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City Offices Closed - Thanksgiving

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 03/20/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Gary Westbrook. Absent: Alderman Moreno (Alderman Moreno had notified the Mayor that he would not be attending this session).

ADDITIONS/CORRECTIONS TO AGENDA
None

CITY CLERK’S REPORT
Clerk Holmes distributed to the Aldermen the new Illinois Quad City Chamber of Commerce Q.C. Direct, a good resource guide for businesses in the Quad-Cities.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
Ø Approval of the City Council Minutes of March 6, 2006
Ø Approval of the Committee of the Whole Minutes of March 6, 2006
Ø Approval of Salaries in the amount of $310,114.54
Ø Approval of Bills in the amount of $663,829.65
Ø Approval to hire a replacement Police Officer due to a vacancy created by a
Resignation.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

REPORT BY THE MAYOR
Finance Director Jim Hughes announced that the budget for FY 2006/2007 is a balanced budget for the City of East Moline. A copy is available for public inspection and is on display in the City Clerks Office. There will be a Public Hearing two (2) weeks from tonight (April 3, 2006) at 6:15p.m.

Mayor Thodos received a memo from East Moline Veteran’s Advisory Committee, notifying the City that the VFW Post 2056 will have the Memorial Services at 1:00P.M. on May 29, 2006 at 9th Street Commons in East Moline. The American Legion will host a light lunch after the services.



Appointments:
Mayor Thodos informed the City Council that he was making the following two (2) appointments to the East Moline Firefighters Pension Fund. The appointments are being made due to new legislative changes governing the Pension Board. Finance Director Jim Hughes, will fill the two-year term, and City Clerk Arletta Holmes, will fill the three-year term.

A motion was made by Alderman Meredith, seconded by Alderman Puentes, to concur with the Mayors appointments. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

Mayor Thodos has received correspondence from the Office of the Secretary of Defense. The City Council was notified that we had been in touch with agency responsible for addressing Base Realignment And Closure (BRAC) concerns for the communities affected by BRAC. The City has been invited to attend the “Secretary of Defense/ Military Service Community Conference” from May 2, to May 5, 2006 in Atlanta, Ga. Attendees will gain helpful perspectives for responding to the changes brought about by BRAC in 2005. Alderman Westbrook will represent the City of East Moline at this three-day Conference.

Mayor Thodos received a memo from the Department of the Army, Corps of Engineers regarding Continuing Eligibility Inspection for the East Moline Local Flood Protection Project. The overall condition of the levee is considered Minimally Acceptable; therefore it will require additional work to be done in order to qualify for FEMA Grants in the event of a flood. This is a high priority item and will be discussed when drainage is addressed. Much of the work is removing brush, and removal of the animals that are burrowing in the levee as well as other items.

CITY ATTORNEY
ORDINANCE 06-09: An Ordinance Amending Ordinance No. 88-22 as Amended by
Ordinance 98-41, relating to the establishment of an Enterprise Zone in the City of East Moline,
Pursuant to an Intergovernmental Agreement with the Cities of East Moline, Illinois, Moline,
Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the
Addition of Approximately 52.96585 Acres by the County of Rock Island, and by Revising
Section 3, Exhibits “A” and “B” to include New Territory within the Illinois Quad Cities
Enterprise Zone.

Attorney Phares: The committee, with respect to a planned project of Quality Interstate Services LLC, approved this matter at the Committee-of-the-Whole previously. Quality Interstate Services LLC would construct a Travel Plaza at the Intersection of I-88 and Route 92 in unincorporated Rock Island County, Illinois. Phase I and Phase II with respect to the Travel Plaza and a Restaurant. This is an ordinance amending the Enterprise Zone Map, and there will be a Resolution to amending the Intergovernmental Agreement.

A motion was made by Kelley, seconded by Doose, to waive the reading of Ordinance
06-09. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook,
Heiland, Puentes, and Doose. Motion carried.

A motion was made by Kelley, seconded by Westbrook, adopt Ordinance 06-09 as
Presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

RESOLUTION 06-10: A Resolution amending an Intergovernmental Agreement among the
Cities of East Moline, Moline, Silvis, The Village of Milan, and Rock Island County, Illinois,
Which established an Enterprise Zone now called the “Illinois Quad Cities Enterprise Zone” by
The addition of approximately 52.96585 acres by the County of Rock Island, and changing the
Zone Boundaries to add territory to the Illinois Quad Cities Enterprise Zone, and by authorizing
the Mayor and City Clerk to execute the amended Intergovernmental Agreement.

A motion was made by Doose, seconded by Kelley, to adopt Resolution 06-10 as
Presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook,
Heiland, Puentes, and Doose. Motion carried.

RESOLUTION 06-11: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an Intergovernmental Agreement between the City of East Moline, and The Village of Hampton, to provide Bacteria Laboratory Services to The Village of Hampton.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 06-11 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

RESOLUTION 06-12: IDOT Resolution for improvement by Municipality under the Illinois Highway Code.

Mr. Lauper: Construction of a 4-lane Street between 13th Avenue (DHCU) and Beacon Harbor Parkway. Cost is under $500,000 and Motor Fuel Taxes will be used to fund this project.

A motion was made by Alderman Meredith, seconded by Alderman Doose, to adopt Resolution 06-12 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Westbrook)
Alderman Westbrook has one (1) item for discussion. All other items have been covered under the Consent Agenda, Ordinance, or Resolution.

BIDS (Mr. Willemarck)
The City Council approved using $40,000 from Non-Home Rule Sales Tax to purchase equipment for the Maintenance Services Department, instead of hiring a contractor to install the LED traffic signal lights. Competitive bids for the first piece of equipment have been received.

This equipment is a 7,000 pound gross vehicle weight trailer. It will be delivered as a flat bed trailer. After delivery, our employees will fabricate sides with brackets for holding traffic warning signs, barricades, flashers and other traffic safety materials. The trailer will be able to go to the job site and have all tools and materials needed. The City has received the following two bids:

1. J&J Camper Sales, $2,355 2. Martin Equipment, $3,500.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to accept the low bid from J&J Camper Sales in the amount of $2,355 for the purchase of the Trailer. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

Lift Bids (Towable Lift)
This equipment is a towable lift with a maximum platform height of 37 feet and maximum working height of 43 feet. The lift will be used to replace all 1300 incandescing traffic lights in the City of East Moline with Light Emitting Diodes (LED). It will also be used to replace light bulbs, trim trees, maintenance at the City Garage, install banners and Christmas decorations ect. The City has received the following bids:

1. Rexco Bil Jax 3522, $20,150, 2. Logan Genie TZ 34/20 $20,877
3. United Rentals Genie TZ 34/20 $20,953 4.Sunbelt Genoie TZ 34/20 $21,537
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to accept the low bid from Rexco Bil Jax 3522 in the amount of $20,150 for the purchase of the Lift. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

Lift Bids (Portable Light Tower)
This piece of equipment will be used to light work areas at night. Most of the night work involves water main breaks or sewer repairs where the work is performed in trenches or excavations from 5 feet to 12 feet deep. Currently the only lighting used are flashlights and the headlights of vehicles. The Light Tower will provide a safer work area. The City has received the following bids:

1. United Rentals – Magnum MLT 3060 $6,900
2. United Rentals –Magnum MLT 4060 $7,180
3. Logan – Wacker LTC 4L $7,189
4. Rexco – Ingersol Light Source $7,793
5. Logan – Genie TML 4000N $7,580
6. Sunbelt – Genie TML4000N $8,068
7. Logan – Genie TML 4000 $8,484
8. Sunbelt – Genie TML 4000 $9,130

Discussion was held regarding the difference between the United Rentals – MLT 3060 Series and the MTL 4060 Series.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to accept the low bid from United Rentals – Magnum MLT 3060 in the amount of $6,900 for the purchase of the Portable Light Tower. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Chief DeFrance: Informed the Council that the Davenport Firefighter Nate Wilson, who was injured in last weeks fire, was formerly employed by the City of East Moline.

Mr. Willemarck: The weatherman is predicting that we may be getting snow in the area tonight approximately 2-4 inches.

Mr. Drake: The Water System Study is completed. A copy has been provided for your review before the Budget Workshop meeting to be held on March 27th at 3:30p.m. in Council Chambers. The engineers will be present to give a short presentation of the comprehensive study and answer questions. Mr. Drake commented on the importance of the information in the study.

Mr. Keehner: Informed the Council that the Enterprise Zone Resolution, Ordinance and the Intergovernmental Agreement for Triumph Foods will be discussed at the City of Silvis Committee-of-the-Whole meeting tomorrow evening. He will be in attendance to present materials and information to City Council. The meeting will be held at the McGehee Center at 6:30p.m. On April 4th the Silvis City Council will make a final determination.

Alderman Puentes: Thanked Mr. Keehner and Mr. Phares for attending the meeting at Porkies Restaurant in Silvis on Sunday.

FIVE- MINUTE AUDIENCE PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
None

RECESS COUNCIL MEETING
A Motion was made by Alderman Kelley, seconded by Alderman Westbrook, to recess the City Council meeting and proceed with the Committee of the Whole Meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried. 6:59p.m.

RECONVENE COUNCIL MEETING
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to reconvene the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, and Westbrook. Motion carried. 8:59p.m.

EXECUTIVE CLOSED SESSION
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to go into Executive Closed Session to discuss Collective Negotiating matters between the City in a Union of Employee, and secondly to further deliberate concerning salary schedules for one (1) or more classes of employees. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried. 9:00p.m.

OPEN SESSION
A motion was made by Alderman Meredith, seconded by Alderman Kelley, for the City Council to go back into open session. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried. 9:20p.m.

Action taken from Closed Session: A motion was made by Alderman Puentes, seconded by Alderman Kelley, to make a policy of the City of East Moline that exempt personnel retiring will be treated (the same) as the union from which they came, or the majority of the union personnel that they supervise. The retiring person will be treated the same as that union (the same as a union member) for health insurance purposes. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Doose. Motion carried.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley. Westbrook, Heiland, Puentes, and Doose. Motion carried. 9:25p.m. Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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