MINUTES OF THE MEETING OF THEMAYOR
AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS
NOVEMBER 20, 2006
ROLL CALLMayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Luis Puentes, Luis Moreno, Rick Meredith, Gary Kelley, and Gary Westbrook. Absent: Alderman Helen Heiland (Illness). 7:40p.m.
ADDITIONS/CORRECTIONS TO AGENDA TWO (2) POLICE OFFER REPLACEMENTS (Chief Moreno) Currently there are two openings in the police department. These opening were created from resignations in June and August. Upon establishment of a hiring list I wish to hire two candidates off the list. RECOMMENDATION: To hire two candidates both starting on January 5, 2007 and attending the PTI class starting January 7, 2007. BUDGET IMPACT: Both these salaries were both part of the budgeted salary for this fiscal year. SALE OF CITY BONDS (Mr. Hughes) Now that petitions have been filed to prevent the City from issuing bonds as they have in past we must move on with our other bonding alternatives. In order to keep our bonds bank qualified (an eligible investment for a bank) we are limited to issuing $10,000,000 per year in bonds. Due to future bonding needs we must issue some bonds this year. I am requesting permission to place $7,000,000 of City bonds up for sale on December 4, 2006. It is on December 4 when the City Council would decide if the interest rates are something that are affordable. The $7,000,000 would be used for improvements at the water and sewer plants. We do not know what kind of bonds, or debt certificates that will be sold. We will be told the requirements by the bank or banks that purchase these bonds. Without a City guarantee a rate increase will be a requirement. RECOMMENDATION: Place $7,000,000 of City of East Moline bonds up for sale on December 4, 2006. BUDGET IMPACT: $7,000,000 to fund water and sewer plant improvements. TAX LEVY DISCUSSION #3 (Mr. Hughes) This is just put on the agenda in the event the Mayor or the City Council wants more discussion of the proposed tax levy. RECOMMENDATION: If there is no more discussion I would like a motion to direct the Director of Finance and the City Attorney to draft the tax levy ordinance. BUDGET IMPACT: I-EPA WATER SYSTEM INSPECTION (Mr. Drake) Attached is a copy of the I-EPA's inspection report, which was conducted on September 28, 2006. Attachment 'A' addresses areas where backflow prevention is being required that had been previously thought not necessary. This deficiency is being corrected at this time with budgeted funds. Attachment 'B' are recommendations the I-EPA is making at this time and address treatment, treatment capacity, storage capacity, backup generation, undersized water mains, financial recommendations, (unaccounted water). The recommendations are based on current and planned regulations for public water systems. These are recommendations at this time based on new regulations that have been implemented by the US EPA and are currently in effect for larger water systems. If we do not strive to comply with these new regulations at this time, we will be required to comply when the new regulations are in effect for water systems our size at an elevated cost for our customers. At that time we could be fined for not meeting the regulations, and we will be required to meet the regulations in a limited time frame which will elevate improvement costs. RECOMMENDATION: This is just a discussion item there is no action required. BUDGET IMPACT: "WELCOME TO DOWNTOWN" SIGN (Mr. Van Raes) The East Moline Main Street organization is proposing to place a "Welcome to Downtown East Moline" sign on a small piece of property currently owned by the City. (See attached location map.) This item was presented for information and discussion at the July 3rd, 2006, meeting of the Committee of the Whole. In order to advance the project, staff is exploring the concept of the City selling the property to the Main Street group. This would allow Main Street to pursue the project without dependence on the City. (Normal city codes would still apply.) RECOMMENDATION: Transfer the property to the Main Street Association using the "percentage of appraisal" method. BUDGET IMPACT:
SMOKE/ CARBON MONOXIDE DETECTORS (Chief DeFrance) The East Moline Fire Department has received one-hundred (100) combination smoke/carbon monoxide detectors from First Alert and the Illinois Office of the State Fire Marshall. The grantors recommend the detectors be targeted to assist lower-income residents who would not otherwise be able to afford a detector however, specific criteria for qualifying has not been established. Some local media reported on this program early and in doing so did not emphasize the program is primarily targeted for lower-income. As a result we currently (Tuesday 9/14) have approximately 70 people on a list who have requested a detector. RECOMMENDATION: The Fire Department would like permission to begin scheduling installation of these detectors immediately; members of the fire department will install the detectors if warranted, while visiting the home and conducting an assessment based on the following criteria. 1) East Moline homeowner 2) Lack of existing detectors for compliance or ability to comply with state statutes. 3) Attestation of financial hardship or inability to purchase an equivalent detector. BUDGET IMPACT: Detectors are free however the programs administration does require staff
Cost of Appraisal.
Possible small income from sale of property.
ADJOURNMENTA motion was made by Alderman Moreno, seconded by Alderman Kelley, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose Motion carried. 8:25p.m. Minutes taken and submitted by, ____________________________ Arletta D. Holmes, City Clerk
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