MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
DECEMBER 6, 2004
Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley, and Crotis Teague. Absent: Alderman Meredith. 7:37p.m.
SALE OR LEASE OF OLD CITY GARAGE (Steve Verdick)
The old City Garage has been vacant since the new Maintenance Service Facility was opened earlier in 2004. All City owned equipment and furnishings have been removed. We have completed a Phase 1 environmental review. A Phase 11 review is needed before we could sale the property, but it will cost $8,900 and is unbudgeted. We can lease the building without the Phase 11 review.
City Staff has had inquiries from 4 or 5 individuals about purchasing or leasing the City Garage. A lease could produce enough revenue to pay for the $8,900 Phase 11 cost, however the City may have to pay property taxes since the property is not used for a municipal purpose.
Recommendation: Have the City Staff develop a Request For Proposals (RFP) to solicit proposals from individuals to lease property.
Budget Impact: Unknown until proposals are submitted, but if a lease is agreed upon it should only be done if it results in a net gain to the City.
A motion was made by Alderman Kelley, seconded by Alderman Teague, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
FLORENCE ALDRIDGE CENTER LEASE PAYMENT (Steve Verdick)
The lease between the City and the Board of Managers for the Florence Aldridge Community Center expired on September 30, 2004. The Board of Managers discontinued using the building in February of 2004 when the childcare facility opened. There was a summer program and some limited use in October – December by Beverly Clark, for which she paid a usage fee to the City. The lease required the Board of Managers to pay the City $400.00 per month to help pay for utilities. They have asked if the City would forgive the $1,600.
Recommendation: The Board of Managers are volunteers who have given many hours of their time to provide services at the Community Center. They continued to pay fees for a few months after they vacated the Community Center, but it is unlikely that they will be able to pay the remainder. Therefore, we are suggesting that the $1,600 balance be forgiven.
Budget Impact: The building has not been used for much of the year we have saved about $1,000 for utility expenditures so far. We have also saved about $600 by canceling our custodial services.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Heiland and Puentes. Abstained: Teague. Motion carried.
LANDFILL AGREEMENT (Steve Verdick)
The three-year agreement between the City and the Upper Rock Island County Landfill for the disposal of garbage and wastewater sludge expires on December 31, 2004. We have negotiated terms for a new contract and have an option of a 3 or 5-year term. The rate will increase by 3.2% on January 1, 2005 based upon the Consumer Price Index (CPI). Future increases on January 1st will be either 3.3% or the CPI whichever is lower.
Recommendation: Instruct the City Attorney to draft a resolution authorizing the City to enter into a new agreement with the Upper Rock Island Landfill for a term of three or five years.
Budget Impact: A maximum increase for disposal of garbage and sludge of 3.3%
A motion was made by Alderman Moreno, seconded by Alderman Teague, to Direct the City Attorney to draft the appropriate documents authorizing the City to enter into an agreement with the Upper Rock Island County Landfill for a term of three or five years. Upon voice vote all those in attendance voted in favor. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn the meeting. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Teague, Heiland, and Puentes. Motion carried. 7:55p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
Copyright East Moline 2007. All rights reserved