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MINUTES OF THE MEETING OF THE

MAYOR AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

NOVEMBER 6, 2006

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present: Luis Puentes, Luis Moreno, Carol Doose,  Rick Meredith, Gary Kelley, and Gary Westbrook.  Absent:  Alderman Helen Heiland (Illness).  7:40p.m. 

 

ADDITIONS/CORRECTIONS TO AGENDA

Alderman Meredith request that the Residency issue be added to the agenda for further discussion.

 

LEAF COLLECTION  (Alderman Moreno / Mr. Willemarck)       

Alderman Luis Moreno asked me to provide information on yard waste collection with the idea to waive the cost, to the elderly, of the yard waste sticker during leaf collection season.  (See attached report). 

 

Alderman Moreno have been receiving call from residents especially since the article in the Dispatch stating that the Cities of Moline and Rock Island have been providing leaf collection at no charge.  From October 1, to December 1, 2006 the program would assist seniors who have limited income, by providing stickers at no charge.  There would be an eligibility and registration requirement.

 

Recommendation:  None

 

Budget Impact:  Shifting cost from the revenue generated from the sale of yard waste sticker to the General Fund.

 

A lengthy discussion was held on the various ways to implement this and the criteria that will be used for eligibility purposes.

 

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to direct staff to come back to Council with the appropriate information as to how many senior residents within Hampton and South Moline Townships would qualify for the leaf program.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.  Motion carried.

 

CURBSIDE RECYCLING  (Mr. Willemarck)

Currently the City of East Moline has a Drop-Off Recycling Center at the Fire Station parking lot on Avenue of the Cities.  The Rock Island County Waste Management Agency (RICWMA) pays for the cost of this program.  The City of Moline has contacted us to ask if East Moline, Rock Island, and Milan would be interested in going together to seek proposals for a Contractor to provide Curbside Recycling. 

 

Recommendation: For discussion only. 

 

Budget Impact:  Unknown at this time.

 

Discussion was held regarding what the monthly cost would be to the City, also what would they allow you to recycle. 

 

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to direct staff to work with the other municipalities to determine if curbside recycling is doable in the City of East Moline.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.  Motion carried.

 

 

 

RADON GRANT CONTRACT APPROVAL  (Kimberly Bradley)           

The Health Department received a 50/50 grant from the Illinois Emergency Management Agency (IEMA) for the following reasons: to promote radon awareness in the public and aide in reducing the radon levels in East Moline residences, conduct a study by evaluating the effectiveness in passive systems installed 5+ years ago, certifying inspection staff in radon testing and mitigation, updating our current radon resistant new construction inspections and tracking system. 

 

Our portion of the match is in-kind and will be met with inspector and secretarial time spent conducting this grant, radon kits sold, and donation of time and mitigation system from mitigator.

 

Recommendation:  Approval by council for Mayor to sign the contract between the City of East Moline and IEMA.  An e-mail version copy of the grant contract is attached for review.  The official contract will be mailed to us later.

 

Budget Impact:  The grant amount received is for $13,306.00. We are required to pay for upfront costs and submit quarterly reports to IEMA and they will reimburse us quarterly.            

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the recommendation and allow for the Mayor to enter into an agreement to receive a grant in the amount of $13,306.00.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.  Motion carried.

 

TAX LEVY DISCUSSION #2  (Mr. Hughes)           

This is just put on the agenda in the event the Mayor or the City Council wants more discussion of the proposed tax levy.

Item covered under the regular City Council Agenda (Committee-of-the-Whole Agenda).

 

RESIDENCY OF EMPLOYEES  (Alderman Meredith)

Alderman Meredith is recommending that a Legislative Ad-Hoc Committee be formed to create residency requirements for Department Heads.  The committee should be comprised of all the Elected Officials, and the City Attorney.  

 

Discussion was held regarding the organizational structures of the committee.

 

A motion was made by Alderman Meredith, seconded by Alderman Westbrook, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.  Motion carried.

 

A motion was made by Alderman Meredith, seconded by Alderman Westbrook, to nominate Alderman Helen Heiland to become the Chairman of the Legislative Ad-Hoc Committee.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.  Motion carried.

 

ADJOURNMENT

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose   Motion carried.  8:25p.m.

 

Minutes taken and submitted by,

 ____________________________

Arletta D. Holmes, City Clerk

                                                                  

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