MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Gary Kelley and Crotis Teague. Absent: Alderman Rick Meredith. 7:12p.m.
Library Tax Levy (Steve Verdick) When the Library Board submitted their tax levy request a few weeks ago they based it on revenue projections that included replacement tax projections based upon previous years collections. Due to the poor economy they recently learned that the projected replacement tax revenue for FY 2003-04 is estimated to be about $23,000 less than expected. Because of this the Library Board is requesting to add $20,000 ($0.01) to their tax levy.
Recommendation: Approve the request. Budget Impact: Without the tax increase the Library budget would be about $20,000 short. Library Director Cynthia Coe presented her annual report on what has been accomplished during the year. The Library has received another $10,000 grant.
A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the recommendation as presented. Upon roll call the following voted in favor: Thodos, Moreno, Doose, Kelley, Teague and Heiland. Motion carried.
A motion was made by Alderman Thodos, seconded by Alderman Moreno, to direct the Finance Director to draft the Tax Levy Ordinance based on $3,919.535. Upon roll call the following voted in favor: Thodos, Moreno, Doose, Kelley, Teague and Heiland. Motion carried.
Public Art Project (Steve Verdick) On November 18th there was a brief presentation by Laura Evans and Greg Moroni concerning a funding request of $2,000 for a public art project called Frogs-A-Hoppin. No action was taken at that time. Since then City Staff has had further discussion with the committee about the request, including possible funding by the Centennial Committee or Main street Committee. The Centennial Committee did not have any money budgeted for this. The Main Street Committee was not aware of the project and was not asked to contribute. The request has now been changed to a loan of $2,000.
Recommendation: Option #1 Approve an amended request of $2,000 as a loan to be repaid from Auction proceeds.
Option #2 Deny the request due to budget problems.
Budget Impact: Unbudgeted expenditure of up to $2,000, to be paid back with auction proceeds (The City budget was recently amended due to a decrease in revenue of about $278,000).
Mr. Greg Moroni of Hartland Consulting informed the Council that five (5) companies have agreed to be project sponsors. Ms. Margaret Babbitt explained how the artist designs will be submitted and chosen. A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the loan request in the amount of $2,000 to the Centennial Committee with repayment due within six (6) months. Upon roll call the following voted in favor: Thodos, Moreno, Doose, Kelley, Teague and Heiland. Motion carried.
Demolition Request for 327-22nd Street (Butch Motzer) This property has been vacant since early 1999. The owner was sent a notice in March of this year. They did not respond to the notice as to repair or demolition. In fact they would not sign for the certified letter. We have received many calls from the residents stating they feel this issue will bring down their property values.
Recommendation: Request the City Attorney to get a court order for demolition. Budget Impact: Paid from Demolition Fund.
A motion was made by Alderman Teague, seconded by Alderman Thodos, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor.
Fee Changes (Butch Motzer) Present mechanical fee schedule has been rounded off in an attempt to make it easier for the contractors to use. The plumbing fee schedule has been $7.50 per opening for at least 15 years. The change will help with costs of the department since recent loss of registration fees for the plumbing contractors per the State, we can no longer charge as a "Registration Fee". It will also make it more users friendly for the plumbing contractors as well.
Recommendation: City Council approval of the two Ordinances amending the fee schedules for plumbing and mechanical fees.
Budget Impact: Mechanical fees changes will change very little, slight increase for our budget. Plumbing fees changes will help make up some of what was lost in the registration fees no longer allowed by the State.
A motion was made by Alderman Thodos, seconded by Alderman Kelley, to concur with the recommendation Upon voice vote all those in attendance voted in favor. Motion carried.
Property Code Changes (Butch Motzer) Replace the Uniform Housing Code with Property Maintenance Code. This will complete the adoption of the Illinois published codes in line with the surrounding Cities and Counties.
Recommendation: City Council approval to change the Uniform Housing Code to the Property Maintenance Code. Budget Impact: None.
A motion was made by Alderman Doose, seconded by Alderman Thodos, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
International Fire Codes (Chief DeFrance) In January of 2000, the International Code Council (ICBO, BOCO, SBCO) released the International Code Set, an attempt to standardize build, fire, and mechanical codes nation wide. As of this date, the codes previously produced by these members: the Uniform Codes, BOCO Codes, and Southern Codes; will no longer be produced. This action was strongly endorsed by developers and contractors requesting uniform standards.
Recommendation: To provide area wide uniform building, fire, and mechanical code standards and also code sets that are easier to use and interpret. East Moline Fire Department request that Title 5, Chapter 2, entitled Fire Code, of the City of East Moline be adopt as presented. Budget Impact: $300.00 funds available from the Fire Inspection/Prevention Fund.
A motion was made by Alderman Thodos, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the meeting. Upon roll call the following voted in favor: Thodos, Moreno, Doose, Kelley, Teague and Heiland. Motion carried. 7:30 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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