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City Offices Closed - Christmas

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 02/19/2002


PLEDGE

Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK’S REPORT

CONSENT AGENDA

· Approval of City Council Minutes of February 4, 2002
· Approval of Committee Of The Whole Minutes of February 4, 2002
· Approval of Salaries in the amount of $276,812.27
· Approval of bills in the amount of $907,494.48
· Approval of a Proclamation for ESA’s Proud American Woman.
· Approval for Staff to seek competitive bids for the Foremost site demolition.

A motion was made by Alderman Thodos, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following Aldermen voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith and Kelley. Motion carried.

REPORT BY MAYOR

PRESENTATION:

Awards by the Police Chief (Chief Freeman)

Chief Freeman awarded Letters of Recognition to the following Officers: Officer Charles Harris, Officer Brian Foltz, Officer Brian Morrisey, Sgt. Thomas Reagan, and Sgt. John Showalter, for superior performance of duty while assigned as a Field Training Officer from July 2000 until February 2002.

APPOINTMENTS

Mayor Moreno appointed Lanoi Kongkousonh of 346 15th Avenue, East Moline, Illinois to fill a vacancy on the Human Relations Commission. Ms. Kongkousonh was given the opportunity to address the City Council.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the appointment as presented. Upon roll call the following voted in favor: Teague, Thodos, Moreno, Doose, Meredith, and Kelley. Abstained: Alderman Heiland. Motion carried.

OTHER:

Mayor Moreno read a letter from Janet Sparks of 2808 4th Street Court, East Moline, Illinois, resigning her position as a member of the East Moline Public Library Board of Trustee.

Ms. Sparks thanked the Mayor and City Council for the opportunity to serve as a volunteer in the City of East Moline.

A motion was made by Alderman Heiland, seconded by Alderman Thodos, to accept the resignation letter of Ms. Janet Sparks, and that a letter of thanks be sent to her from the City of East Moline. Upon voice vote all in attendance voted in favor. Unanimous.

Mayor Moreno read a letter from Mr. Jerry Lyphout of 4719 4th Street Court, East Moline, Illinois addressing the Snow Removal of Side walks in a timely matter.

Mayor Moreno read a letter from The East Moline Main Street Association, thanking the Mayor, and the City Council for allowing the City’s Fire, Police, and Maintenance Services Department in assisting them makes the following events happen for the citizens of East Moline. We had Halloween Activities, Thanksgiving Turkey Trot Drawings, and Christmas decorating of Trees and Store Fronts.

CITY ATTORNEY

ORDINANCE 2002-08: An Ordinance authorizing the issuance of General Obligation Alternate Bonds (Waterworks and Sewerage System Alternate Revenue Source) of the City of East Moline, Rock Island County, Illinois, in an aggregate principal not to exceed $5,000,000 for the purpose of paying the cost of improving and extending the waterworks and sewerage system of the City.

This ordinance is subject to a back door referendum, with petitions due approximately March 18, 2002. This ordinance also sets a Public Hearing on March 4, 2002 at 6:30p.m. at the normal City Council Meeting.

A motion was made by Alderman Thodos, seconded by Alderman Kelley, to waive the reading of Ordinance 2002-08. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to adopt Ordinance 2002-08 as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

ORDINANCE 2002-09: An Ordinance authorizing the issuance of Waterworks and Sewerage Revenue Bonds of the City of East Moline, Illinois, in an aggregate principal amount not to exceed $5,000,000 for the purpose of paying the cost of improving and extending the combines waterworks and sewerage system of the City. This ordinance also authorizes use of water revenue to make principal and interest payments on these bonds.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to waive the reading of Ordinance 2002-09. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

A motion was made by Alderman Thodos, seconded by Alderman Doose, to adopt Ordinance 2002-09 as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 02-03: A Resolution of the City Council of the City of East Moline, Illinois, supporting a request from River Action, Inc. to the Illinois Department of Transportation for the temporary closure of a part of Illinois Route 84 for the “ Ride the River” (2002) Event.

A motion was made by Alderman Doose, seconded by Alderman, Teague, to adopt Resolution 02-03 as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith and Kelley. Motion carried.

RESOLUTION 02-07: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a lease agreement between the City of East Moline and the East Moline Grade District No. 37 of East Moline, Illinois. To execute a lease agreement in connection with the use of a parcel of City-owned property, which runs along the south side of 22nd Avenue, immediately across the street from Hillcrest School, and extending between 4th Street and Kennedy Drive for use as a parking area by the East Moline Grade School System.

A motion was made by Alderman Thodos, seconded by Alderman Doose, to adopt Resolution 02-07 as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Thodos)

Alderman Thodos informed the Council he has the following items to present.

Industrial Park Land Sale (Steve Verdick)

On February 6, 2002 an offer to purchase Lot 54 in the East Moline Industrial Park was made by Hilgenberg and Associates, Inc. of Green Bay, Wisconsin. A summary of the major parts of the proposal is as follows: 3.489 acres in the amount of $59,140.00 (minus a 7% realtors commission). A closing date no later than June 28, 2002. The City will provide a Phase 1 environmental inspection. The offer is contingent with the owner entering into a written lease agreement with a tenant. The City agrees to waive any hook-on fees for water and sewer. The Economic Development Commission voted unanimously to accept the offer of purchase. If the offer is accepted the property must be appraised prior to the sale. Recommendation: To accept the offer of purchase.

A motion was made by Alderman Thodos, seconded by Alderman Teague, to accept the purchase offer from Hilgenberg & Associates Inc. as presented. Upon roll call the following voted in Favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith and Kelley. Motion carried.

Replacement of 2 Firefighters (Chief DeFrance)

During last month’s Council Meeting approval was given for a 30-day leave of absence for Training Officer, Matthew Lutz that expired on February 4, 2002. Officer Lutz has decided not to return, therefore I am requesting the Council’s approval to hire a replacement Firefighter, and direct the Fire & Police Commission to fill the Training Officer vacancy from the current list. Firefighter Patrick Cavanagh will be retiring in June of 2002 a replacement for his position will also be needed. The Illinois Fire Service Institute will be starting their six (6) week recruit- training course on March 11, 2002, both can enroll in the course at the same time and by doing this the City would save approximately $2,850.00 in training cost. The additional salary of the new firefighter until Firefighter Cavanagh retirees would be approximately three (3) months or $7,050.00. Savings from Training cost would be $2,850.00; additional salary cost would be $4,020.00.

A motion by Alderman Thodos, seconded by Alderman Meredith to full the vacancy of Training Officer, and direct the Fire & Police Commissioners to fill the position from the current list, and hire a new replacement Firefighter. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

Approval bids for Traffic Signal Improvements 7th St. & 30th Ave. (Bill Lauper)

On February 18, 2004 three (3) bids were received from the following contractors to do the above-mentioned construction project as specified.

· Davenport Electric Contract Co. $87,773.94
· Tri-City Electric Co. of Iowa $89,186.12
· J.F. Edwards Construction Co. $110,684.87

The Engineer’s Estimate of Cost is $84,449.20. Recommendation: Accept the low bid from Davenport Electric Contract Co. in the amount of $87,773.94.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to accept the low bid of $87,773.94 from Davenport Electric Co. for Traffic Signal Improvements on 7th Street & 30th Avenue as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

CITY STAFF COMMUNICATIONS

Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Department.

Dean Piatt, Safety issues update, all violations have been addressed and corrected.

Steve Verdick, Reminder, Budget Workshop for Water/Sewer to be held on Monday, February 25, 2002 at 3:30P.M. also a Tour of John Deere Harvester will be on March 1, 2002, more information to follow.

Bill Lauper, The Traffic Signals at 7th Street and 30th Avenue will have the new Light Emitting Diode (LED) system.

Jim Hughes, Abandon Car Form is working and very user friendly.

FIVE MINUTE AUDIENCE PARTICIPATION

Mayor Moreno gave member of the audience the opportunity to address the City Council.

NONE

Closed Session: City Administrator Steve Verdick informed the council that at the current time there was no need for a closed session to discuss the IAFF negotiation

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried. 7:15p.m.


Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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