MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
APRIL7, 2008 AT 6:30P.M.
PLEDGEMayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag. ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. Mayor Thodos acknowledged the presence of former State Senator Denny Jacobs, State Senator Mike Jacobs, and State Representative Mike Boland. ADDITIONS/CORRECTIONS TO AGENDA None CITY CLERKS REPORT City Clerk Holmes passed.
City Clerk Holmes read the Consent Agenda that included the following:a) Approval of the City Council Minutes of March 17, 2008
b) Approval of the Committee-of-the-Whole Minutes of March 17, 2008
c) Approval of Salaries in the amount of $353,152.09
d) Approval of Bills in the amount of $632,045.89 A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried.
REPORT BY THE MAYOR Presentations: Sharon Cornell with the United Township High School (UTHS) Jr. Panthers girl's basketball addressed the City Council requesting a donation from the Elected Officials to purchase a uniform for each player on the Basketball team. Ms. Cornell's goal is acquire enough donations to purchase a144 uniforms for all the teams. Cost of each uniform is $38.00 for the girls and $41.00 for each boy. Chief DeFrance: Several months ago the East Moline Fire Department (EMFD) needed to replace a small utility vehicle a pick-up truck to tow our Fire/Rescue Boat, is launched into the Mississippi River when needed. The previous vehicle was a 1973 pick-up and staff could no longer get replacement parts for this vehicle. Chief Moreno graciously donated, to the Fire Department, a drug seized vehicle which the Police Department no longer used. The vehicle was in bad shape and needed repair. The students at United Township High School (UTHS) Area Career Center through the leadership of Scott King refurbished the vehicle. The students provided the design and paint color. They did an outstanding job. The only cost to the City was the cost of the paint. Staff is very pleased with the results. Chief DeFrance presented to Mr. Scott King, and the Students, a plaque for Outstanding Service and support of the EMFD. Dated: this 7th day of April, 2008. Mr. Scott King accepted the Award and thanked Chief DeFrance and the City of East Moline for their support. Mayor Thodos thanked Mayor Pro-Tem Helen Heiland for presiding over the City Council meeting during his absence on March 17, 2008.
Proclamations: Modern State of Israel "Israel at 60" Mayor Thodos read the proclamation congratulating Israel on its 60th Anniversary. Mr. Allen Ross from the Jewish Federation of the Quad Cities was in attendance to accept the proclamation. Mr. Ross thanked the Mayor, City Council and everyone for their support. The Jewish Federation of the Quad Cities will be having events throughout the year with many different cultural and special activities. All are welcomed to participate in these activities.
National Fair Housing Month No one was in attendance to accept the proclamation.
CITY ATTORNEY City Attorney Phares presented the following Resolutions:
RESOLUTION 08-21: Supplemental Resolution for improvement by Municipality under the Illinois Highway Code (16th Avenue, IL Route 92, from 1st Street to 12th Street). A motion was made by Alderman Westbrook, seconded by Alderman Moreno to adopt Resolution 08-21 as presented. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried.
RESOLUTION 08-22: Supplemental Resolution for improvement by Municipality under the Illinois Highway Code (17th Avenue, IL Route 92, from 1st Street to 12th Street). A motion was by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-22 as presented. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried.
RESOLUTION 08-23: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the execution of a contract with Ehlers & Associates, to prepare an amendment to the project and plan of the City of East Moline, Illinois, to expand the North Hill TIF District. A motion was made by Alderman Moreno, seconded by Alderman Puentes, to adopt Resolution 08-23 as presented. Upon roll call the following voted in favor: Cervantes, Heiland, Puentes, Moreno, Bustos, and Kelley. The following opposed: Westbrook. Motion carried. 6-1.
RESOLUTION 08-24: A Resolution of the City Council of the City of East Moline, Illinois, approving the plans, specifications and contract documents for the proposed Morton Drive Reconstruction project from 10th Street through 27th Street, East Moline, Illinois, and accepting the bid of and authorizing the execution of an agreement with Langman Construction Company.
Director of Engineering, Tim Kammler gave the background information on Resolution 08-24. The City received five (5) bids for the work proposed, and a tabulation of the bids. Langman Construction Company of Rock Island, Illinois, was the low bidder with a bid of $1,979,496.40. This amount is approximately 0.003% ($7,055) above the final Engineer's estimate of $1,972,441.00 and 2.5% (49,496.40) above the original amount budgeted in the 2008 Capital Improvement Plan. Staffs has examined the bid documents and find Langman Construction's bid to be responsive, and therefore recommend award of this contract to Langman Construction. A motion was made by Alderman Westbrook seconded by Alderman Cervantes, to adopt Resolution 08-24 as presented. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried.
Proclamation: Earth Charter Mayor Thodos read the proclamation, proclaiming thanks to the Congregation of the Humility of Mary for promoting the principles of the Earth Charter and encouraged all residents to become more aware of the Earth Charter and its goals, in striving to make this a better world. Sister Bea Snyder addressed the City Council and accepted the proclamation on behalf of the Sisters of Humility. Ms. Lisa Bellomy and Sister Snyder both thanked the City Council for the proclamation. This month we will be having an event at the Humility Center in Davenport We invite you to participate. The proclamation that we received today will be read at that event.
COMMITTEE OF THE WHOLE (Alderman Bustos) Alderman Bustos has one (1) item for discussion. All items have been covered under the Consent Agenda, by Ordinance or Resolution.
Park Board Funding (City Administrator, Rich Keehner) Since the last City Council Meeting held on March 17, 2008, a time line has been developed for the implementation of funding for the City's four (4) projects under consideration. These projects include the first and second fire vehicle, park capital improvements, and radio upgrades. City staff intends to seek Council approval to commence negotiations with lending institutions in November 2008 concerning the issuance of General Obligation (G.O.) Bonds to fund certain projects. Proceeds of the issuance of these bonds would be collected in December 2008. The City has the ability to issue approximately $1,250,000 in G.O. Bonds, not enough to fully fund all four (4) projects. It is staff's recommendation that proceeds from the issuance of G.O. Bonds be used for the funding of two (2) projects. These projects include (1) the first fire vehicle in the amount of $600,000 and (2) the park capital improvements in the amount of $250,000. The first fire vehicle has been ordered and the park improvements have been identified and planned. Using this approach allows some bonding capacity to remain available should the City require additional funding in the future. The radios and second fire vehicle can be funded by using a lease purchase agreement. These two (2) projects will require future funding and are in the planning stages currently. The radio project will require approximately $65,000 in grant match within the next three (3) to four (4) months and the remaining funding of approximately $300,000 sometime near January/February 2009. If ordered in August 2008, funding the second fire vehicle in the amount of approximately $300,000 more or less will be needed in August 2009. Mayor Thodos noted that being a Non-Home Rule status City there are certain restrictions that the City has when it comes to G.O. Bonds and that is the issue to ensure that the City has sufficient bonding capacity in the event of an emergency or other things that may arise. Evidently Mr. Keehner was to identify options and these are the City Council's options.
Discussion: Alderman Heiland asks what is the levy for the Parks and how many parks does the City have? Mr. Hughes stated the City is levying $191,000 for the parks. Mr. Willemarck stated the City has about seventeen (17) parks. Alderman Moreno stated that the City of Moline has a Park District and they take care of the parks year after year. East Moline has neglected the parks for the better part of thirty (30) to forty (40) years. This is the first amount of money that the Park Board has received in order to make improvements to the parks. Alderman Bustos feels this is a good comprise, the City is able to cover the $250,000 for the parks without increasing taxes. Additional discussion was held regarding the aspects of this issue. A motion was made by Alderman Moreno, seconded by Alderman Bustos, to concur with City staff's recommendation as presented. Upon roll call the following voted in favor: Cervantes, Westbrook, Puentes, Moreno, and Bustos. The following voted to oppose: Heiland, and Kelley. Motion carried. 5-2. Mayor Thodos read Resolution 08-25 in its entirety as follows:
RESOLUTION 08-25: A Resolution of the City Council of the City of East Moline, Illinois, approving Long Range Capital Improvement Funding in the amount of $250,000.00 for the East Moline Park Board. WHEREAS, the City Council has received a letter dated January 16, 2008, from the East Moline Park Board requesting long range capital improvement funding, for East Moline Parks, in the amount of $500,000; and
WHEREAS, the capital improvement funding would be used to provide better handicapped accessibility to equipment, shelters and play facilities, upgrade playground and sports complex equipment, improve road conditions, and many other needed improvements at many parks located in East Moline; and
WHEREAS, the City Council now finds that approving long range capital improvement funding to the East Moline Park Board in the amount of $250,000.00, to be obtained from an anticipated bond issue, would be within appropriate budgetary restrictions and would be in the best interest of the City of East Moline.
NOW THEREFORE, BE IT RESOLVED BY THE Mayor and City Council of the City of East Moline, Illinois, that long range capital improvement funding to the East Moline Park Board in the amount of $250,000.00 is approved, with said funding to be obtained from an anticipated bond issue. A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 08-25 as presented. Upon roll call the following voted in favor: Cervantes, Westbrook, Puentes, Moreno, and Bustos. The following voted to oppose: Heiland, and Kelley. Motion carried. 5-2.
CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Leath "Chip" Drake, Director of Water & Wastewater Facilities – reported to the City Council on capital projects at the Water Plant. At the Wastewater Plant the Bar Screens are substantially complete staff has a few odds and ends items that have completed. Most other improvements have begun construction. The contractor is doing some preliminary electrical work and is getting set to do some installation, of main piping in conjunction with this project. Staff is waiting for the water table to go down. It is anticipated that this project will be completed at the end of October 2008. Staff is currently working on additional drawings and working on design for the Wastewater Treatment Plant to improve the Environmental Protection Agency (EPA) standards. Staff plans on having the first phase completed by this winter. With the Water Treatment Plant we are almost complete with our plans and specifications. 95% complete plans should be ready for their review by the end May. Staff is working on additional improvements. This year's Water Quality Report will be going out in customers' bills on May 1, 2008. Mr. Drake thanked Howard Ross for his assistance in putting this report together.
Chief Moreno, Police Chief – informed the City Council that the Police Benevolent Fund will be donating $360.00 to the UTHS Jr. Panthers for the purchase of ten (10) uniforms.
Tim Kammler, Director of Engineering – distributed to the City Council a color coded time line of the fifteen (15) Capital Improvement Projects that are going on in the City.
Rob DeFrance, Fire Chief – thanked the Engineering Department for the work they did for the re-design and replacement of the driveway at the downtown fire station. Chief DeFrance introduced Eric Schofield a new firefighter, to the City Council. Firefighter Schofield graduated from the Firefighters Academy and will begin his duties on Monday.
Alderman Moreno thanked Mr. Willemarck and the Maintenance Services Department for doing a great job getting the soccer fields ready for play last week. Dubuque and Moline will not be using their soccer fields this season, so Northeast Park will see an increase of activity.
FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.
Wendy Hilton-Morrow 4411 6th Street Court, East Moline, IL. – Thanked the City Council for their support of the park funding. Ms. Hilton Morrow stated that the Park Board would be good stewards of the money. "$250,000.00 is a very good start but we know that it will not cover all of the cost". Thanks to the City Administrator Mr. Keehner and Finance Director Mr. Hughes for the compromise. It is appreciated. Darlene Bell – Legions- 3509 3rd Street B, East Moline, IL. – Thanked the City Council, Fire Department, Police Department and all the City Employees for the kindness shown to the Teague Family in the passing of Crotis Teague.
Dwayne Troutman – 4540 6th Street Court, East Moline, IL. – Mr. Troutman expressed his concerns regarding the sidewalk from Forest Park to Forest Road. He commented on a waste basket that is no longer is there. Trash has fallen on the street and on the side walk area where the people who are waiting for a bus are standing. The request is to look at that and replace the container. Also, there was a different type of chemical used for removing snow. There is a black ingredient that does not melt and was used on the section of the street. It gets thrown over the sidewalk and it is not going to melt. If they come along with a Street Sweeper and make two (2) passes up the sidewalk and down on the street that will take care of the problem and it will be appreciated. Mr. Willemarck informed Mr. Troutman that they are waiting for parts to repair the sweeper. He expects the parts to arrive by next week.
Ms. Cornell had two of the girl's model the Jr. Panther uniforms for the City Council.
Rich Keehner – informed Ms. Cornell that he would sponsor a uniform for the Jr. Panthers.
David Nowack – 3904 1st Street, East Moline, IL. – Mr. Nowack provided City Attorney Phares with a copy of their insurance for this year's Little League Basketball. He also gave City Clerk Holmes a Cookbook. Cookbooks are still available for a cost of $5.00. Mr. Nowack distributed to the City Council and everyone in attendance a packet of information regarding safety and equipment procedures for East Moline Youth Baseball. He also thanked Kimberly Briggs for developing these programs. Mr. Nowack noted that sponsorships are down and funds are at its lowest level. Mr. Nowack thanked the City Council for taking time out to recognize that the parks needed funding for now and in the future. The action that the City Council has taken tonight is very much appreciated.
Mayor Thodos announced that we will be having an executive closed session to discuss the following: Exempt Salary Survey, Status of Fire Negotiations, Status of AFSCME Local Negotiation, F.O.P. Negotiations, and Pending Litigation.
RECESS SESSION: A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting and proceed to the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 7:17p.m. Mayor Thodos calls for break
RECONVENED SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to reconvene the City Council meeting. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 9:15p.m.
CLOSED SESSION: A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to go into Executive Closed Session to discuss the following: Exempt Salary Survey, Status of Fire Negotiations, Statue of AFSCME Local 1234 Negotiations, F.O.P. Negotiations, and Pending Litigation. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 9:15p.m.
REOPEN SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return to open session. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 10:20p.m.
ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 10:20 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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