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City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

 

 MINUTES OF THE MEETING OF THE MAYOR

AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

OCTOBER 15, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  7:33p.m.

 

ADDITIONS/CORRECTIONS TO AGENDA

None 

 

27th STREET RESTRICTED TRAFFIC  (Mr. Kammler / Alderman Westbrook)

Alderman Westbrook has received complaints about the volume of truck traffic and the safety issues this creates for residents along the west side of 27th Street between 5th Avenue and Morton Drive.  Alderman Westbrook has met with Police and Engineering Departments to discuss this matter.  The Engineering Department has coordinated a traffic count of trucks on 27th Street between 4th Avenue and Morton Drive, which confirms a high volume of trucks on this street. The Street adjoins the East Moline Industrial Park.  Both the Police and Engineering Departments see no reason that 27th Street could not have a weight restriction imposed, which would prohibit heavy truck traffic, in reference to Alderman Westbrook's suggestion.

 

RECOMMENDATION:     

Restrict heavy truck traffic on 27th Street between 5th Avenue and Morton Drive by imposing a weight restriction on this segment of street.

 

BUDGET IMPACT:

Minimal cost less than $300 for the installation of new "weight limit" signs on 27th Street at each end of the weight-restricted area.

 

Alderman Westbrook informed the City Council that Mary Burrell was unable to stay for this meeting, however Ms. Burrell did present him with a signed petition of all the residents who are in favor of the truck traffic being restricted.

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes to concur with the recommendation to restrict truck traffic on 27th Street between 5th Avenues and Morton Drive.

 

DISCUSSION:

Tim Knanishu 1616 33rd Avenue Ct. Rock Island, Illinois – Mr. Knanishu is respresting John Deer Harvester Works, and asking that the City not adopt a             Weight Restriction for the following reasons:  It was not advertised, The Industrial Park probably started in the late 60's or early 70's. The businesses would have increased cost, doubling of mileage and the elimination of approximately 50% ingress of the Industrial Park.  He believes the restriction would have a very negative impact upon the future viability of the marketing of the Industrial Park.  Therefore we are asking that you not adopt the weight restriction.

 

Alderman Heiland stated that there is a speeding issue which effects the Aldridge Center and she feels more discussion is needed.  Alderman Heiland made a motion to table this item until the 2nd Committee-of-the-Whole meeting in November.  Motion died for lack of second.

 

Alderman Kelley asked City Attorney Phares if he had reviewed the information regarding the Industrial Park.  Attorney Phares stated that he had sent a memo to the City Council and City Staff with regards to this issue.  The adoption of this ordinance would potentially subject the City to liability and potential damages arising from suites by the adjoining Industrial owners, based upon the resprestation that the Industrial Park and the routes to the Industrial Park were designed for the Industrial traffic and upon that basis the property was advertised developed and sold.

 

Alderman Westbrook stated that he has met with individuals from Jacobson, also a representative from Deere and Company.  At that meeting we did make it clear that Alderman Westbrook also represents the businesses in the Industrial Park. Alderman Westbrook feels that the truck drivers are not speeding, although speeding is another safety issue, which he in concerned about. 

 

Upon roll call the following voted in favor:  Cervantes, Westbrook, Puente's.  Opposed:  Heiland, Bustos, Kelley. Tied 3-3. Mayor Thodos Opposed.  Motion defeated 3-4. 

 

TAX LEVY INFORMATION  (Mr. Hughes)

This will be the first presentation of the 2007 Tax Levy.  Further information will be given to the Aldermen.  In summary, this proposed tax levy shows an estimated reduction in the actual tax levy and in the tax levy rate.  The decrease in the total tax levy will be $4,448 (0.10%) and a decrease in the tax levy rate of $0.08888 (4.65%).  This levy will not require a public hearing.  The change is the reduction in IMRF of $131,927 and Social Security/Medicare of $141,262.  These decreases are due to the fact we did not levy these amounts for payroll in the Water and Sewer Funds.  These amounts were included in the new water and sewer rate increases.  The Emergency Radio Bond was paid in full this year.  Last year we levied $102,830.  This levy was added to the levy for the Police Protection Fund.  This decrease in revenues continues the $20,000 levy for demolition; $91,500 three new squad cars, which were in, last years levy. These are the levies the City Council has some control over.  The following increases are mandated: Insurance and Tort Judgment $296,504, this will start increasing the fund balance for future claims; and decreased pension costs:  Police Pension Fund $44,696 and Fire Pension $342.00.  The tax levy will be placed on the next Committee of the Whole agenda for further discussion if needed.

 

RECOMMENDATION:     

At the next City Council meeting I would like a motion to set the Tax Levy at $4,643,389

 

BUDGET IMPACT:

The tax levy accounts for approximately 20% of our total budget. 

 

Finance Director Jim Hughes informed the City Council that he received a letter from Library Director, Cynthia Coe, stating that the Library Board is increasing their levy by $21,275.00.  They are requesting $472,050.00 this is an increase of 4.72%.  Additional discussion was held among the Aldermen regarding the various aspects of this issue.  

 

No action is required at this time, Presentation only. 

 

 

 

 

 

 

CODE AMENDMENT REQUIRED BY STATE SMOKE FREE ACT  (Attorney Phares)

The Smoke Free Illinois Act was passed by the Illinois Legislature in July 2007, and later signed by the Governor.  The law is effective January 1, 2008, and requires the City of East Moline to amend the City Code eliminating all designated smoking rooms and area within City Buildings.

The Act prohibits smoking in all public places, all places of employment and all government vehicles.  In addition, smoking is prohibited within 15 feet of any entrance to a public place or place of employment.  The Act further requires that a "no smoking" sign be clearly and conspicuously posted in each public place and place of employment, and at each entrance to each place

 

RECOMMENDATION:             

It is recommended that the City Attorney be directed to draft an ordinance which amends the City Code to bring the City into compliance with State law effective January 1, 2008, by deletion of permitted smoking areas in Section 8-10-2, and deletion of the allowance of smoking in City vehicles in Section 8-10-1.

 

BUDGET IMPACT:  None

 

A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to concur with the recommendation as presented and direct the City Attorney to draft the appropriate document and pass on to full City Council for consideration.  Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.

 

ILLINOIS MUNICIPAL RETIREMENT FUND MILITARY CREDIT  (Mr. Hughes)

During this past legislative session the Illinois General Assembly approved increasing the allowable (IMRF) service credit for Military Service credit from two years to four years.  In the past the City Council approved allowing Military Service credits when that legislative change was first made for allowing two years of service credit.  Changes to the IMRF pensions benefits usually require approval, in resolution form, from the City Council. 

 

RECOMMENDATION:  

Approve the resolution increasing the allowable service credit for Military Service from 2 years to 4 years.

 

BUDGET IMPACT:        

For employees buying 24 months and his age is 45, with a salary of $50,000 assuming he can retire as quickly as possible at age 55, the City's cost is $8,677, or 0.0002% of payroll per person.  The older the employee the more it would cost.  For younger employees the amount of cost is even smaller.

 

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to concur with the recommendation as presented and direct the City Attorney to draft the appropriate document and pass on to full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.

 

$8 MILLION BOND ISSUE, DECEMBER 3RD   (Mr. Hughes)

As part of the 2008 Capital Improvement Plan the City will need to sell $8,000,000 of General Obligation (Alternate Revenue Source) Bonds.  These bonds would be Water and Sewer bonds.  The repayment of this bond issue is already reflected in the water and sewer rates that were adopted in September 2007.  No new water or sewer rates increase will be required.  We have already adopted the authorization ordinance and it was approved by referendum.  We need to do a bond sale at this time to insure that we do not lose our bank qualification for our bonds by having to sell more that $10,000,000 annually.

 

RECOMMENDATION:             

Approve staff recommendations

 

BUDGET IMPACT:  

 

A motion was made by Alderman Kelley, seconded by Alderman Puentes, to concur with staff recommendation and direct the City Attorney to draft the appropriate document and pass on to full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Heiland, Puentes, Moreno, Bustos, and Kelley.  Opposed:  Westbrook.  Motion carried.  5-1.

 

RADON GRANT AWARDED  (Kimberly Bradley)

We've been awarded a 3-year grant for radon from Illinois Emergency Management Agency (IEMA).  We will receive up to $11,700 per year or a total not to exceed $35,100 over the 3-year period to use for the purposes of promoting radon awareness and building our radon program.  This is a 60/40 grant where we must match 40% or up to $6,350 per year.  Our match is in-kind and we will be reimbursed for our expenses.

 

This is similar to the grant that we received last year with the exception that we will not have to reapply every year and funds that are not spent one year can be rolled over to the next with approval from the state. 

 

RECOMMENDATION:  The City will be receiving contract forms to sign in the next few weeks.

 

BUDGET IMPACT:  None – all expenses will be reimbursed.  The City's match is "in-kind".

 

A motion was made by Alderman Puentes, seconded by Alderman Bustos, to concur with staff recommendation as presented and direct the City Attorney to draft the appropriate document and pass on to the full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.   

 

DROP-OFF RECYCLING  (Mr. Willemarck)

In November of 2002 the cities of East Moline, Rock Island, Milan and Moline entered into an intergovernmental agreement to provide drop-off recycling sites for all of Rock Island County residents to use.  Rock Island County Waste Management Agency (RICWMA) used revenue from "tipping fees" to finance the program.  The current contact with the hauler, City Carton of Davenport, is set to expire February 28, 2008.  In order to give the City of East Moline time to consider the feasibility and possible implementation of a curbside recycling program, Staff is recommending extending the current contract with City Carton for six months, to August 31, 2008.  RICWMA and City Carton are agreeable to this extension.      

 

RECOMMENDATION: 

Agree to the Amendment to the Intergovernmental Agreement between the four Cities to extend the County- wide drop-off recycling program for 6-months, Cities of East Moline, Moline, Rock Island, and Milan.       

 

BUDGET IMPACT:  None.

 

Discussion was held as to why glass was not being recycled.  Mr. Willemarck explained that the cost is a factor in that decision and there is not at this time a demand for recyclable glass.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with staff recommendation as presented and direct the City Attorney to draft the appropriate document and pass on to the full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.   

 

 

CURBSIDE RECYCLING  (Mr. Willemarck)

The following information on curbside recycling for council review.

1.       Curbside recycling information

2.      City of Moline's contract for Curbside recycling.

3.      City of Silvis' refuse contract, which includes, garbage, yard waste, bulky item and two-stream curbside recycling.

4.      Article from the New York Times provided by Cheri Bustos.   

 

RECOMMENDATION: 

Instruct staff on the following options:

1.      Seek proposals for mandatory curbside recycling

2.      Seek proposals for voluntary curbside recycling

3.      Seek proposals for both mandatory and voluntary curbside recycling

4.      Keep our current system of refuse services, which includes drop-off recycling.

5.      Peruse other recycling programs such as

A.      Hazardous waste collection event

B.     E-waste collection event (computers, monitors, TVs etc…)

6.       Other

 

BUDGET IMPACT:  None.

 

DISCUSSION: 

A lengthy discussion was held regarding a cost comparison between the City of East Moline, and City of Moline as if we were the same operation and another comparison between the City of Silvis as if we were the same as the City of Silvis operation. Then Council could make a decision as to the impact to East Moline's operation and the cost.  Comparison of a mandatory program as opposed to an all-volunteer program.

 

A motion was made by Alderman Kelley, seconded by Alderman Bustos, to direct staff to come back to the Committee-of-the-Whole within 30 days with cost comparisons on four (4) different scenarios for City Council consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.           

 

UPDATE CODE SECTIONS  (Mr. Motzer) 

The Engineering and Inspection Departments have discussed the addition of the use of PVC piping for underground waste piping.  This would be compatible with three of the other cities and be a cost savings to the contractor as well as the end user.

 

RECOMMENDATION: 

Approve the addition of PVC to the materials for underground piping.  Direct the City Attorney draft a resolution for the code change.  

 

BUDGET IMPACT:  None          

 

 

A motion was made by Alderman Heiland, seconded by Alderman Puentes, to concur with staff recommendation as presented and direct the City Attorney to draft the appropriate document, and pass on to full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.

 

DEMOLITION OF GARAGE – 712 25TH STREET  (Mr. Motzer)

The garage at 712 25th Street is structurally unsound and is a health and safety issue to the public.  This department has made numerous contacts with the owner, but the owner has not made any serious attempt to repair or demolish the structure.

 

RECOMMENDATION: 

Due to the imminent danger to the public, staff asking for Council approval to allow the City Attorney to prepare documents and acquire a court order to demolish.

 

BUDGET IMPACT:  Approximate cost of $1,600.00 to be taken from the Demolition Line Item.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with staff recommendation as presented and direct City Attorney to prepare the appropriate document and pass on to full City Council for consideration.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.  Motion carried.

 

FIRST TIME HOME BUYER PROGRAM  (Mr. Hughes)

The City has been asked by Stern Brothers & Company to participate in the 2008 round of bonds for the 1st Time Home Buyers program.  This program has been highly successful in the past for people who are trying to buy their first home in the City of East Moline.  There is no cost to the City and it does not affect our bonding capacity or our bond rating. 

 

RECOMMENDATION:             

Approve the City of East Moline's participation in the First Time Home Buyers program.

 

BUDGET IMPACT:        

Direct the Director of Finance to hold the required TEFRA Public Hearing on November 13, 2007 at 9:00AM in the City Hall Annex.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve the City of East Moline's, participation in the First Time Home Byers program and direct the Director of Finance to conduct the required TEFRA Public Hearing on November 13, 2007 at 9:00a.m. in the City Hall Annex.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Bustos, and Kelley.

 

ADJOURMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puente's, Bustos, and Kelley.  Motion carried.  8:47p.m.

 Minutes taken and submitted by,

 _________________________________

Arletta D. Holmes, City Clerk

 

 

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