MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague.
Telephone Reimbursement (Alderman Heiland)
Prior to May 1, 1994 all Elected Officials and Department Heads were reimbursed for the monthly cost of their telephone line. This was discontinued during the budget that was adopted effective May 1, 1994. Alderman Heiland asked the City Attorney if this telephone reimburse-ment was considered as compensation for Elected Officials, and if so was it appropriate to discontinue it during their term of office. The City Attorney opinion is that the telephone reimbursement is compensation, which cannot be eliminated during an official’s term of office.
There are nine (9) current and former Elected Officials (See Attachment) who are eligible for reimbursement ranging from $188.16 to $564.48 each for a total of $3,951.36. Recommendation: the Finance office to see if they wish to accept or decline the telephone reimbursement should contact each of the eligible official. Budget Impact: A total of $3,951.36 of unbudgeted funds would need to be transferred from the General Fund Reserves.
A motion was made by Alderman Heiland, seconded by Alderman Thodos, to direct Finance Director Jim Hughes to send a certified letter to all eligible recipients. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, and Thodos. Motion carried.
Rescue Pumper Purchase (Chief DeFrance)
The Fire Department opened bids for the specified Rescue Pumper on October 18th 2001. Two (2) bids were received from the following: Alexis Fire Equipment Company, $326,926.00 and Pierce Manufacturing Company, $351,078.00. Both bids are compliant with the specifications. Recommendation: Accept the low bid from Alexis Fire Equipment Company and authorize the Fire Chief and Finance Director to execute the sales agreement and direct staff to secure interim financing not to exceed $200,000. Budget Impact: The City will use a short term financing of approximately $200,000 to pay for the chassis when delivered to Alexis in about 120 days and the initial progress payment once construction begins. The City will use General Obligation Bonds to refinance the total cost of $326,926.00, upon delivery in or shortly after October 2002. The interest charges for short term financing will come from current departmental project funds.
Mr. Greg Landers from Alexis Fire Equipment informed the City Council it has been a pleasure working with Chief DeFrance. Mr. Landers thanked the City of East Moline for the opportunity, also answered questions.
A motion was made by Alderman Thodos, seconded by Alderman Meredith to accept the low bid from Alexis Fire Equipment Company in the amount of $326,926.00. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Thodos. Motion carried.
A motion was made by Alderman Thodos, seconded by Alderman Moreno, to direct the Finance Director and the Fire Chief to execute the sales agreement and direct staff to secure interim financing not to exceed $200,000. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, and Thodos. Motion carried.
End Loader Repair/Purchase (Bruce Willemarck)
The transmission in our Rubber Tire Wheel Loader is in need of replacement. This is the only Wheel Loader we have in the City, with winter here we need to put in a rebuilt transmission or purchase a new machine. The machine is nine (9) years old with 6,700 hours and is scheduled to be replaced in FY 2003/2004.
Option # 1- Replace Transmission:
Cost to replace old transmission with rebuilt is $15,000. If a rebuilt transmission were placed in the old Wheel Loader the value of the machine would be $30,000.
Option # 2 – Purchase New End Loader:
Cost to purchase a new machine would be $90,000 less $15,000 for trade in the total cost would be $75,000. Recommendation: Purchase a new machine now; it is scheduled to be replaced in about 1-½ years. Budget Impact: $60,000 from Vehicle & Equipment, and $15,000 from Motor Pool Budget for a total cost of $75,000.
A motion was made by Alderman Thodos, seconded by Alderman Heiland, to concur with the request and to go out for bids to replace the vehicle. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, and Thodos. Motion carried.
Mayor Moreno thanked Alderman Doose for her hospitably at her open house we appreciate the holiday cheer. We have two (2) new businesses in downtown East Moline, Ron’s Town Liquor at 755 15th Avenue and The Gallery at 918 15th Avenue owned by Greg Moroni. Mayor Moreno encouraged all to support them.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the meeting. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, and Thodos. Motion carried. 7:55p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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