorization to proceed with the replacement of this pump with the lowest cost estimate that meets specifications.

Once the cost estimates for this emergency repair have been determined, the final cost will be brought back to the City Council for approval.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to concur with the request and proceed with the pump replacement. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

CITY STAFF COMMUNICATION:

Each city staff member present was given the opportunity to inform the City Council and those present of events in their departments:

Ø      Tim Kammler, Director of Engineering, informed the City Council on the start of construction of the street in front of John Deere Harvester.

Ø      Mayor Thodos comments on signage at the intersection of I-80 and I-88.

Ø      Jim Hughes, Director of Finance, comments on the Illinois Municipal League's program for newly elected officials.

Ø      Bruce Willemarck, Director of Maintenance, provides information on a free "E-WASTE" collection to be held May 12, 2007 at the Rock Island County Fairgrounds.

Ø      Chip Drake, Director of Water Filtration, distributes to the City council the most recent Water Quality Report.

Ø      Alderman Doose announces the "Nancy Tragarz Downtown Cleanup" event to be held on Saturday, April 28th, at 8:30 a.m.

Ø      Drucilla Johnson announces that the Watertown Neighborhood Watch will also have a neighborhood cleanup day on April 28, 2007.

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council:

 ¨      Tony Banaszek, Main Street Association, commented on the Kiwanis downtown clean up.

 ¨      Alderman Helen Heiland comments on the Tuesday (April 17th) election and urges all to vote for the bond referendum.

RECESS SESSION

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to recess the City Council meeting in order to proceed with the Committee of the Whole meeting. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.   (7:09 p.m.)

 (Mayor Thodos calls for a short break.)

RECONVENE SESSION

A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to reconvene the City Council meeting. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.   (8:45 p.m.)

CLOSED SESSION

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to go into closed session for the purpose of discussing a proposed land sale, a personnel issue and information on contract arbitration. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried. (8:45 p.m.)

 OPEN SESSION

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to return to open session. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.  (9 :07 p.m.)

A motion was made by Alderman Doose, seconded by Alderman Moreno, to concur with the memorandum of understanding between Leath "Chip" Drake and the City of East Moline, Illinois, dated April 12, 2007, to assume the duties of Director of Wastewater Treatment.

DISCUSSION: City Attorney Phares asked City Administrator Keehner for a clarification of the job title.  Mr. Keehner responded that the new title would be "Director of Water and Wastewater Treatment".  Mayor Thodos asked for an opinion on the effect of the new residency policy on this position.  It was the consensus of the Council that, since the residency policy had not yet received final Council approval, it did not yet apply. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.

ADJOURNMENT:

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call, the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook and Heiland.  Motion carried.  (9:10 p.m.)

Minutes taken and submitted by,

_______________________________________

Richard Van Raes, Deputy City Clerk

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