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             MINUTES OF THE MEETING OF THE MAYOR AND
CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY
OF ROCK ISLAND, STATE OF ILLINOIS
  

  

 

 FEBRUARY 19, 2008 AT 6:30P.M.

  

 

  

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Luis Puentes, Luis Moreno, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent:  Helen Heiland, and David Kelley.

 

ADDITIONS/CORRECTIONS TO AGENDA

None

 

CITY CLERKS REPORT  

 City Clerk Holmes reported to the City Council that on February 11, 2008, a Special City Council meeting was held to approve the minutes of the Public Hearing and the minutes of the City Council meeting of February 4, 2008 this was done in order to meet the requirements for an application for a Community Development Assistance Program (CDAP) Grant.  Also requesting that the regular City Council minutes be amended to clarify the motion that also provided for the following language.

1.     The salary increases for each position are to be effective May 1, 2008.

2.      Captain Reynolds shall receive an administrative stipend until May 1, 2008.  

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to amend the regular City Council minutes of February 4, 2008 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

CONSENT AGENDA

 City Clerk Holmes read the Consent Agenda that included the following:

a)      Approval of the Committee-of-the-Whole Minutes of February 4, 2008

b)      Approval of the Special City Council Minutes of February 11, 2008

c)      Approval of Salaries in the amount of $339,623.43

d)      Approval of Bills in the amount of $1,773,713.97

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:   Puentes, Moreno, Bustos, Cervantes, and Westbrook.   Motion carried.

 

REPORT BY THE MAYOR

Mayor Thodos comments on the following items.

Last week the four (4) of us went to Washington D.C. (Mayor Thodos, Alderman Bustos, City Administrator Rich Keehner, and Economic Development Director, Elliot Liebson) as we have on an annual basis with the other elected officials and business people within the Quad Cities.  We did provide them, in our case, with Water and Sewer issues and, as the Mayor, presented these issues to the elected officials and the staffers.   Mayor Thodos presented the 2006, 2007, and 2008 presentations, did inform them that nothing had changed.  The only difference is that now our citizens have sewer and water rate increases.  They acknowledged the fact that unfunded EPA mandates have an effect and they do not have money funded appropriately for this type of request.  This issue is being experienced across the United States.  The disappointing thing is that seven (7) years ago, funding was available for these projects.   However we did make some recommendations and they do need to somehow evaluate EPA mandates as it relates to the cost and timelines that municipalities have to implement these things, they are very aware they will be working with us.  Mayor Thodos noted that the City of East Moline did have an opportunity to meet with all the congressional staffers and advised them on our individual projects such as Babcock/Meersman, the levee and other local projects.  Mayor Thodos felt the meetings were very productive.  The Mayor encouraged the others who attend the meeting to make comments.  The Mayor also felt it was very beneficial that Alderman Bustos was in attendance because of her association with Senator Durbin and his staff.

 

Alderman Bustos gave a brief summary of the Washington D.C. trip, and stated that Mayor Thodos did a very good job of presenting the needs of the City of East Moline.  The networking opportunities and cooperation with other municipalities within the Quad Cities was very good.

 The message that Senator Durbin sent to the group regarding earmarks was that he encouraged let people in our communities know that earmarks are not a negative.  It can bring funds back to your communities for projects that are needed.

 

Elliot Liebson commented that progress is continuing since this trip has happened. 

 

Rich Keehner commented that the trip was very productive.

 

Mayor Thodos commented that overall the trip was beneficial; they do have an exact ideal of not just what East Moline concerns are, but the whole Quad Cities.  It is something we have done on an annual basis.  They have repeatly said they as elected officials and staff prefer and appreciate us coming out to them with all the issues consolidated on a regional level. 

 

Mayor Thodos has received from Ken Williams, Village President of Carbon Cliff, their desire to bring the USS LST-325 her to the Quad Cities.  It is a landing craft that was on active duty during World War 11.  They are planning a trip to the Quad Cities the first week of September (Labor Day Weekend).  It is proposed to display the craft on the Mississippi River between Moline and East Moline (near the former Case International Harvester site) and is expected to attract 2,000 visitors per day.  At some time they desire a commitment of support from all the neighboring communities.   

 

CITY ATTORNEY

City Attorney Phares presented the following Ordinances and Resolutions:

 

ORDINANCE 08-03:  An Ordinance amending Ordinance 88-22 as amended by Ordinance 98-41 relating to the establishment of an Enterprise Zone in the City of East Moline, Illinois, pursuant to an Intergovernmental Agreement with the Cities of East Moline, Illinois, Moline, Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the addition of approximately 0.0233 square miles by the Village of Milan, and by revising Section 3, Exhibits "A" and "B" to include new territory within the Illinois Quad Cities Enterprise Zone.

 

 

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to waive the reading of Ordinance 08-03.  Upon roll call the following voted in favor:   Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adopt Ordinance 08-03 as presented.  Upon roll call the following voted in favor:   Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

ORDINANCE 08-04:  An Ordinance amending Ordinance No. 88-22 as amended by Ordinance 98-41 relating to the establishment of an Enterprise Zone in the City of East Moline, Illinois, pursuant to an Intergovernmental Agreement with the Cities of East Moline, Illinois, Moline, Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the addition of approximately 0.01978 square miles by the County of Rock Island, Illinois, and by Section 3, Exhibits "A" and "B" to include new territory within the Illinois Quad Cities Enterprise Zone.

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to waive the reading of Ordinance 08-04.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Ordinance 08-04 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

RESOLUTION 08-07:  A Resolution of the City Council of the City of East Moline, Illinois,

Authorizing the Sewer Collection Department to accept the Bid of Reynolds Ford, East Moline, Illinois, in the amount of $25,874 for the purchase of a utility truck. 

 

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Resolution 08-07 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.   Motion carried.

 

RESOLUTION 08-08:  An Resolution of the City Council of the City of East Moline, Illinois, Reaffirming full support of the I-74 Corridor Project and requesting Federal and State funding assistance for its completion.

 

A motion was made by Alderman Moreno, seconded by Alderman Bustos, to adopt Resolution 08-08 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.   Motion carried.

 

RESOLUTION 08-09:  A Resolution of amending an Intergovernmental Agreement among the Cities of East Moline, Moline, Silvis, The Village of Milan, and Rock Island County, Illinois, which established an Enterprise Zone now called The "Illinois Quad Cities Enterprise Zone" by the addition of approximately 0.0233 square miles by the Village of Milan, and changing the zone boundaries to add to the Illinois Quad Cities Enterprise Zone, and by authorizing the Mayor and City Clerk to execute the amended Intergovernmental Agreement.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-09 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

RESOLUTION 08-10:  A Resolution of amending an Intergovernmental Agreement among the Cities of East Moline, Moline, Silvis, The Village of Milan, and Rock Island County, Illinois, which established an Enterprise Zone now called The "Illinois Quad Cities Enterprise Zone" by the addition of approximately 0.01978 square miles by the Village of Milan, and changing the zone boundaries to add to the Illinois Quad Cities Enterprise Zone, and by authorizing the Mayor and City Clerk to execute the amended Intergovernmental Agreement.

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 08-10 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.

 

COMMITTEE OF THE WHOLE (Alderman Puentes)

Alderman Puentes has no items for discussion.  All items have been covered under the Consent Agenda, or by Ordinance or Resolution.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Mayor Thodos notes a letter from "Pull-a-Part" offering free towing of junk cars in connection with "Earth Day" Mayor Thodos recommends the information be posted on the City's website.

 

Bruce Willemarck, Director of Maintenance Services – informed the City Council that staff is still having a difficult time with low supply of road salt.  Doug House of Moline has a connection in Canada and has purchased 300 tons for East Moline, Moline, and Milan and other Cities.  The shipment will be arriving on Thursday. The salt will be dropped off in Buffalo, Iowa and staff will transport the salt to East Moline.  Mayor Thodos commented on the cost of the salt.  This shipment will cost the City approximately $88.00 per ton.  The City's cost prior to this shipment was $51.00 per ton.

  

Leath Drake, Director of Water and Wastewater Facilities, reports to the City Council on the Bar Screen project.  In the next three (3) weeks all major equipment should be operational.  Staff will just have a few minor items such touch up painting and hand rails.

 

Victor Moreno, Police Chief – informed the City Council that the in car computers data use of radio frequency with the use of verizon air cards.  The advantage is the high speed internet.  The Annual Crime Report was received late last week from the State.  Staff is reviewing over the numbers to make sure they are correct so they can be included in the yearend report.

 

Tim Kammler, Director of Engineering – informed the City Council that the Community Development Assistance Program (CDAP) grant application packet for the Babcock/Meersman area went out on Friday, many staff members helped put this packet together.  The City should be advised sometime in late summer or fall (August or September).  Staff still is working on the design of Morton Drive.  Alderman Puentes approached staff with a traffic signal issue by United Township High School (11th Street, north side of Avenue of the Cities) .When school lets out there is a very long line of traffictrying to get out.  Mr. Kammler spoke with staff fromthe Illinois Department of Transportation (IDOT).  He believes staff can probably do something to help alleviate this problem.

 

Alderman Moreno asks if there was any chance of putting in a turn signal lane.  Mr. Kammler noted that a turn signal would alleviate the problem.

 

Alderman Puentes stated his thoughtwas a green arrow instead of a green light to turn left onto Avenue of the Cities.

 

Rich Keehner, City Administrator- reminded the City Council that on Monday, February 25, 2008 will have another budget session at 4:00p.m. in the Council Chambers.  We will be discussing the Waste Water Plant and Drainage.  March 11, 2008 is open in the event there is a need for additional discussion.

 

Mayor Thodos– The City has two (2) positions open and is accepting applications, they are Emergency Service Dispatcher and for Maintenance Services Department. There have been many people coming through to pick up applications.

 

Elliot Liebson, Economic Development Director- reports to the City Council that he has met with the business leaders in the East Moline Industrial Park.  He states he has almost completed all interviews. Thebusinesses are very appreciative and they do not have anything negative say about the City.  This week Mr. Liebson will be attending a conference of retailers and retail recruiters in Chicago.  
Jim Hughes, Director of Finance- informed the City Council that staff has sent out the most recent water bill with our new software.  Transitioning from 1974 to 2008 software it wentwell.  The beginning readings did not transfer over all data, but now we do have a breakdown ofwhat residents pay.  It is part of Mayor Thodos'and the City Council's transparency program. We have gotten some comments from residents that did not know they were paying abilling charge or aninfrastructure fee.  In the past, charges had all been blended together.  Mr. Hughes noted that the City has had billing charges for over twenty-five years.  One of the issues is that residents are noticing there water usage.   Alderman Bustos asked if residents that pay their bills automatically, could the envelopes in their bill be omitted.  Mr. Hughes explained there would be an additional sorting fee; therefore it would not be cost effective for the City.  
FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.   None  
ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.  7:10 p.m.  

Minutes taken and submitted by,
________________________
Arletta D. Holmes, City Clerk

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