MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
NOVEMBER 1, 2004
Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. 7:20p.m.
COST SAVINGS ANALYSIS PROPOSAL (Verdick)
City staff has met with representatives of Johnson Controls, Inc. to discuss a proposal to conduct an energy cost savings analysis for infrastructure improvement and operational cost. Examples of items to be analyzed include lighting retrofits, building automation systems, high efficiency HVAC components, traffic lights and water and sewer plant equipment. Mr. Verdick introduced Mr. Jim Kappeler, Branch Manager of Johnson Controls, Inc. to the City Council.
Recommendation: Direct the City Attorney to draft a Resolution authorizing the City to enter into a Memorandum of Understanding with Johnson Controls, Inc. to develop an Infrastructure Improvement and Operational Cost Savings Analysis by jointly developing a Preliminary Partnership and Business Case. The analysis could be a citywide project, or we could do only one facility as a trial. Attached is a copy of the Memorandum of Agreement.
Budget Impact: This should be a "budget neutral" process, with no increase over our current budget allocations. There is no City out of pocket cost for the analysis. If Johnson Controls, Inc. produces annual energy savings for the City, bases upon a 10-year operational cost guarantee; their fees are paid from the cost savings realized and maintenance agreements between the parties.
Mr. Kappler gave the City Council a short presentation on the benefits of the Cost Savings Analysis and what impact it could provide the City of East Moline. There was much discussion, questions and comments.
A motion was made by Alderman Meredith, seconded by Alderman Moreno, to concur with the recommendation as presented, and direct the City Attorney to draft a Resolution for the City to enter into a Memorandum of Understanding. Upon voice vote all those in attendance voted in favor. Motion carried.
MOLINE ENTERPRISE ZONE REQUEST (Keehner)
The City of Moline is requesting a change of the Illinois Quad City Enterprise Zone Boundaries by the addition of territory. This new territory includes area generally located at 1001 16th Street, also known as Moline Township Tax Parcel number M-388-1. The former Moline High School also know as the Beling Building will be renovated into approximately sixty (60) loft units including twenty-six (26) one bedroom, twenty-two (22) two bedroom, and twelve (12) three bedroom apartments. These apartments will contain a mix market rate and affordable rentals. Cost of the project is estimated at $8,645,555.
Recommendation: Approve the addition of territory to the Illinois Quad City Enterprise Zone and instruct City Staff to draft a Resolution amending the Enterprise Zone Intergovernmental Agreement, to draft a revised Enterprise Zone Intergovernmental Agreement, ant to draft an Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone. Budget Impact: None
A motion was held by Alderman Meredith, seconded by Alderman Teague, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
JOHN DEERE TRACTOR RIDE (Mayor Moreno)
The John Deere Collection Center is requesting permission to conduct a tractor ride through the City of East Moline on Thursday, June 30, 2005. There will be approximately 200-300 antique John Deere tractors that would travel between 6 to 12 miles per hour.
Recommendation: Approve the request subject to input from the Police Department, and possibly from IDOT for the use of Archer Drive. Budget Impact: Possible Police overtime for traffic control.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
EMS NON-RESIDENT FEE (Chief DeFrance)
The State of Illinois has amended the Municipal Code to allow municipalities to bill non-residents for services provided for fire and EMS services. This change gives municipalitiesthesame right to collect for services as Fire Protection Districts have had for many years. The maximum charges allowable is:
$125.00 an hour per emergency vehicle
$ 35.00 an hour per firefighter
The East Moline Fire Department has recently experienced a response increase to vehicle accidents due to the annexations along the I-5 corridor. The adoption of an ordinance allowing the City to collect for these incidents will shift the cost of this increased service from our residents and businesses to non-residents of East Moline.
At this time insufficient data exist to give an accurate estimate of revenue. The Fire Department is now mapping the calls along the I-5 corridor. A conservative guess would be revenue of approximately $2,500 however; accidents involving commercial vehicles occasionally require more resources to mitigate and may result in increased billing to recoup cost.
Recommendation: Request the City Attorney create an Ordinance authorizing the Fire Department to bill non-residents of East Moline for services Fire and EMS services rendered.
A motion was made by Alderman Puentues, seconded by Alderman Kelley, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.
GARAGE DEMOLITION 712 25TH STREET (Motzer)
In August 2003 this structure was tagged as dangerous. A south portion of the roof has collapsed and timbers to keep it from falling into the City alley were supporting the building. The owner has been notified on four different occasions with no response.
Recommendation: Request that the City Attorney proceed with the demolition process.
Budget Impact: Funds to be taken out of the demolition fund, approximately $3,000 to $4,000.
Alderman Teague asked if this demolition could possibly be done in house, rather than by contractor? Mr. Motzer and Mr. Willemarck will check to see if this is possible.
A motion was made by Alderman Teague, seconded by Alderman Puentes, to continue with the request and if the possibility of doing the demolition in house exist to proceed, and bring the Ordinance back to Council for adoption. Upon voice vote all those in attendance voted in favor.
SNOW PLOW BIDS (Willemarck)
Maintenance Services bid last fiscal year (FY 2003-04) two (2) medium duty dump trucks with snowplows. Because of budget problems we had last year the dump trucks were purchased but we deleted the two plows from the bid. We re-bid the two (2) snowplows for this fiscal year to put on the medium dump trucks. We received the following four (4) bids:
Koenig Body $5,186.00 Future Line $5,206.00
Bonnell $5,358.00 Q.C. Spring $7,530.00
Recommendation: Accept the low bid from Koenig Body for $5,186.00
Budget Impact: $5,186.00 from Street and Bridge fund, line item Equipment General.
A motion was made by Alderman Meredith, seconded by Alderman Kelley, to accept the low bid from Koenig Body in the amount of $5,186 for the purchase of two (2) snowplows. Upon voice vote all those in attendance voted in favor.
ROAD JURISDICTIONAL TRANSFER (Lauper)
At a meeting with State Senator Denny Jacobs and IDOT District Engineer Greg Mounts on how to expedite approval of the request for access from the Illinois Route 5 Frontage Road for Woodside Road Subdivision it was agreed that jurisdictional transfer would be the best way. The Illinois Department of Transportation has sent the City of East Moline an agreement to transfer jurisdiction of a 0.55-mile long section of the service drive North of Illinois 5 that extends Westerly from the intersection of Denhardt Road and Hubbard Road.
The City will have control of the access from the service drive, which will expedite approval of the access to the Woodside Road Subdivision.
Recommendation: Approve jurisdictional transfer agreement for the North Service Drive of Route SBI 3B. Direct the City Attorney to prepare the necessary papers. Budget Impact: The City will be responsible for future maintenance and construction of this section of roadway.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the recommendation. Direct the City Attorney to prepare the necessary Ordinance or Resolution. Upon voice vote all those in attendance voted in favor.
AMEND SOLID WASTE ORDINANCE (Motzer)
This request is due to numerous complaints on dumpsters overflowing at buildings causing a health and safety concerns for the public. The Image Committee also endorses this action.
Recommendation: Approve the changes in the Ordinance. Budget Impact: No change
A motion was made by Alderman Meredith, seconded by Alderman Heiland, to concur with the recommendation. Upon voice vote all those in attendance voted in favor. Motion carried.
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 8:05p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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