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Jun 02, 2014 6:30 PM
City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 01/22/2002


PLEDGE

Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK’S REPORT

The filing period closed on January 18, 2002 at 5:00p.m for the petitions regarding the Five Million Dollar General Obligation Revenue Bonds. No one filed petitions in the Clerks office.

Schedules of Boards and Commissions meetings are available in the Clerk’s Office.

CONSENT AGENDA

· Approval of City Council Minutes of December 17, 2001
· Approval of Committee Of The Whole Minutes of December 17, 2001
· Approval of Salaries for the payroll dated December 21, 2001 in the amount of $275,532.69.
· Approval of salaries for the payroll dated January 4, 2002 in the amount of $295,135.99.
· Approval of salaries for the payroll dated January 18, 2002 in the amount of $297,248.55.
· Approval of Bills paid January 7, 2002 in the amount of $1,600,019.03.
· Approval of bills to be paid in the amount of $1,230,892.22.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following Aldermen voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno and Doose. Motion carried.

REPORT BY MAYOR

PRESENTATION:

Mid-American Energy (Paul Garcia)

Mayor Moreno introduced Mr. Paul Garcia of Mid-American Energy who is the Community Contact person for the Cities of East Moline and Silvis. Mr. Garcia explained the various programs also how he could assist streamline any problems that might exist during an emergency situation. Mr. Garcia presented a $250.00 donation to the City to be used for the Fire Cracker Corner. Mayor Moreno accepted the donation and expressed his sincere thanks on behalf of the Council and the Citizens of East Moline.

Gates Computer Grant (Cynthia Coe)

Ms. Coe gave an update on the four (4) grants that have been received by the Library. They are as follows: $16,995 from the Gates Foundation for 4- Computers, Server, and Laser Printers, $11,500 from Project Next Generation, 3 computers have been installed, now looking for mentors and kids, $4,900 from Illinois State Library for furnishings, and $31,040 for the Computer Lab, by March it should be up and running. A total of $64,035 in grants has been received within the last sixty (60) days.

Introduction of New REDEEM Vice-President (Lynn Paris)

Mr. Paris has retired from John Deere effective the end of December 2001, Mr. Paris thanked the City of East Moline and the City Council for the great working relationship they have had over the past six years, he then introduced his replacement Mr. Tim Knanishu from John Deere Harvester Works. Mayor Moreno read a brief Bio of Mr. Knanishu, highlighting Family, hobbies, and work experience and community involvements. Mr. Knanishu addressed the City Council stating he is eagerly looking forward to working with the City and has already been involved in some meetings with individuals who have expressed an interest in the Quarter Project.

Police Pension Fund Update (Alderman Moreno)

Alderman Moreno gave an update on the Police Pension Fund, there was a meeting today with the representative of the Pension Board, Jim Hughes Finance Director, Tim Sharpe who is the actuary that was hired by the board and Alderman Moreno. We are doing very well with our Pension Fund; the City of East Moline has met 100% of its obligation. Now we are in the process of getting the actual numbers, because the State has been using estimated numbers. We will be inviting Mr. Sharpe to a Council meeting to explain the report in more detail.

Presidential Visit

Mayor Moreno states what an honor and privilege it was to have the President of the United States visit our City, and a great Company John Deere Harvester Works in East Moline who did and excellent job in hosting the visit. Mr. Dana Sels, Manager of Factory Operations was very instrumental in the Presidential Visit, states it was a wonderful event and thanked the City of East Moline for their participation and assistance.

Mayor Moreno read a letter from Superintendent Gary Rudish of East Moline School District 37

On December 20th and 21st a substantial leak had developed in the water main supplying Glenview Middle School Building. School staff was in contact with City staff concerning the best way to address the repair, since it could have involved substantial cost to the School District. Mr. Willemarck was on vacation at this time, but was willing to give of his time to assist us during this crisis. We commend him for going above and beyond in his assistance in this matter. His involvement had a significant influence on the outcome of this matter.

APPOINTMENTS

Mayor Moreno appointed Felipe Abraham-Colderon of 1508 12th Street, East Moline, Illinois to the Human Relations Commission to fill a vacancy on the commission. Mr. Van Raes informed the Council that they are looking forward to working with Mr. Colderon, and there will be a Human Relations Commission Meeting on Saturday January 26, 2002 at 10:00a.m.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to concur with the recommendation as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

Mayor Moreno appointed Michelle Stevens from Oceans of Opportunity to be our Human Resource Consultant. Michelle will be responsible for Affirmative Action Duties relating to employment of the City of East Moline employees. Mayor Moreno also, appointed Mr. Richard Van Raes, City Planner to handle the Affirmative Action complaints that will take place in the City of East Moline for Non- City related employment claims. Both Ms. Stevens, and Mr. Van Raes will provide periodic report to the City Administrator, and City Council as well as staff support to the Human Relations Commission.

A motion was made by Alderman Teague, seconded by Alderman Thodos to concur with the recommendation as presented. Upon voice vote all in attendance voted in favor. Unanimous.

CITY ATTORNEY

ORDINANCE 02-01: An Ordinance amending section 10-11-2 entitled “Permitted Accessory Uses” of Chapter 11 entitled “B1 Retail Business Districts” of 10 entitled “Zoning Regulations”, of the City Code of the City of East Moline of 1974 and as amended.

A motion was made by Alderman Thodos, seconded by Alderman Doose, to waive the reading of Ordinance 02-01. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

A motion was made by Alderman Thodos, seconded by Alderman Doose, to adopt Ordinance 02-01 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

ORDINANCE 02-02: An Ordinance authorizing the filing of a petition for demolition of a building located at 117 21st Street, East Moline, Illinois.

A motion was made by Alderman Thodos, seconded by Alderman Moreno to waive the reading of Ordinance 02-02. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

A motion was made by Alderman Thodos, seconded by Alderman Kelley, to adopt Ordinance 02-02 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

ORDINANCE 02-03: An Ordinance authorizing the filing of a petition for the demolition of a building located at 359 28th Avenue, East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to waive the reading of Ordinance 02-02. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to adopt Ordinance 02-03 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

ORDINANCE 02-04: An Ordinance authorizing the filing of a petition for a demolition of a building located at 1502 11th Avenue, East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to waive the reading of Ordinance 02-04. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to adopt Ordinance 02-04 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos Moreno, and Doose. Motion carried.

RESOLUTION 02-01: A Resolution of the City Council of the City of East Moline, Illinois, to execute an agreement between the City of East Moline and Oceans of Opportunities to perform Human Resource duties for a 15 month period.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to adopt Resolution 02-01 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Thodos, Moreno, and Doose. Voting against: Alderman Heiland. Motion carried. 6-1

RESOLUTION 02-02: A Resolution of the City Council of the City of East Moline, Illinois, accepting a corporation warranty deed from dedication of Revitalize and Develop East Moline, Inc. (REDEEM) by the City of East Moline, Illinois.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to adopt Resolution 02-02 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

Encroachment Agreement (Mr. Phares)

City staff have been working with Donald and Betty Miller they are the purchasers on contract with Donald and Rosalie Verstraete, this is the property known as The Little Cow Bell, located at

1408 6th Street, East Moline, Illinois. There was as improvement made to the building, it was discovered after the improvement was completed that an encroachment into the Right-A- Way had occurred. The encroachment extends about four (4) feet west of the Right-A-Way at 6th Street. The property owners Mr. & Mrs. Miller have agreed to retain a licensed plumber to abandon and disconnect the eight (8) inch water main, located two (2) feet west of the encroaching structure. The City of East Moline is requiring the Millers to pay the expense of that abandonment, disconnection, and capping of the water main. All work must be completed within six (6) months or the City of East Moline will go ahead and complete the work, and than charge the Millers and lien the property if not paid.

A motion was made by Alderman Thodos, seconded by Alderman Heiland, to approve the agreement as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Teague)

Alderman Teague informed the Council he has the following items to cover.

Joint Agreement between the City and IDOT for Welcome Center Project (Bill Lauper)

In November of 2001 the City Council approved the engineering contract for the Welcome Center in the Quarter. The contract was forwarded to IDOT (Illinois Department of Transportation) in Dixon Illinois; they in turn forwarded back to us an agreement for the funding for the engineering contract. An appropriation of $65,000 to up front the total cost of the project. The City will be reimbursed $52,000 of the total cost of the project from IDOT. Total cost to the City would be $13,000.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to enter into an agreement between the City of East Moline and IDOT for the Welcome Center Project. Upon roll call the following voted in Favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno and Doose. Motion carried.

A motion was made by Alderman Teague, seconded by Alderman Kelley to approve the resolution appropriating funds in the amount of $65,000 for the Welcome Center Project as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

Report on Emergency Sewer Repair (Bill Lauper)

Mr. Lauper informed the council that bids have been received for the emergency sewer repair in the ravine East of 26th Avenue Court. Mr. Willemarck had pictures and explained in detail why the emergency repair is needed, Valley Construction Company was the low bid in the amount of $76,892.00. Mr. Verdick informed the Council that this was an emergency repair due to safety and health issues. No action was required.

Approval of letter of Commitment for Water Plant Improvements (Lauper/ Scully)

The Illinois EPA will not initiate any enforcement action against the City of East Moline for violations of 35 Il. Adm. Code 611.745(b) (1) and (2) that relates to Chronic problems with the plant’s individual filters, provided that the City undertakes and completes the following capital improvements to the plant: Raw Water Facility Improvements, Rapid Mix Modifications, Flocculation Renovation, and Filter Control and Piping Modifications. These capital improvements will be completed according to the following schedule, but in any event no later than December 21, 2003: Preliminary Engineering: January 2002 to March (3 months) Design Report submitted to Illinois EPA by March 31, 2002. Design and Permitting: April 2002 to June 2002 (3 month) Construction, Startup, Permitting: July 2002 to June 2003 (12 months). Startup and Testing: July 2003 to December 2003 (6 months).

A motion was made by Alderman Teague, seconded by Alderman Thodos, to concur with the EPA recommendations as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

CITY STAFF COMMUNICATIONS

Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Department.

Jim Hughes, The City’s network is now on line, we all have instant e-mail and we also have citywide Internet service. The abandon car form is the first test of are new interactive web page, will be available on February 1,2002. Another feature would give residents the option of entering in the ward that they reside in. The originals will go to Officer Johnson, and the Alderman would receive a copy. Need input for the next form to be used.

Bill Lauper, The water main in the Babcock and Meersman area has been completed, almost all of the homes have been hooked up now, and it’s a great improvement to the area.

Chief Freeman, We finished one of our Tobacco Compliance Violation Checks on January 10, 2002. We found four (4) businesses to be in violation, Fran’s Alibi, Citgo, on Kennedy Drive & 46th Avenue, Clark Oil on 19th Street & 18th Avenue, and Jiffy on 7th Street & 42nd Avenue. Clark Oil and Jiffy are repeat violators, but all were given Citations. Chief Freeman introduced Alderman Meredith as a new member of the Police Citizens Academy. Alderman Meredith thanked Chief Freeman for the opportunity and stated he will graduate on March 19, 2002.

Alderman Teague, Inquired where the City purchased their fuel, since fuel prices have been so inexpensive. Mr. Verdick informed the Council that fuel is purchased from Clark’s on 19th Street and Shell on Kennedy Drive,

FIVE MINUTE AUDIENCE PARTICIPATION

Mayor Moreno gave member of the audience the opportunity to address the City Council.

None

Recess Session:

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to go directly into the Committee-Of-The-Whole. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno and Doose. Motion carried. 7:55p.m.

Reconvened Session:

A motion was made by Alderman Doose, seconded by Alderman Kelley to reconvene the Council Meeting. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno and Doose. Motion carried. 8:37p.m.

Closed Session:

A motion was made by Alderman Doose, seconded by Alderman Moreno, to go into executive session to discuss an employment matter. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried. 8:39p.m.

Open Session:

A motion was made by Alderman Kelley, seconded by Alderman Moreno, for the Council to go back into open session. Upon roll call the following voted in favor: Kelley, Meredith, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried. 9:00p.m.

Mayor Moreno directed City Administrator Steve Verdick to read the resignation letter submitted by Mr. Joseph Duffy, Director of Development Services dated January 9, 2002. If accepted by the City Council, Mr. Duffy’s resignation will be effective as of January 23, 2002.

A motion was made by Alderman Thodos, seconded by Alderman Meredith, to accept the resignation of Mr. Joseph Duffy in accordance with the terms of the agreement for payment of earned compensation and service benefits. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno and Doose. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to replace the position of Development Service Director with a new position of Economic Development Manager, and to immediately advertise for applicants. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried. 9:05p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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