MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos.
EMPLOYEE REPLACEMENT (Freeman) A probationary officer with the Police Department has terminated employment. A replacement officer is needed. Chief Freeman informed the council that he has contacted the next person on the list who is currently a probationary officer for the City of Rock Island but is interested in coming to East Moline. The City of East Moline would have to reimburse Rock Island for training.
A motion was made by Alderman Kelley and Alderman Teague to hire a replacement officer. Upon voice vote all those in attendance voted in favor. Motion carries.
BUILDING FEES (Motzer) The present building fee schedule has been rounded off in an attempt to make it easier for the contractors to use. It will also make it more user friendly.
A motion was made by Alderman Heiland, seconded by Alderman Kelley to approve the fee schedule as presented. Upon voice vote all those in attendance voted in favor. Motion carries.
ENTERPRIZE ZONE REQUEST (Keehner)
The City of Moline is requesting a change of the Illinois Quad City Enterprise Zone Boundaries by the addition of territory. This new territory includes area generally described as East of 27th Street, North of 48th Avenue, West of Interstate 74, and South of John Deere Road Right-of-Way; except for South Moline Township parcel numbers 360-5, and 360-3. Please see attached memo for site specifics. Currently, the Enterprise Zone measures approximately 9.0972 square miles, adding this proposed project (.045 miles) to the present size of the enterprise zone would leave approximately 5.8578 square miles unused for future enterprise zone expansions. Mr. Scott Harrington, City of Moline, Director of Planning & Development was in attendance and addressed the Council about the need for this expansion. RECOMMENDATION: In the spirit of cooperation, approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff and City Attorney to draft resolution amending the Enterprise Zone Intergovernmental Agreement, to draft revised Enterprise Zone Intergovernmental Agreement, and to draft Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the expansion of the Moline Enterprise Zone as presented. Upon voice vote all those in attendance voted in favor.
GIS STORAGE (Lauper / Hughes)
The City is now beginning to receive our digitized photos of the City. During the summer, Maintenance Services hired an intern to begin GPS location of water and sewer infrastructure. At this point we are recommending storing all the GIS information on our current IBM AS400. To allow entire City-wide access there will be additional hardware, software and a new "backup" system required. This system would be somewhat more expensive in the beginning, but over the long haul, it will be much cheaper to operate and maintain. Also, by going with the AS400 future growth will be much simpler. The quote is for $34,001.
A motion was made by Alderman Kelley, seconded by Alderman Teague, to approve the quote from ISR (Information System Resources) for the purchase of the needed IBM equipment and software in the amount of $34,001.
BROWNSFIELD GRANT (Keehner)
To ensure several sites are ready for redevelopment, City staff desires to apply for a $120,000 Brownfield Remediation Grant through the IEPA. This grant would be used to complete extensive site assessments, preparation of clean up plans, and development of clean up objectives for the following sites Outlot A and Lot 1 of a Replat of Outlot A located in the Great River Industrial Park, and the sports complex area located in the Quarter. The Brownfield Remediation Grant is a reimbursement program, East Moline would be reimbursed for eligible or approved costs up to the specified grant amount. Grant funding is a 70/30 program consisting of a 30% local match. In kind services would be used to meet local match requirements of the grant. RECOMMENDATION: Authorize City staff to assemble and submit a Brownfield Redevelopment Grant application to IEPA.
A motion was made by Alderman Doose, seconded by Alderman Moreno, to authorize City staff to assemble and submit the grant application to IEPA. Upon voice vote all in attendance voted in favor. Motion carries
SWIMMING POOL MAINTENANCE (Hughes)
The Swimming Pool Board has approved purchasing an extended warranty for four years for the roof top dehumidification/ventilation unit with TRANE of the Quad Cities. The total cost of this guarantee would be $17,516. They would offer a cash discount if the warranty was paid upfront. The upfront cost would be $15,792. This would be divided in thirds, with the pool, high school and City of East Moline each paying $5,264. The City does have $7,758 from the bond issue to pay for closing costs. We could pay this from the bond proceeds, and if the closing cost were more than $2,494 we would have to take them from some of our other bond proceeds on the Kennedy Square Bond issue
A motion was made by Alderman Heiland, seconded by Alderman Kelley, to reimburse the Swimming Pool $5,264 for the purchase of a 5 year warranty on the roof top HVAC unit. Upon voice vote all those in attendance voted in favor. Motion carries.
A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague.
Minutes taken and submitted by,
Kathryn VenHuizen, Deputy Clerk
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