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City Council Meeting

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 10/21/2002

 ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos. 7:31p.m.

Refuse Truck Bids (Bruce Willemarck)

Maintains Services Garbage Division has received competitive bids for two (2) new one-man refuse trucks. The current refuse vehicles are over seven (7) years old and are in need of constant repair. Listed below are the bid results.
Cost Less Trade Net Cost
Truck Country / Labrie $264,462 - $60,000 = $203,974
Freund International / Labrie $271,854 - $60,000 = $211,854
Truck Country / McClain $259,152 - 0 = $259,152
Recommendation: Purchase two (2) refuse vehicles from the low bidder, Freund International/Labrie.

Budget Impact:

  • $95,000 from Vehicle and Equipment Reserve
  • $50,000 from Garbage/Motor Pool Purchase
  • $58,974 from Garbage/Motor Pool Purchase FY 2003/04


A motion was made by Alderman Kelley, seconded by Alderman Teague, to approve the request as presented, and accept the low bid from Freund International Labrie in the amount of $211,854. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Accepting of Credit Cards (Jim Hughes)

As part of the change in the billing and collection of water bills, the first change that I am recommending is the acceptance of credit cards. When time is drawing near for water “Shutoffs” several residents a month are asking if we will accept credit cards. The City of East Moline in the past refused to accept credit cards due to the service fee of approximately 2%. This small cost does not out weight the improved customer service we would be providing if we accepted credit cards. The city would need the following:

  • Credit Card Terminal $375.00
  • Web Authorized Software $1,295.00
  • Total Equipment Cost $1,670.00


The service fee is 2.5% of the credit card sales. It is expected that the City would collect $3,000 a month in credit card receipts at a cost to the city of $75.00 each month. One thing that could happen is the cost could increase if residents who have credit cards earn “points” would also use the credit card service. I am recommending the Web Authorized Software so someday we can begin paying City bills through our web page. Recommendation: Allow the acceptance of credit cards. Budget Impact: Initial cost of $1,670.00 and a monthly fee of approximately $75.00.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to approve the acceptance of credit cards, and approval to purchase the credit card terminal and software in the amount of $1,670.00. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Recycling Drop-Off (Willemarck/Phares)

Rock Island County Waste Management Agency (RICWMA) has received proposals for the collection and processing of recycling materials for Rock Island County residents. Five drop-off locations were chosen in the following Cities: Rock Island, Milan, East Moline and two (2) in Moline. The Agency will subsidize the program by reimbursing each of the four communities up to $25.00 per ton of recycling materials collected through landfill tipping fees. We estimate 500 tons of recycling materials per year will be collected at the East Moline Site. This represents approximately 5% of our residential refuse collection to be recycled. Site location will be the Fire Station parking lot on 42nd Avenue. The site can be moved to the new City Garbage when it is completed.

Recommendation: Enter into the Intergovernmental agreement and be a participant for five (5) years to have City Carton Company collect and process drop-off recyclable materials in East Moline. Budget Impact: None

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to approve the request as presented and have the City Attorney draft the appropriate documents. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Solid Waste Ordinance (Bruce Willemarck)

Provided are proposed changes to our current Solid Waste Ordinance as suggested by Refuse Workers, Health Department and the Director of Maintenance Services. These changes are appropriate to update our current ordinance (7-9-5.1) to reflect the services we provide.

Recommendation: Accept proposed changes to our Solid Waste Ordinance.

Budget Impact: None.

Dave Jacquin addressed the Council and explained the benefits of updating Ordinance 7-9-5.1. He also thanked the Mayor for his participation working side by side with them on his recent ride along.

A motion was made by Alderman Moreno, seconded by Alderman Heiland, to approve the request as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Budget Revisions (Hughes/Verdick)

We have received information from the Illinois Municipal League concerning the expected reduction in state revenues. These reductions are as follows:
Reductions
Income Tax $150,000.
Photo Processing Tax $29,200.
Replacement Tax $58,200.
Interest Income $40,000.
Total Reductions $277,365.
After meeting with staff we are making the following budget reduction recommendations:

  • Administration - $34,250 Allocation of 50% of salaries to enterprise funds.
  • Municipal Services - $20,250 Allocation of 50% of salaries to enterprise funds.
  • Economic Development - $13,000 Eliminate intern salary.
  • Building and Grounds - $10,000 Eliminate ceiling repairs City Hall.
  • Police Department - $38,650 to be determined by the Chief
  • Planning and Development -$2,000 Reduce professional services
  • Engineering - $73,000 Eliminate GIS expenditure and use bond proceeds.
  • Street and Bridge - $38,315 Allocate supervisors salary to enterprise funds & Reduce professional services
  • Fire Department -$17,000 to be determined by the Chief,
  • Motor Pool Transfers - $30,900 Various Departments.
  • Total Reductions $277,365.


Recommendation: Approve the proposed budget reductions. The City of East Moline does not have a large enough cash balance to sustain revenue shortfalls.

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to direct the City Attorney and Budget Officer to draft a budget reduction ordinance, reflecting the above. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Tax Levy Reductions (Hughes/Verdick)

The City Council directed the Finance Director to reduce the proposed Tax Levy, to try to attain no increase to our residents. Attached is a sheet that shows the proposed reductions were in “Non-General Funds” tax levy items. This was done because of the extreme budgetary constraints that the City of East Moline will face next year. These changes could result in a large increase in next years tax levy, if IMRF and Tort Judgment problems come to fruition next fiscal year.

When the tax levy was prepared the multipliers were estimated to be 3.0% in each Township. The multipliers are now out and South Moline Township is 3.5% and Hampton Township is 6.5%. The proposed reduction (see attachment) will reduce the increase to residents as follows:
Proposed Revised
South Moline Township $44.22 $2.74
Hampton Township $66.05 $20.14
With the much larger multiplier it would be very difficult to attain no increase for our residents in Hampton Township. Mr. Hughes stated no action is required at this time, The Alderman expressed their concerns regarding eliminating the Demolition Fund. Mr. Hughes will provide additional information at the next Committee-of-the-Whole on November 4, 2002.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 8:44p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

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