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 MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 11/01/99


ROLL CALL

Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Helen Heiland, John Thodos, Joe Moreno, Carol Doose, David Kelley, Gary Kelley and Crotis Teague. There were no Alder people absent.

UNIFICATION EDUCATION PROCESS (MAYOR WARD)

After more than a year of fact finding by citizen communities in East Moline and Moline, both City Councils voted to ask voters their opinion about the possible merger of both cities. This would be done in a referendum to be held on March 21, 2000. Voters need to be educated on the pros and cons of a merger, therefore a decision needs to be made concerning who should do what. One idea is to ask Black Hawk College students in the Political Science department to debate the issue. Other ideas need to be considered.

A motion was made by Moreno, seconded by Teague to instruct the City Clerk to check with the Rock Island County Clerk on the filing of the resolution to put the referendum on the ballot.Upon roll call the following Alder People voted in favor: Heiland, Thodos, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

A motion was made by Moreno seconded by Thodos to direct the Mayor, City staff and the C.A.C to work with any educational entity to educate the public of the pros and cons of a merger.Upon roll call the following Alder People voted in favor: Thodos, Doose, D. Kelley, G. Kelley and Teague. Voting no: Heiland. Motion carried.

ROCK ISLAND COUNTY HIGHWAY REQUEST (STEVE VERDICK/BILL LAUPER)

Due to the fact that the City has annexed most of the property along 4th Avenue, it seems reasonable that we should assume the road maintenance responsibility. However there si some drainage work that the County should correct also. No budget impact initially due to the County resurfacing in 2000, however, about every 15 years the road would need to be resurfaced.

A motion was made by D. Kelley seconded by Teague to direct City Staff (Mr Lauper, Mr Verdick, Mr. Phares and Mr.Willemark) to work with Rock Island County to come up with a improvement list and a scheduled list of events that will take place in order to transfer highway 3 over to the City of East Moline. pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

STOP SIGN REQUEST (ALD. G. KELLEY/CHIEF SUTTON)

At 18th Street and 23rd Avenue the only traffic sign we have is a stop sign on 18th Street. Because of the restricted view due to the sharp hill and a combination of speed along 23rd Avenue, this situation is a hazard. We have received numerous requests to correct this problem.

A motion was made by D. Kelley, seconded by G. Kelley to approve the recommendation to place a stop sign on 23rd Avenue and 18th Street for east bound traffic, notify Engineering and The Police Department to work with the City Attorney to make the necessary changes to change the City ordinance and pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

EQUIPMENT REPAIR BIDS (DEAN PIATT/WILLIAM LAUPER)

Three (3) grit chambers have drive sprockets, chains and buckets that are in need of replacement. The chain links are worn flat and the sprockets have play on the shaft that drives them. The chains and buckets are made of metal which weigh a lot. This weight makes them hard to work on, as they are easily knocked off due to the play in the sprockets.

Plastic chains and buckets have been in use by wastewater systems since the early 90's and the initial problems encountered with new products have been identified and corrected. Those problems being over torque to the chain, improper shear pins, to high of a lift and no wear strips. They have changed the shear pins, added torque sensing switches and wear strips. Checking with other businesses using plastic chain said they would not go back to using the metal chains. There are two (2) bids in to replace this equipment in all three (3) chambers.

A motion was made by D. Kelley, seconded by Moreno to support the request to accept the low bid from Zimmer & Francescon for $35,767.50, to come from the Sewerage EPA Replacement which has $75,000 budgeted. And to pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

TAX LEVY (JIM HUGHES)

Mr. Hughes reported that he received a tentative Equalization Assessed Valuation that does not include new construction. The valuation he received was $191,263,849. This is an increase of $177,243,419(7.91%). The EAV will go higher with the addition of new construction. He stated that the Council needs to be thinking of a tax levy amount. There was discussion only, no action was taken on this item.

HOME BUYER ASSISTANCE PROGRAM (STEVE VERDICK/JIM HUGHES)

In 1998 the City participated in a First Time Home Buyers Program under a program managed by Gates Capital Corporation. A total of 25 East Moline families purchased homes thru this program at below market rates. The City has the opportunity to participate in this program again, There is a new program available called Home At Last that would be available to all home buyers. If the program is approved the City Attorney would have to prepare a resolution or ordinance for adoption prior to 12-31- 99.

A motion was made by Thodos, seconded by Moreno to approve the First Time Home Buyers Program, and Home At Last program, request the City Attorney to draft a resolution and ordinance and pass on to the full City Council for consideration.Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

PURCHASE OF 25 FOOT LOT FROM TAX AGENT (WILLIAM T. PHARES)

This 25 foot lot was up for a tax auction to the public and was pulled from the auction at the request of the City of East Moline. The lot is located across 13th Street from the former Powell property and is north of the Red's Garage property. The Health Inspector, City Attorney and Director of Economic Development are strongly supporting the City purchase of the lot for $515, so that it does not revert to outside storage, and so that we can perhaps put it together with other property for a Habitat residence.

A motion was made by Teague, seconded by Thodos to Direct the City Attorney to purchase the 25ft lot located at then NE corner of 7th Avenue and 13th Street from the tax agent, for $515 with the funds to come from the demolition fund. Pass on to the full Council for consideration. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

21ST AVENUE/10TH STREET--4 WAY STOP (CAPTAIN LAXTON/BILL LAUPER)

8:45 P.M.

10th Street and 21st Avenue had been a 2-way stop intersection for years. The view from 21st Avenue looking north and south onto 10th Street is restrictedand creates a dangerous situation. Because of the construction of 7th Street, 21st Avenue is the detour route for that area. There is now a heavy volume of traffic at that intersection. Temporary 4-way stop signs are in place at this time. This temporary 4-way stop is working so well and has reduced danger at this intersection that it is recommended this become a permanent situation.

A motion was made by D. Kelley, seconded by Doose to approve the recommendation to make the 21st Avenue and 10th Street intersection a 4-way stop intersection, request the City Attorney to change the ordinance and work with Engineering and the Police to make the necessary changes, and pass on to the full City Council for consideration.Upon roll call the following Alder People voted in favor: Heiland, Thodos, Doose, D. Kelley, G. Kelley and Teague. Motion carried.

ADJOURNMENT 8:47 P.M.

A motion was made by G. Kelley, seconded by D. Kelley to adjourn. Upon roll call the following Alder People voted in favor: Heiland, Thodos, Moreno Doose, D. Kelley, G. Kelley and Teague. Motion carried.

AMENDED NOV.16, 1999

Minutes taken and submitted by,
_______________________________

Bobbi Sue Huntoon, City Clerk

 

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