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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 10/16/2000


ROLL CALL

Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Gary Kelley, Crotis Teague, Helen Heiland, John Thodos, Carol Doose and David Kelley. Alder man Joe Moreno was absent.

TAX LEVI (HUGHES)

The City received a revised estimate of the 2000 EAV. The estimate lowers the estimated increase from 6.68% to 3.81%. The multiplier in South Moline TWP is 1.04, a 4% increase. This would be the lowest increase since 1990. Assuming 2/3 of East Moline's EAV is in SM Township then the EAV should be $194,984,075 just with the multipliers. If they are correct, then again we received credit for only $899,445 of our EAV from new construction that should have been $5,053,241. The bottom line is that would be $4,153,796 in new construction that was not given to us. The issue at hand assuming the revised EAV figure is correct then passing the proposed tax levy would be a tax increase. The Committee-of-the- Whole needs to give staff direction as to what levy would be acceptable. We still must pass the estimated tax levy during the City Council meeting to start the tax levy process.

There was discussion, no action taken. 7:35 p.m.

VEHICLE REPLACEMENT (PIATT)

The 1991 Ford Tempo was sold at the City-wide Auction. A vehicle is needed for the Superintendent of Wastewater. Maintenance Services has a 91 Ford Taurus they will let wastewater use as a trade (transmission out) Reynolds said they would not take the City car (91 Ford Taurus) but that we could take it to U-Pull Apart. Because these cars are used, the dealers cannot hold these back from being sold, It is requested that this issue be expedited. Reynolds 2000 taurus 18-22,000 miles $13,999 No/Trade.

A motion was made by D. Kelley, seconded by Thodos to Approve the purchase of a 2000 Ford Taurus from Reynolds Ford for the low bid of $13,999 no/trade. Motor Pool Purchase line item will supply the funding. Final decision to expedite the transaction. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries.7:38 p.m.

AUTHORIZATION TO ISSUE TIF BONDS (HUGHES)

As the Quarter project moves to fruition it is now time to authorize the issuance of bonds. This authorization does not mean we are absolutely going to issue bonds. We are only asking for the authorization to issue these bonds. There are still some details that need to be worked out with the Quarter project before actually going out for bids on bonds. We are probably going to issue General Obligation (Alternate Revenue source - TIF Revenue) Bond. This style of bond which also has a City guarantee is subject to a back door referendum. We need to pass the authorizing ordinance to allow ample time to have this placed on the February 2001 or the April 2001 ballot. If we missed these two citywide elections we would have to wait until the primary in 2002, and a year or more delay would probably kill the project. This ordinance only authorizes the City to issue the bonds. It will take another vote of the City Council to actually set the amount of the bond issue and the bid date. It will take another vote of the City Council to accept the bids received when it is time to actually issue the bonds. Mr Hughes' recommendation is to retain Mr. Paul Marengo, of Shiff Hardin & Waite to draft the authorizing ordinance. There would be no fee paid at this time. His fee would be paid from the bond proceeds. If we did not proceed with the bond issue his fee would be approximately $8,000 to draft this ordinance and with no bond issue at some point the City would be liable for this fee. As the project stands right now, the actual construction would be approximately $2,500,000. REDEEM would like a reimbursement of $700,000 and the City would be reimbursed approximately $900,000. The recommendation is to authorize a bond issue of $5,000,000. We will only bond for the amount the project can pay for. If the project can only pay for a bond issue of $2,500,000 then REDEEM and the City will not get reimbursed at this time. We need to make sure we authorize a high enough bond issue, so we do not have to start the process over.

A motion was made by Thodos, seconded by G. Kelley to direct City attorney draft an ordinance authorizing the bond issuance of $5,000,000, bring it back to the City Council. Budget impact, some time the City will have to pay Shiff Hardin and Waite not to exceed $8,000 for the drafting of the authorizing ordinance. It is hoped this fee will be paid from the bond proceeds next spring. Pass on to the full council for consideration. There was brief discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 7:45 p.m.

BULKY ITEM REPORT (WILLEMARCK)

The city council requested a progress report on the change for bulky item collection service provided to the residents by our garbage department. Background: July 11, 2000 a $10 fee was imposed for the collection and disposal of bulky items. Residents purchase a $10 sticker from a local business and place the sticker on bulky items that they set out to the curb for collection. The resident then calls the Maintenance Service Department to schedule a date for collection of items. Before the $10 fee was imposed, bulky items were collected at no cost to the resident. The following is a comparison of bulky item collection service before and after the implementation of the $10 fee.

Column 1 represents collections from July, August and September 1999 (before $10 fee)

Column 2 represents collections from July, August and September 2000 (after $10 fee)

July, Aug. July, Aug.

Sept. 1999 Sept. 2000

Collections 558 495

Fees from stickers 0 $4,950

Reasons for reduction of collections from 1999 to 2000

1. Neighbors are pooling together to set items out to curb.

2. Residents will wait until they have more items for collection before calling for pickup.

3. Residents are waiting for spring clean up week. Some residents are putting items out to curb now and will wait for the free spring cleanup collections week.

4. Few residents will not pay the $10 fee and just set items to curb and leave them there, This is prevalent with rental properties.

Food for thought. Should we also charge $10 per stop during Spring Cleanup? Since we charge the resident $10 per pickup during the year, is it fair to allow other residents to set items out to the curb and wait until Spring Cleanup to get a free pickup. Charging a $10 fee during Spring Cleanup would help keep the town a little cleaner because some residents will not set items out and wait for the free pickup. Also note that a resident usually puts out a lot more items during Spring Cleanup. The word cleanup is exactly what residents do. Cleanup or clean out their garage, shed, attic, basement, property.

A motion was made by Heiland seconded by Teague to Table the issue until November 6, 2000. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries.7:50 p.m.

ESDA SIRENS (VERDICK) The current system of emergency warning sirens in East Moline include four (4) sirens that were installed in the early 1970's. These sirens are outdated and repair parts are very difficult to find. Also the need for repairs has become more frequent, which not only increase our budget expenditure, but also results in an unreliable emergency warning system. Finally, due to annexations, it has been determined that a fifth siren is needed.

The recommendation is to Authorize City Staff to solicit bids for a new emergency warning system. The estimated cost of $16,000 each for new sirens and installation ($80,000 total). With funds to come from Current ESDA fund balance of $35,000 would allow for 2 new sirens at this time.

A motion was made by Doose seconded by Thodos to Table the issue not to exceed 30 days. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 7:57 p.m.

CITY GIS NETWORK (HUGHES)

A couple of months ago the City Council approved the purchase of a Geographic Information System (GSI). The computers and software have been ordered and are due to be installed the week of October 30, 2000. One of the problems the City was facing was how to get the maps and other information from the County to the City's file server. There was talk about a telephone line, but this had limitations due to the fact that it was estimated that it would take several hours to download the information via a modem. The other option was using the AT&T fiber line. Ths was cost prohibitive. They wanted to charge $700 per building. Chief Freeman suggested that the Police Department's fiber connection that they have be used. Chief Freeman did have one caveat - He wanted to be assured that there was a "firewall" built between his police records system (which is highly confidential) and the City's GIS system. The City is working with 4CS of East Moline, who also is the system manager for the Police Departments police records system. Chief Freeman and his teamwork attitude toward this project will be saving the City $1,400 to $2,100 per month for the same system. 4CS went out for bids. Mr Hughes met with several suppliers and have gone over the project with Brian Nelson. We are now using subs who were the low bidder. Mr. Hughes wants these bids to go through 4CS so the City would only have one person to deal with, due to the very technical aspect of this project. No one on City staff has the understanding to install a fiber-optic computer network. The bid of $27,885 may seem high at this time, but it must be remembered that this equipment we are purchasing now will also serve the City garage. Also some of this cost was previously approved when the GIS system was approved. It is Mr Hughes' recommendation that the council approve the contract with 4CS to complete the fiber connection with the County building, City hall and the annex.

A motion was made by Heiland, seconded by G. Kelley to approve the contract with 4CS in the amount of $27,885. For the equipment and the installation of our fiber optics network. Pass on to the full council for consideration. The funds to come from the Vehicle and Equipment line item Reserve account. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 8:04 p.m.

BURLINGTON NORTHERN SANTE FE RAILROAD RIGHT-OF-WAY (DUFFY)

there has been ongoing interest in purchasing the railroad right -of-way site which links the downtown area to the "Quarter". Staff has had many discussions with the Burlington Northern Sante Fe to purchase railroad right-of-way for the purpose of improving the downtown and riverfront "Quarter" area. This would be accomplished by acquiring the railroad right -of-way and removing track on this property. More specifically, a large portion of the area would be devoted to wetlands and storm water management, as well as a multi purpose sports facility. Burlington Northern Sante Fe Railroad has agreed through Don Bratton, Area Property Manager for Catellus Management Corporation, to convey the property to the City of East Moline with a proposed sales agreement, The sales price is $98,200.00. This value is based on sales and value in the area for this almost three acre site of railroad right-of-way.

The recommendation is to purchase the property in order to forward the development of the "Quarter." This property is a crucial linkage to future development that is anticipated to occur in the "Quarter".

A motion was made by Heiland, seconded by Doose to approve the short term loan $250,000.00 dollars from the Sewer Surplus - "Quarter" loan line item number 44.6.0170.000.30 (which are all TIF reimbursable once increment is established through development in the "Quarter".) This loan would provide for the purchase of this property , railroad right of ways and other potential expenditures in the "Quarter." Direct the City Attorney to draft a resolution authorizing the loan of the sewer funds to the tif fund. Bring back to the City council for consideration. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 8:17 p.m.

A motion was made by Thodos, seconded by Heiland to proceed with the purchase of the Burlington Northern Sante Fe Railroad property presented, for the amount of $98,200.00 funds to come from the afore mentioned short term loan procedure and the City attorney to draft a resolution to that effect And bring back to full council for consideration. Discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 8:25 p.m.

ADJOURNMENT

A motion was made by Heiland, seconded by Thodos to adjourn. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Doose and D. Kelley. The motion carries. 8:25 p.m.

Minutes taken and submitted by,
_______________________________

Bobbi-Sue Huntoon, City Clerk

 

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