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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 03/17/2003

 PLEDGE
Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos.

CITY CLERK'S REPORT
Passed

CONSENT AGENDA
City Clerk Holmes read the consent agenda as follows: 1. Approval of City Council Minutes of March 3, 2003
2. Approval of Committee Of The Whole Minutes of March 3, 2003
3. Approval of Salaries in the amount of $287,169.34
4. Approval of Bills in the amount of $448,093.20

A motion was made by Alderman Doose, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

REPORT BY MAYOR
Mayor Moreno reported on his recent trip to Washington D.C. Met with the Congressmen and Senators, from our area Iowa and Illinois. We had some side meetings with key individuals from the federal level. Overall it was very good. We had an outstanding delegation and hope to reap some benefit form our visit.

Mayor Moreno welcomed the Honorable Stan Leach, Mayor of Moline to the East Moline City Council Meeting. Mayor Leach presented The City of East Moline with the Hatchet Award for having an outstanding year in sports. This award will be given yearly to the City who has the most wins in sport.

Mayor Moreno asked Alderman Doose for an update on the East Moline Family Volunteer Core meeting that took place on March 12, 2003. Alderman Doose: We had very good attendance about 30-35 people; seven (7) Parks were adopted that night. Alderman Doose also thanked Bruce Willemarck for his assistance.

Mayor Moreno informed the City Council he received a call from Rob Edwards from the Best Choice Meat Market informing him they will be opening the business next week.

APPOINTMENT:
Mayor Moreno informed the City Council of his appointment of Eva Savala to the East Moline Housing Authority Board. Mrs. Salava was given the opportunity to address the City Council.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the Mayors appointment. Upon roll call the following voted in favor: Kelley, Teague, Moreno, Doose and Meredith. Voting Against: Alderman Heiland. Motion carried 5-1.

CITY ATTORNEY
ORDINANCE 03-06:
An Ordinance Amending Chapter 18 Entitled "Raffles" of Title 3, Entitled " Business Regulations", of the City Code Of the City of East Moline, of 1974 and as amended.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to waive the reading of Ordinance 03-06. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to adopt Ordinance 03-06 as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

ORDINANCE 03-07: An Ordinance Amending Section 9-3-3 Entitled "Parking Prohibited During Snow Removal" of Chapter 3, Entitled "Parking Rules" of Title 9, Entitled "Traffic", of the City Code of the City of East Moline of 1974 and as amended.

A motion was made by Alderman Moreno, and seconded by Alderman Kelley, to waive the reading of Ordinance 03-07. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Teague, to adopt Ordinance 03-07 as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

ORDINANCE 03-08: An Ordinance authorizing the sale of surplus equipment formerly used in the Police Department by the City of East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to waive the reading of Ordinance 03-08. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 03-08 as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried. OTHER:

Mayor Moreno asked the City Council for their support in inviting Alderman Elect Luis Puentes to sit with the other Alderman, just get a feel for the chair that he will be filling.

COMMITTEE-OF-THE-WHOLE (Alderman Teague)
Alderman Teague has three (3) items for discussion; all other items have been covered under the Consent Agenda.

Tentative 2003-2004 Budget (Verdick)
Attached is the tentative budget for Fiscal Year Ending 2004. The City Council needs to adopt the tentative budget at tonight meeting. The next step is a Public Hearing on April 7th at 6:00p.m. After the Public Hearing the City Council can make changes to the budget prior to the adoption of the Budget Ordinance on April 21st.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the approval of the Tentative Budget of $14,716,850 as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

Grading Improvement for the Quarter Addition (Lauper)
On March 13, 2003, nine (9) bids were received for the above project. Andrews Carpentry & Construction was the low bidder in the amount of $137,911.50. The following Contractors submitted Bids:


Andrews Carpentry & Construction, $137,911.50 Miller Trucking, $140,105.50
Alliance Foundation Inc. $143,887.65 McDowell Excavating, $148,113.46
Phoenix Corporation, $154,035.36 General Constructors, $166,649.50
McCleary Excavating, $233,064.63 Foley Construction, $190,466.00
Brandt Construction, $261,727.55  

The Engineers Estimate was $178,143.50; we have examined all of the Bids and Bid Bonds and find that Andrew's Bid is responsive. It is recommended that the contract be awarded to Andrews Carpentry and Construction, Inc. in the amount of $137,911.50.

A motion was made by Alderman Teague, seconded by Alderman Doose, to concur with the recommendation, and award the contract to the low bidder Andrews Carpentry Construction, Inc. in the amount of $137,911.50. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

Building Demolition- 731 21st Street, (Teague)
Alderman Teague gave the background information on the above abandon property.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the recommendation as presented, and award the contract to the low bidder H. Coopman Trucking & Excavating in the amount of $4,600. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

Replacement Officer (Chief Freeman) Lieutenant Gary Loy announced his retirement today, effective May 17, 2003, after 26 years of service. We are requesting to hire a replacement at the end of March due to the required 12-week Police Basic Training Class timeframe. Recommendation: Hire a replacement officer. Budget Impact: None. (The replacement for Officer Wingerter, also retiring in May, is scheduled for a six-month delay, which was figured into the 2003-2004 fiscal budget reductions).

A motion was made by Alderman Teague, seconded by Alderman Moreno, to approve the recommendation to hire a new replacement officer immediately. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Alderman Doose, Got a look at the new Fire Truck, thanked Chief DeFrance for the opportunity.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

Alderman Moreno, Introduced Mr. Tom Rizzolo, who expressed his concerns regarding the water/sewer rate increases, also the minimum usage. Mayor Moreno invited him to stay for the Committee-of-the-Whole as this issue is on the agenda to be discussed.

ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried. 7:00p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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