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City Council Meeting

 

    MINUTES OF THE MEETING OF THE MAYOR

AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

DECEMBER 3, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.   7:29p.m.

 

ADDITIONS/CORRECTIONS TO AGENDA

None 

 

STANLEY CONSULTANTS STORMWATER CONTRACT  (Tim Kammler) 

East Moline's levee system has been reported as "minimally acceptable" by annual Corps of Engineers inspections since 2002. An engineering study has been performed by McClure Engineering in the City's four primary drainage ravines to identify key areas that need erosion control and/or storm sewer repair and replacement; dozens of critical areas were identified in this study.  There are miles of aging storm sewers, culverts, ditches and other drainage features that need substantive repair or replacement.  There is currently no source of revenue sufficient to fund these substantial and much-needed improvements to the City's levees and storm water drainage system.  A storm-water utility is recommended to fund these improvements.

 

Discussions involving the need for the levee and storm water-related improvements have been held at town hall meetings earlier this spring, and the Council held a special meeting on July 16, 2007, for the presentation and discussion of storm water issues. These issues included NPDES requirements, critical levee improvements, and the need for city-wide erosion control projects (particularly in the City's ravines).  The City has previously tasked Stanley Consultants to conduct a draft Storm Water Rate Study, the draft report of which was submitted to Council on July 6, 2007, along with a comprehensive packet of storm water information.  Please also refer to the memo from the Director of Engineering dated November 29, 2007, as well as the attached Stanley Consultants' proposal dated September 24, 2007.

 

RECOMMENDATION: 

Authorize Stanley Consultants (Muscatine, IA), under the direction of City Staff, to:

1.      Complete the Storm Water Rate Study,

2.      Develop and direct public outreach for a storm water utility, and

3.      Assist the City in the creation and implementation of an East Moline Storm Water Utility that would create a revenue source for much-needed levee improvements, erosion repair, and other storm water-related infrastructure improvements on a yearly basis.

 

BUDGET IMPACT:

$52,000 to be paid out of the Drainage Capital Improvement Fund.

 

A lengthy discussion was held on the proposal and the various aspects of storm water control and levee maintenance.

 

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to concur with the recommendation.   Upon roll call the following voted in favor: Puentes, Moreno, Bustos and Cervantes.  The following voted against: Westbrook, Kelley and Heiland.  Motion carried 4-3.

 

DEMOLITION OF BUILDING AT 1438 – 15th AVENUE (Van Raes) 

This property was found abandoned and not secured.  In March, this department sent a certified letter as to the owner's intentions to repair or demolish the building.  There was no response to the letter.  An attempt was made again in May and in September, also with no response.  This property is a health, safety and blighting issue to the neighborhood.

 

RECOMMENDATION:

Request the approval for the City attorney to draft a resolution for demolition of this house on this property.

 

BUDGET IMPACT:

A cost of approximately $8,000.00 from the demolition budget.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with the request and proceed with the demolition process. 

 

A discussion was held on the demolition process and on various potential demolition sites.

 

Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.

 

FIRE DEPARTMENT APPARATUS PURCHASE AGREEMENT (DeFrance)

The Fire Department opened bids on Monday, November 26, 2007, for a 75' Quint apparatus to replace our 1983 American LaFrance 50' TeleSQURT. 

 

The bids as received are:

            Alexis Fire Equipment   $590,617

            Smeal Fire Apparatus Co.        $590,737 (100% compliant)

            Kovatch Mobile Equip. Co.      $659,185

 

Additionally, the above bidders included alternate (non-compliant) bids as follows:

 

            Alexis Fire Equipment   $604,775         Soft Touch Controls

            Smeal Fire Apparatus Co.        $581,491         Demonstration Unit with 10,000 + Miles

            Kovatch Mobile Equip. Co.      $543,491         Stock/Demo Unit -No spec/details submitted

 

RECOMMENDATION:

Due to the age of our fleet, it is the recommendation of staff to purchase the Smeal 75' Quint immediately and use funding from the vehicle and equipment reserves to make a chassis payment of $202,484 after May 2, 2008.  The department will use bond proceeds to pay the balance in full of $388,253 upon delivery and acceptance of the apparatus in autumn of 2008.

 

Remaining bond proceeds of approximately $300,000 will be used to purchase a pumper to replace the 1990 TeleQURT.  The department will receive bids for a new pumper in summer/autumn of 2008 and take delivery in the summer/fall of 2009.

 

BUDGET IMPACT:

$900,000 for two (2) apparatus.  ($202,484 from Equipment Reserves and $700,000 from bond proceeds).  The department is actively seeking grants and the budget impact may be reduced if the department is able to obtain grant funding from another source.

 

A lengthy discussion was held on the various aspects of funding of Fire Department equipment, grants, funding of Parks and funding of other projects.  There was additional discussion on the age and condition of current Fire Department equipment.  Also, there was some additional discussion on bonding, tax levy and capital improvements.

 

A motion was made by Alderman Puentes, seconded by Alderman Heiland, to concur with the request.  Discussion continued on capital improvements.  Upon roll call the following voted in favor.  Puentes, Bustos, Cervantes, and Heiland.  Opposed:  Moreno, Kelley, and Westbrook.  Motion carried 4-3.

 

HOUSE BURN AGREEMENT  (Chief DeFrance)

The Fire Department has been contacted about burning a residence at 3014 18th Street in unincorporated Rock Island County and owned by Mary Martinez.  This property is within the boundaries of the East Moline Rural Fire Protection District.  The structure is adequate for beneficial training activities.

 

The demolition  permit as issued by Rock Island County.  Staff has obtained a copy of the "Abstract of Title".  The Fire Department will assist the owner in making the application for a burn permit to Illinois Environmental Protection Agency, if this item is approved by City Council.

 

RECOMMENDATION:  Approve the agreement.

 

BUDGET IMPACT: Minimal staff time for permits.

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to concur with the recommendation.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

RECYCLING  (Mr. Willemarck)

(This item was tabled from the November 5, 2007, Committee of the Whole meeting.)

Bruce Willemarck, Director of Maintenance, distributes a report entitled, (City of East Moline Recycling Information" to the City Council.  Mr. Willemarck explains the details of the report.

 

Alderman Cervantes asks if a letter explaining the various aspects of recycling could be sent to all residences to help citizens understand the program.  Alderman Cervantes states that she feels people do not have sufficient information to make a decision on recycling.

 

James Hughes, Director of Finance, advises that letters can be sent throughout the City, or by individual Wards.

 

Additional discussion on recycling, distributing information on recycling, and cost of recycling.

 

David Jacquin, Department of Maintenance, addresses the Committee.  He relates background of various committees that have reviewed garbage collections methods and recycling.  Mr. Jacquin is opposed to the privatization of garbage collection.  He proposes a committee be formed to study the recycling and garbage collection issue.

 

Alderman Puentes comments on the staffing of the Maintenance Service Department and the possible impact of "outsourcing" of garbage collection/recycling.

 

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to request the Mayor to appoint a committee to study the garbage collections/recycling issue, options and costs, and report back to the City Council.

 

Discussion on the size and makeup of the Committee.  Mayor Thodos states that it would be beneficial to have two AFSCME (union) members, the Maintenance Service Director, the City Administrator, two citizens and two Aldermen on the committee.  The committee will report back to the City Council within ninety (90) days.

 

Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelly, Cervantes, Westbrook and Heiland.  Motion carried.

 

INTERGOVERNMENTAL AGREEMENT -ROADWAY MAINTENANCE

(Mr. Willemarck)

The City of East Moline has expanded its borders to the east past the intersection of Interstate 80 and 88.  This puts the burden of maintaining the roads and drainage systems on the Maintenance Services Department.  In order to provide the necessary services, we are not responsible for, City staff is requesting that the City enter into an agreement with Hampton Township so the City and the Township may assist each other in providing these services.  In this agreement, the City of East Moline would be responsible for the routine maintenance of approximately one mile of

 

Hampton Townships road, described as 20th Avenue North, between 172 and 179th Streets.  In turn, Hampton Township would be responsible for the routine maintenance of approximately one mile of East Moline road, described as 207th Street, just east of Interstate 80.

 

RECOMMENDATION:

Enter into the agreement with Hampton Township.

 

BUDGET IMPACT:

None.

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the request. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelly, Cervantes, Westbrook and Heiland.  Motion carried.

 

SPECIAL SERVICE AREA (SSA) DISCUSSION  (Mr. Banaszek)

Tony Banaszek, Chairman of the SSA Committee, presents an overview of the current issues regarding the SSA.  Mr. Banaszek summarizes the various options for continuing the funding of the SSA and how the SSA Committee arrived at the various proposals.

 

Alderman Westbrooks asks if any "benchmarks" were considered to track the progress of the SSA.  Mr. Banaszek responds that only a general agreement was reached.

 

A discussion was held on the various aspects of the SSA.  Alderman Bustos comments on the activities and positive achievements of the SSA.  Alderman Bustos supports keeping the SSA in operation. 

 

Discussion on SSA and "downtowns" continues; additional discussion on possible litigation regarding the continuance of the SSA.

 

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to table this issue (no return date stated) – take no action at this time.

 

City Attorney William Phares asks for an explanation of the effect of the motion in regard to the continuing of the collecting of the SSA tax by the Finance Department.

 

Alderman Kelley states that a "tabled" issue means that there is no action by the City Council and everything stands as it is.

           

Carol Doose addresses the City Council regarding her communications with the downtown businesses. 

 

Mayor Thodos adds that the people (business community) may have lost focus on the purpose of the SSA.  Mayor Thodos expresses a concern for lack of teamwork and agreement in the downtown area.

 

Mayor Thodos calls for the vote.

 

Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelly, Cervantes, and Heiland.  The following voted against: Westbrook.  Motion carried (6/1).

 

ADJOURMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  9:20p.m.

 

Minutes taken and submitted by,

_________________________________

Richard Van Raes, Deputy City Clerk

 

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