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City Council Meeting

     

 

   MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

 MARCH 3, 2008 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag followed by a moment of silence for former Aldermen Joe Lambrecht, Ralph Van De Casteele, and Crotis Teague.  

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent: Luis Moreno.

 

Mayor Thodos stated that Alderman Moreno did call Alderman Puentes and myself stating that he is in transit from Chicago and will be here hopefully by the start of the Committee-of-the-Whole meeting.

 

ADDITIONS/CORRECTIONS TO AGENDA

None

 

CITY CLERKS REPORT  

 City Clerk Holmes passed.

 

CONSENT AGENDA

 City Clerk Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of March 3, 2008

b)      Approval of the Committee-of-the-Whole Minutes of March 3, 2008

c)      Approval of Salaries in the amount of $338,424.88

d)      Approval of Bills in the amount of $314,224.85

 

Finance Director, Jim Hughes explained the new report system from the new Civic Software program. The reports have more detailed information.  For example, the payment approval report indicates when a bill has been paid and the amount. 

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.   Motion carried.

 

REPORT BY THE MAYOR

 Mayor Thodos deferred the floor to Police Chief Victor Moreno.  Chief Moreno introduced the newly promoted officers to the City Council.   

 

Police Officer Kyle Schultz has completed his probationary period.  Kyle joined East Moline Police Department (EMPD) in January of 2007.  Kyle comes from Lockport, Illinois, and has a Bachelor's Degree from St. Ambrose University.  Kyle works as a Patrolman on third shift.

 

Jeff Ramsey joined the East Moline Police Department in 2001.  Jeff was recently promoted to Sergeant.  Jeff is from Davenport, Iowa and has a Bachelor's Degree from St. Ambrose University.  Jeff works as a Sergeant on third shift.

 

 Chad Broderson joined the East Moline Police Department in 1999.  Chad was recently promoted to Sergeant.  Chad has an Associate Degree from Blackhawk College and is currently working in our Special Operations Unit.

 

Darren Gault has been with the East Moline Police Department since 1998.  Darren was recently promoted to Lieutenant.  In December of 2007 Darren completed his Masters Degree from St. Ambrose University and is currently the shift commander for third shift.

 

John Reynolds has been with the East Moline Police Department since 1993.  John was recently promoted to Capitan.  John is currently attending Western Illinois University and in April, 2008 John will be completing his Master's Degree.  John is currently the Patrol Commander, in charge of all the patrols cars.  John thanked Chief Moreno, the City Council, the Police and Fire Commission and his family for their support and is looking forward to serving the City of East Moline on the Police Department.          

 

CITY ATTORNEY

City Attorney Phares presented the following Resolutions:

 

RESOLUTION 08-11:  A Resolution of the City Council of the City of East Moline, Illinois,  to direct the Mayor to intervene in the property tax appeal of Geneva Management Services, on behalf of the City of East Moline, before the State of Illinois property tax appeals board.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt Resolution 08-11 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

RESOLUTION 08-12:  An Resolution of the City Council of the City of East Moline, Illinois, authorizing the Mayor to sign a letter stating the City's participation in the implementation of the Quad Cities Wayfinding Signage Program.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution 08-12 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.   Motion carried.

 

RESOLUTION 08-13:  A Resolution of the City Council of the City of East Moline, Illinois, to enter into an Economic Development Loan with Mike Hughes (Mike's Automotive) in the amount of $35,000.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt Resolution 08-13 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

RESOLUTION 08-14:  A Resolution of the City Council of the City of East Moline, Illinois, approving the bid of Olsen Concrete for the demolition of the garage located at 712-25th Street, East Moline, Illinois, in the amount of $1,800.00

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution 08-14 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

RESOLUTION 08-15:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid and authorizing execution of an agreement with Mid American Technologies for the purchase of a Water Leak Detector.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution 08-15 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

COMMITTEE OF THE WHOLE (Alderman Moreno)

Alderman Puentes has no items for discussion.  All items have been covered under the Consent Agenda, by Ordinance or Resolution.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Victor Moreno, Police Chief – reported to the City Council that the East Moline Police Department has prepared its Annual Year End Report.  A copy has been distributed to the City Council.  Chief Moreno notes that this report is very enlightening.  It identifies things that staff has worked on this past year.  Chief Moreno gave a brief summary of the report. There was one item of particular interest with regards to the crime rates.  Chief Moreno reported that the Arrest Index Crime Rate has decreased by ten percent (10%); the Drug Crime Arrest Rate indicated an increase of eight percent (8%).  On page 3 of the report there is a five year comparison of the crime rates from 2003/2007    .   

 

Tim Kammler, Director of Engineering – reported to the City Council on the status of the Morton Drive Project.  The plans are close to being completed and staff anticipates a bid letting of April 2nd, 2008.  Staff anticipates the awarding of the contract the first week in April, 2008.  In anticipation of the City Council awarding the contract the first meeting in April, which means the construction will start around the first week in May, staff continues to work out the final coordination details of the project.

 

The way the design and staging is planned, staff predicts the closing of Morton Drive for month's duration of the summer.  There will be coordination between various agencies and the Schools, Housing Authority and residents. In anticipation of questions from residents and business owners, staff will coordinate a Town Hall meeting to answer questions and concerns.

 

Last summer the City received a letter from the Federal Emergency Management Agency (FEMA) informing the City that we would be required to meet a new and stricter standard of certification of our levees.  Across the country, all levees that provide protection from the 100-year flood must provide documentation and certification of meeting the new regulation on or before November 12, 2009.  Representatives from FEMA as well as the Corps will discuss the new regulations and the feasibility of the Corps assistance to the City in this regard.

Mr. Kammler received a phone call from the Corps of Engineer representatives informing him that the City of East Moline is to be used as a "pilot project" with the Corps compilingdocumentation and preparing an engineering technical document that will accomplish most of the 44CFR 65.10 requirements.  Their work will be performed by a "Project Delivery Team" composed of civil, structural, geotechnical, mechanical, electrical and other engineers and technicians.  The work is anticipated to be substantially complete by June 2008.

 

The City of East Moline has been selected to be a pilot project for these services by the Corps, and as they have obtained Federal assistance to fund their work, the Corps of Engineers will not charge the City any fees for the work performed.  Mr. Kammler noted by his estimation this will save the City professional fees in the magnitude of the mid-to- upper five-figures or even more.

 

Rich Keehner, City Administrator- informed the City Council that Monday March 11, 2008 is open in the event there is a need for additional discussion.

   

Rob DeFrance, Fire Chief – informed the City Council that Derrick Anderson has been promoted to Lieutenant.  Lt. Derrick Anderson is currently works with the maintenance crew.  Lt. Anderson has been recognized for his design and layout of the fire equipment by the State.     

 

Richard Van Raes, City Planner – reported that he and members of the Site Selection Committee of Habitat for Humanity Quad Cities have inspected several locations for potential home sites.  Habitat for Humanity Quad Cities would like to start construction on four or five new homes in East Moline in the next eighteen months.

 

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.   

None

 

Mayor Thodos announced that we will be having an executive closed session to discuss the following:  Status of F.O.P. Labor Negotiations, Status of AFSCME, Local 1234 Labor Negotiations, Status of Fire Labor Negotiations, and a Non-Union Personnel Matter.

 

RECESS SESSION:

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to recess the City Council meeting and proceed to the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  6:55p.m.

 

Mayor Thodos calls for break

 

RECONVENED SESSION:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:01p.m.

 

 CLOSED SESSION:

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to go into Executive Closed Session to discuss the following:  Status of Fraternal Order of Police Labor Negotiations, Status of AFSCME Local 1234 Labor Negotiations, Status of Fire Labor Negotiations, and a Non-Union Personnel Matter.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   8:01p.m.

 

REOPEN SESSION: 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, for the City Council to return to open session.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  9:34p.m.

 

A motion was made by Alderman Westbrook, seconded by Alderman Heiland to approve the Fraternal Order of Police tentative agreement.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  9:34p.m.

        

ADJOURNMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.  9:35 p.m.

 

Minutes taken and submitted by,

 ________________________

Arletta D. Holmes, City Clerk

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