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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 11/17/2003

 ROLL CALL Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. 7:00p.m.

Main Street Fundraiser (Jeff Guthrie) Mr. Guthrie gave an overview of the recent study completed by The East Moline Main Street Organization regarding a Fundraising Assessment in our community to determine the level of donations that could be received to pay for improvements in East Moline. A report that summarizes the fundraising assessment entitled Creating A Sense of Place was drafted and distributed to the City Council.

Recommendation: The report should be accepted and carefully analyzed to see how the proposed projects and funding request meet the needs of the community. The budget request for City funds cannot be decided without a careful look at the City's revenue sources available for the entire budget, which will take place during February - April 2004. If the City identifies possible funding sources we should require some kind of matching funds from the private sector.

Budget Impact: Currently no City funds have been identified.

There was much discussion, comments, questions and concerns that Mr. Guthrie addressed from those in attendance. Mr. Moroni informed the City Council after speaking with the Department of Transportation there are potential grants monies that are available now.

A motion was made by Alderman Teague, seconded by Alderman Puentes, to accept and receive this report and request that the City Staff review it and bring it back to the Committee-of-the-Whole at the appropriate time. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

Demolition of 535 -16th Avenue (Butch Motzer) The house located at 535 -16th Avenue has been sitting empty for at least five (5) years and it has deteriorated to a safety and health problem. There have been numerous letters sent with no response.

Recommendation: Request that the City Attorney proceed with demolition order.

Budget Impact: Money budgeted and to be taken from the demolition fund.

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor.

Employee Replacement (Chief Freeman)

Officer Ted Elliott has submitted his resignation effective November 26, 2003. Due to his resignation, the Police Department would like to hire a replacement.

Recommendation: Approve to hire replacement officer.

Budget Impact: None budgeted position.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Towing Agreement (Steve Verdick)

The present contract with Grishman's Towing has expired. The contract designates Grisham's as the company that the Police Department calls on abandon vehicles and when a vehicle owner has no specific request. They also provide free towing of police vehicles. The department has been satisfied with the service from Grishman's. The Police Department would like to extend the contract for another two years.

Recommendation: Authorize the Police Department to enter into an agreement with Grishman's Towing for another two years.

Budget Impact: None.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Fire Department Grant (Chief DeFrance)

The Fire Department has been selected to receive a Federal Grant as part of this years "Assistance to Firefighters Program". The grant monies must be used to purchase a breathing air compressor, rescue equipment and for firefighter rescue training. Attached are the grant award notification and relevant documents for the Council review. Listed below is a cost breakdown.
Air Compressor:
$27,925.00
Firefighter Rescue Training
$ 6,000.00
Rapid Intervention (Rescue) Equipment
$ 5,500.00
___________
_________
Total Cost
$39,425.00
City's Matching Share of 10%
$ 3,942.00
Federal Share
$35,483.00
Recommendation: Accept the grant and authorize City Staff to receive and expend the funds consistent with the grant objectives.

Budget Impact: $3,942.00 from Departmental Project Account.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Consultant Agreement (Rich Keehner)

As part of downtown revitalization the City desires to amend the Quarter TIF Redevelopment Plan and increase the size of the TIF area. This amendment would require development of an Eligibility Plan and Redevelopment Plan for the increased area, which would be performed by a consulting firm. The City consulted with several qualified firms and prefers to proceed with Ehlers and Associates. If this amendment is approved certain downtown infrastructure improvements would be eligible for TIF reimbursement.

Recommendation: Proceed with entering into an agreement with Ehlers and Associates to amend the Quarter TIF. Budget Impact: The consultant has proposed a cost of $25,000 to amend the TIF. If a Housing Impact Statement were required it would cost an additional $10,000. Total cost not to exceed $35,000. This project is an eligible reimbursable cost from the Quarter TIF.

A motion was made by Alderman Puentes, seconded by Alderman Meredith, to concur with the recommendation. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

Animal Shelter Funding (Steve Verdick)

On October 6th Jim Bohnsack, Rock Island County Board Chairman, requested that other cities share in the funding and operation of a new Animal Control Facility to be build near the airport in 2004. East Moline was asked to contribute up to $50,000 towards the construction. It was tabled for further review by staff.

Recommendation: We commend Mr. Bohnsack for his leadership to built a joint facility for Rock Island County, however City Staff feels that it would be better for our residents to continue with our plans to build a new Animal Control Facility in East Moline, with the County continuing to pick up animals from our facility. We have not identified any source of funds to contribute to the new Rock Island County facility; therefore we are recommending that the funding be denied.

Budget Impact: If request is denied there is none.

A motion was made by Alderman Moreno, to contribute $50,000 to Rock Island County towards the construction of a new Animal Control Facility. Motion defeated due to lack of second.

ADJOURNMENT
A motion was made by Alderman Teague, seconded by Alderman Moreno, to adjourn the meeting. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. 7:40p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

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