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MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

AT 6:30 P.M. ON April 2, 2007

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Mayor Thodos. Absent: Luis Moreno and Gary Westbrook.

 ADDITIONS/CORRECTIONS TO AGENDA

City Administrator Rich Keehner asked that an additional item, IEPA Compliance, be added to the agenda.  Mayor Thodos placed the item under section 10 of the agenda.

 CITY CLERKS REPORT  

DeputyCity Clerk Van Raes informed the City Council that a MOTOR FUEL TAX audit has been received from the Illinois Department of Transportation and is on file for review at the City Clerk's office.

CONSENT AGENDA

Deputy City Clerk Van Raes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of March 19, 2007

b)      Approval of the Committee of the Whole Minutes of March 19, 2007

c)      Approval of Salaries paid in the amount of $315,191.82

d)      Approval of Bills in the amount of $868,538.29

 A motion was made by Alderman Kelley, seconded by Alderman Puentes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

 REPORT BY THE MAYOR

Mayor Thodos read an announcement for the 2007 Quad Cities Police Memorial Services to be held on Saturday, May 5th, 2007, at 9:00 a.m., at Bettendorf Christian Church, 3487 Towne Point Drive, Bettendorf, Iowa.

 CITY ATTORNEY

City Attorney William Phares presented Resolution 07-10,

A resolution of the city council of the city of east moline, illinois, adopting a legislative review policy for all city council ordinances and resolutions.

 A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 07-10.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

 

City Attorney William Phares presented RESOLUTION 07-11,

A Resolution of the City Council of the City of East Moline, Illinois, approving the request of the bi state motorcycle awareness council for the city of east moline police department to budget extra man hours to man intersections for the bi state motorcycle awareness council motorcycle awareness parade to be held on may 5, 2007.

 Alderman Meredith asks about if the Motorcycle Awareness Council has completed an Event Application.  Chief Moreno responds that they have.  Alderman Puentes asks about 501-c-3 status.

 A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 07-11.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

 City Attorney William Phares presented RESOLUTION 07-12,

A Resolution of the City Council of the City of East Moline, Illinois, approving the request of river action, a non-profit organization, for funding for riverway – a national treasure project.

 A motion was made by Alderman Doose, seconded by Alderman Meredith, to adopt Resolution 07-12.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

 City Attorney William Phares presented RESOLUTION 07-13,

A Resolution of the City Council of the City of East Moline, Illinois, approving the request of city staff to contract for a plat of survey and appraisal of a parcel of real estate located between the BNSF tracks and 13th avenue, east of 10th street, east moline, illinois.

 A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 07-13.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

 City Attorney William Phares presented RESOLUTION 07-14,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing the city of east moline to take title to the residence at 1444 – 15th avenue, east moline, illinois, and to contract for demolition.

City Attorney Phares reports that the courts have approved the dismissal of the suit.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Resolution 07-14.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Kelley)

Ø      Alderman Kelley asked Chip Drake, Director of Water Filtration, to present information on replacement of the fence at the 7th Street Water Tower.  Mr. Drake explained that the fence at the 7th Street Water Tower has deteriorated over time and has become an issue for providing proper security to this site.  The replacement of this fence has been budgeted for this year.

Bids were received on March 23rd, 2007, for this project.  One bid, from Lovewell Fencing Incorporated, was received in the amount of $11,200.00, which is under the estimated cost of $15,000.00.

City staff would recommend approval of the bid from Lovewell Fencing Incorporated in the amount of $11,200.00.  Funds for this project will be paid out of the Water Plant, Facility Maintenance, line item.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to approve Lovewell as the only bidder at $11,200.00 and proceed with the fence replacement.  Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

Ø      Alderman Kelley asked Tim Kammler, Director of Engineering, to explain the contract for the improvements to Barstow Road.  This contract is for the design study of the turn lanes at the intersection of Illinois Route 5 and Barstow Road.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the request to contract with McClure Engineering Incorporated for the design study.   Upon roll call, the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.

CITY STAFF COMMUNICATION:

Each city staff member present was given the opportunity to inform the City Council and those present of events in their departments:

Ø      Tim Kammler, Director of Engineering, reported that his department has finished a draft of a Storm Water and Erosion Control Ordinance.  The City Attorney will present this to the City Council after review.

Ø      Rich Keehner, City Administrator, reported on the Building Inspection's ISO rating of "4".  Mr. Keehner also commented on the demolition program and the V & K application for Water Filtration Improvement.

Ø      Rob DeFrance, Fire Chief, reported on problems with the 2002 Alexis Pump Truck.  The vehicle has been sent back for repairs.

Ø      Bruce Willemarck, Director of Maintenance, informed the City Council on street repairs.

Ø      Dean Piatt, Director of Wastewater Treatment, gave additional information on V & K applications submitted.

Ø      Richard Van Raes, City Planner, reported on the Habitat for Humanity Quad Cities annual meeting held on March 24th, 2007.  The City of East Moline received recognition from Habitat for Humanity Quad Cities with an "American Dreams Hero Award" certificate.

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council:

¨      Tony Banaszek, Main Street Association, commented on the Kiwanis Club Clean-Up Day.

¨      Alderman Helen Heiland commended Alderman Luis Puentes and Alderman Luis Moreno for their actions when they were first on the scene of a serious automobile accident.

¨      Alderman Heiland also commended Mayor Thodos and elected officials for their efforts on the trip to Springfield (Illinois) to meet with State officials.

¨      Mayor Thodos comments on the Springfield trip and also commends Alderman Puentes and Alderman Moreno for their actions at the accident site.

RECESS SESSION

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to recess the City Council meeting in order to proceed with the Committee of the Whole meeting.  Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried. (6:56 p.m.)

RECONVENE SESSION

A motion was made by Alderman Kelley, seconded by Alderman Doose, to reconvene the City Council meeting.  Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried. (8:44 p.m.)

CLOSED SESSION

A motion was made by Alderman Kelley, seconded by Alderman Doose, to go into closed session for the purpose of discussing Pending Litigation. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried. (8:44 p.m.)

OPEN SESSION

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to return to open session. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried. (9: 55 p.m.)

ADJOURNMENT:

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the City Council meeting. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried. (9:55 p.m.)

Minutes taken and submitted by,

 _______________________________________

Richard Van Raes, Deputy City Clerk

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