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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 11/06/2000


ROLL CALL

Mayor Ward called the meeting to order and directed the Secretary to call the roll. The following Alder People were present: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

GRIP LAND REQUEST

Jeff Guthrie from the Quad City Railroad Association which is a 501C non for profit organization informed the Committee of their goal to build a railroad museum in the Quad Cities and that they would like to form and alliance with the City of East Moline and the possibility of having the museum developed within the City. Mr. Guthrie informed the Committee of his associations ties within the City including alliances with the Main Street Program and REDEEM. The Association is not looking for any financial support from the City, they will be applying for various federal and state grants and are hoping to be self funding. They are asking for help from the City in applying for grants and to keep them in mind for development in the GRIP area.

A motion was made by Alderman Moreno, seconded by Alder Person Doose, to offer the Quad City Railroad Association an alliance with the city and offer them full city support and assistance and to pass onto full council for consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

HAULING FILL MATERIAL IN THE QUARTER (Duffy)

Agreements with developers for the office, condominium and sports facility sites are nearing finalization with a groundbreaking anticipated in the immediate future. In preparation of these events, it is necessary to consider amending the construction contract with Langman Contractors to address fill material that is needed at a number of locations throughout the Quarter. If a Change in Work Order is entered into, there is the potential for significant savings for hauling and placing fill material at strategic locations within the riverfront development.

It is further believed, that placement of the fill material will assist the development of the Quarter in fall of 2000 and early spring of 2001. The three developers, which REDEEM and the City of East Moline have been working with, have all indicated that placing the fill in the proper locations would expedite development of these three sites.

At last months COW meeting the Council agreed to place $250,000 in an account to address various issues that are anticipated to occur which would require additional expenditures.

REDEEM indicated that they believe it is critical to the project to complete hauling and placement of fill in the Quarter. The REDEEM Executive Committee determined that this fill issue is so significant, that they would like the City of East Moline to loan them the necessary dollars for placement of fill.

REDEEM's Executive Committee has approved (with the personal financial commitment of President Doug Reynolds of $200,000) that the City provide dollars necessary to begin addressing the fill material issues to make the riverfront sites more immediately ready for development. If approved, an agreement would be entered into with REDEEM and the City of East Moline which would obligate REDEEM to cover the dollar amount expended for the fill material.

A motion was made by Alderman Moreno, seconded by Alder Person Doose, to approve the loan up to $120,000 to haul the fill material in the Quarter, and for this item to be placed under the COW section of the City Council Agenda for final consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley, and Teague.

WATER MAIN REPLACEMENT (Lauper)

The City has received a letter from McClure Engineering on behalf of Mr. Tom Robertson requesting that the City consider upgrading the section of water main along first street from 16th Avenue south to the site south of 17th Avenue where he proposes to build handicapped accessible housing.

This area has had problems with low flow for some time. In March of 1996 the City had the line south of 17th Avenue cleaned by the procedure called "pigging". Though the water pressure and supply increased after the main was cleaned, the increase was not very significant.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, for City Staff to review funding options and legal liabilities of the main problem and bring back to the Committee in 60 days for consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley, and Teague.

VEHICLE DISPOSAL/REPAIR (Willemarck)

The City has a 1991 Ford Taurus with 82,000 miles that is uses as a loaner/backup vehicle when other city cars are being repaired or serviced. The car needs a new used transmission at a cost of $1,400. Due to age, mileage, and possible future repairs the cost to replace the transmission is not justified.

A motion was made by Alderman Moreno, seconded by Alderman Thodos to receive quotes from salvage companies and to bring back to the committee of the whole for consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

REPLACEMENT FIREFIGHTER (DeFrance)

A recently appointed probationary member of the fire department has elected to resign in order to take a position with the Davenport Fire Department. The member is an Iowa resident and has less than three months with the City of East Moline. The City has incurred no training cost for this member to date.

A motion was made by Alderman Thodos, seconded by Alder Person Heiland, to direct the Fire and Police Commission to fill the vacancy from the current list of eligible candidates with final approval. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley, and Teague.

CNH BUDGET PLAN (Verdick)

With the CNH Plant closing the City will loose an estimated $521,000 in various revenues. Some of the revenue reductions will take place prior to the actual plant closing in 2004 due to extended plant shutdowns therefore the City needs to make budget adjustments by increasing other revenues and/or decreasing expenditures.

The revenue loss is projected as follows: $178,000 Water Fees, $77,000 Sewer Fees, $30,000 Drainage Fees, $175,000 Utility tax, $61,000 Property Tax for a total of $521,000.

The following three year plan is being proposed to gradually make budget adjustments to offset the revenue losses. These amounts will be reviewed at least semi-annually. The following amounts will have to be reduced unless there are increased revenues to offset them: $121,000 FYE 2002 (May 1, 2001 - April 30, 2002) ; $200,000 FYE 2003 (May 1, 2002 - April 30, 2003); $200,000 FYE 2004 (May 1, 2003 - April 30, 2004).

Several items were presented for consideration by the committee including a long range employment plan, budget adjustment expenditure options and budget adjustment revenue options. Discussion was held regarding items listed.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, do direct the City Administrator to set up a schedule of special workshops to discuss options. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

BRONWSFIELD GRANT ASSISTANCE (Verdick / Duffy)

A proposal was presented from VandeWalle & Associates to provide professional services for the preparation of two Brownsfield grants for property located in the Quarter.

A motion was made by Alderman Thodos, seconded by Alderman Moreno to enter into an agreement with VandeWalle & Associates to prepare grant requests for a cost of up to $8,1000 to be borrowed from the Quarter loan reserve and repaid with TIF increment. The following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

BULKY ITEM COLLECTION (Willemarck)

The FY 2000 / 2001 garbage budget is $714,550; only $250,000 is received through property taxes. The cost of operating the bulky item collection program for FY 2000 / 2001 is approximately $100,000. The garbage budge balance of $614,550 budget covers refuse and yard waste collection and disposal.

Discussion was held regarding keeping the $10 fee for bulky item collections.

A motion was made by Alderman Thodos, seconded by G. Kelley to approve the charge for the bulky line item stickers. Upon roll call the following voted in favor: Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Alder Person Heiland voted against the motion.

FIRST TIME HOME BUYERS PROGRAM (Hughes)

This is the third year in a row that the City has been requested to participate in the 1st Time Home Buyers Program. During the past 18 months more than 40 families were able to purchase their first home in the City of East Moline. The market value of these homes were over $2.8 million dollars.

The 2001 program is identical to the 2000 program, with below market interest of 7.5%, 30 year fixed rate mortgage and a cash fit of 4.75% of the loan which is used as an offset to the down payment and closing costs. There is no cost to the City other than staff time.

A motion was made by Alderman Thodos, seconded by Alderman Moreno to direct the City Attorney to draft a resolution evidencing the intention of the City of East Moline to issue Single Family Mortgage Revenue Bonds. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

RADIO SYSTEM UPDATE

Chief Freemen updated the Committee regarding the status of the new radio systems and problems that have occurred. RACOM has a new project manager working on the situation who was very instrumental in correcting problems in the Waterloo and Dubuque areas. Chief Freeman also stated that antennas have been placed on a tower in Bettendorf and they are waiting for the telephone line to be ran.

The City of East Moline is withholding $180,000 from RACOM until all the problems are resolved and the City of Moline is also holding payments.

REQUIRED SOIL MANAGEMENT PLAN FOR LOTS 3, 4, AND 5 OF THE QUARTER

Terracon is submitting a proposal which includes costs for developing a soil management plan and educational documents for construction workers as required by IL EPA. No further remediation letters for lots 3, 4 and 5 of the Quarter Riverfront Development project in the Beacon Harbor Area.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to enter into an agreement with Terracon to develop soil management plans at a cost not to exceed $2,100 to be borrowed from the Quarter Loan reserve and repaid with TIF increment and to pass on to full council for consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

RESOLUTION FOR BANK ACCOUNT

The Finance Office suggested that a new checking account be opened for the City Attorney to use for recording of City documents.

A motion was made by Alderman Moreno, seconded by Alderman Thodos to have the City Attorney draft a resolution regarding opening a new account. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

ADJOURNMENT
A motion was made by Alderman D. Kelley, seconded by Alderman G. Kelley, to adjourn. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.

Minutes taken and submitted by,
_______________________________

Kathryn VenHuizen, Finance Office Secretary

 

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