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 MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 11/15/99


ROLL CALL

Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Helen Heiland, John Thodos, Joe Moreno, Carol Doose, David Kelley, Gary Kelley and Crotis Teague. There were no Alder people absent.

SOCCER CLUB REQUEST (DAVE VYNCKE)

The East Moline-Silvis Soccer Club is requesting matching funds of $50,000 to install an irrigation system for some of the soccer fields. The club has entered into a long-term lease for the program’s utilization of the soccer field at Northeast Park. While once the finest in the area, extensive field use has caused a lag behind other facilities. They are also asking to use City water at no cost. A similar request is included in the Park Capital Improvement Plan, however not until 2002.

A motion was made by Moreno, seconded by Thodos to table the request and have City Staff review all considerations and research water usage and legal procedures, for the next 30 days, research grants, or matching grants, and contact the local State Legislature as to the availability of funds to assist with this project. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried. 7:45 P.M.

FIRE DEPARTMENT EXPLORER PROGRAM (ROBERT DeFRANCE)

The East Moline Fire Department has recently completed a six month trial period of hosting a Fire Explorer Program. The program has proved to be positive for the Fire Department and the City in general. The biggest winners in this program are the adolescents learning about the fire service, municipal government and citizenship. This program is ran with the volunteer efforts of the firefighters.

A motion was made by Moreno, seconded by Doose to authorize the Fire Chief to host the Explorer post #929 and allow the program to expand as needed to include a strictly monitored Ride-A-Long program, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

HISTORICAL PRESERVATION ORDINANCE (JOE DUFFY)

The City has been working with the Local Business Organization to form a Mainstreet Organization. The State of Illinois requires each community that plans on establishing a Mainstreet Organization adopt a Historical Preservation Ordinance. This ordinance includes but not limited to the following: education of local citizens, marketing, physical and financial aspects of preservation, routine communication to the local unit of government.

A motion was made by Doose, seconded by Moreno to request the City Attorney draft an Historical Preservation Ordinance and pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Doose, D. Kelley, G. Kelley and Teague. Moreno was out of the chamber when the vote was taken. Motion carried. 7:50 P.M.

EXTRICATION EQUIPMENT PURCHASE (ROBERT DeFRANCE)

The East Moline Fire Department has recently completed an evaluation of three types of vehicle extrication equipment for the 42nd Avenue Fire Station. The evaluation consisted of several days of actual use on donated vehicles. A committee consisting of Lt. Gary Robertson and Curt Frerichs along with the help of other firefighters listed the pro/cons of each equipment package. The recommendation is that we purchase the Holmatro brand extrication equipment as it is compatible with our current equipment and is UL listed and meets our performance expectations.

A motion was made by Thodos, seconded by Moreno to accept the low bid from A.E.C. Equipment Co. And authorize the Fire Chief to purchase the Holmatro brand equipment from the A.E.C. Equipment Company for $7,413.05. Purchase to be made with $5,000.00 grant funding and balance of $2,413.05 to come from budgeted funds in the Fire Department general equipment line, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried. 7:55 P.M.

ADDITIONAL FIREFIGHTERS (ROBERT DeFRANCE)

The fire department has a need to hire additional personnel to reduce overtime and improve staffing levels. The current salary budget of $1,484,900 would not increase for the next fiscal year 2000-2001. The additional $141,900 funded last fiscal year for the possible 56 hour work week (which did not happen), would be adequate for the proposed hiring of three (3) firefighters and one (1) training officer. If permission were granted to proceed with the hiring of the three (3) firefighters before the end of the 1999-2000 fiscal year, we would have the funds in the current salary line item to start the proceedings. The cost of hiring three (3) additional firefighters totals $199,944 per year. The projected overtime for the fiscal year 1999-2000 will probably be very accurate to $73,435. The cost of overtime for fiscal year 2000-2001 will increase and each subsequent year will increase, due to pay increases in the contract. The overtime will decrease substantially and manpower would increase with the hiring of three (3) firefighters. The Fire Department FY 2000-2001 Budget show and increase in the bottom line to $78,088. The salary line item would not change from the current fiscal year 1999-2000. The major increases are due to: health insurance multiplying factor increase from $3,000 per employee to $4,000, and motor pool vehicle maintenance increase from $18,000 to $30,000.

A motion was made by Moreno, seconded by G. Kelley to Direct the Fire Chief to work with the Fire and Police Commission to place this in action, to hire (3) additional personnel to begin work on or about February 1, 2000, pass on to the full council. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

ROAD CONSTRUCTION GRANT MATCH (VERDICK/DUFFY)

The first half of the new road leading to The Quarter has received an IDOT grant for $641,000, which must be matched by the City in the same amount. The bid for this construction must be let before 7-1-99. It is the intent of the City to use TIF increment from the private building construction in The Quarter. It appears likely that we may not have enough increment soon enough to use prior to the grant expiring. To prevent the loss of the $641,000 grant, and also to help spur the development, City staff is presenting an option for City Council consideration.

The City’s revolving loan fund currently has a balance of about $605,800. Based upon loan payments and interest income, there will be enough money to match the $641,000 grant as well as having $30,000 - $50,000 to make a business loan if needed. The money in the Revolving Loan Fund can only be used for economic development relating to new jobs. The City has not had a loan request since October of 1998. Information from DCCA states that this project would qualify as an appropriate use of the funds.

The request is to borrow $641,000 from the Revolving Loan Fund to be repaid with TIF increment and/or new CDAP dollars and give approval to solicit road construction bids to allow possible winter grading and early spring paving. There was discussion.

A motion was made by Heiland, seconded by Teague to borrow $641,000 from the Revolving Loan Fund to be repaid with TIF increment and/or new CDAP dollars, request the City Attorney to draft a ordinance outlining the particulars and revamping the development agreement, and return to the full city council. Upon roll call the following Alder People voted in favor: Heiland, Moreno, Doose, D. Kelley, G. Kelley and Teague. Voting no: Thodos. Motion carried. 6/1. 8:55 P.M.

A motion was made by Moreno, seconded by Heiland to give approval to solicit road construction bids to allow for possible winter grading and early spring surfacing and have the City Engineer work with the City Attorney on a schedule to proceed. Upon roll call the following Alder People voted in favor: Heiland, Moreno, Doose, D. Kelley, G. Kelley and Teague. Voting no: Thodos. Motion carried.8:57 P.M.

TAX LEVY CONTINUATION (HUGHES)

Just a reminder that during the regular City Council meeting the Council must vote whether to hold a public hearing on December 6, 1999 at 6:00 P.M. The amount that is voted on during this Council meeting can be lowered but can not be raised. There was no action taken.

ADJOURNMENT 9:00 P.M.

A motion was made by D. Kelley, seconded by G. Kelley to adjourn. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno Doose, D. Kelley, G. Kelley and Teague. Motion carried.

Minutes taken and submitted by,
_______________________________

Bobbi Sue Huntoon, City Clerk

 

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