MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
OCTOBER 4, 2004
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.
SURPLUS BREATHING AIR COMPRESSOR AND CASCADE SYSTEM (DeFrance)
The Fire Department has replaced a breathing air compressor and cascade system with funding received from a grant. The department is requesting authorization to sell the older compressor unit by sealed bid with a minimum bid level of $ 2,000. The specifications of the subject compressor unit are: 4,500 PSI, Bauer C3-7 E3
Serial # 85-3915-03
RECOMMENDATION: Approve the sale of the surplus air compressor and cascade system by sealed bid with a minimum bid level of $2,000. The department is also suggesting some of the revenue be placed in departmental projects for use toward the future purchase of a Thermal Imaging Camera, if approved and as determined by the City Administrator.
BUDGET IMPACT: Potential revenue of 2,000 or higher depending on BID
A motion was made by Alderman Kelley, seconded by Alderman Teague, to approve the sale of surplus equipment and direct the City Attorney to draft the necessary papers. Upon roll call all those in attendance voted in favor.
2004 PRELIMINARY TAX LEVY (Verdick)
This is up for the 3rd discussion. Mr. Hughes was out of town due to a death in the family so Mr. Verdick addressed the Committee regarding the tax levy
At the last Committee of the Whole meeting the Mayor directed that the tax levy be reduced by $200,000. This has been done by reducing the levy for Insurance and Tort Judgment. With current budget restraints Mr. Hughes felt it was impossible to reduce any line items that fund services. Pensions were an option. We could change the return on investments or the age of retirement. With just having the actuary here and getting such a good report, that did not seem like a good option. We could reduce the Crossing Guard levy. This would not have been enough to meet the Mayor's goal. The East Moline Elementary School District has been such a big supporter in our Economic Development projects, reducing their levy would have been very unfair. This left Insurance and Tort Judgment. These expenses are an estimate. Who knows when we will be directed by the Courts to settle with anyone? If we do have a bad claim year this will leave a large increase in the 2005 tax levy. Keep in mind we are facing a large increase in the IMRF and Fire Pensions levies next year.
RECOMMENDATION: This is a City Council decision. The reduction will lower this year's tax levy, however the fund balance will continue to decline. This may necessitate a large tax levy for the Insurance and Tort Judgement Fund in future years.
BUDGET IMPACT: This will probably decrease the $554,000 cash balance in the Insurance and Tort Judgment Fund by more than 75% in two years. The amount of time it will take to receive more revenues, if claim exceed $125,000, which they have every year but one, in the last 12 years.
Discussion was held regarding the tax levy. Mr. Verdick informed the council that Mr. Hughes asked that the committee set a tentative tax levy and forward this on to the next council meeting so that a public hearing could be set. This does not set the tax levy permanently, at this point it can still be adjusted.
A motion was made by Alderman Doose, seconded by Alderman Puentes, to set the preliminary tax levy and pass on to full council for further discussion at the October 18, 2004 meeting. Upon voice vote all those present voted in favor.
A motion was made by Alderman Teague, seconded by Alderman Kelley, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Kelley and Teague.
Minutes taken and submitted by,
Kathryn VenHuizen, Deputy City Clerk
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