MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
OCTOBER 3, 2005
Mayor Thodos called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. 8:15p.m.
PARK RULES - WILLEMARCKA properly licensed, but unauthorized, food vendor set up for business at Northeast Park during the East Moline-Silvis Soccer Club Annual Labor Day Soccer Tournament. We believe the Soccer Club should have exclusive rights to sell goods at their Soccer Tournament. We would like to change one word of the language in the current City Ordinance, Chapter 7, City Parks, 8-7-2: Rules and Regulations, No Person or persons shall:
#17: Sell or offer to sell to any person, food, refreshment, or be a vendor of any salable products without the approval by written permit, or (change to and) by contractual agreement with the Park Recreation Board or its authorized agents.
Recommendation: As in bold letters above, change the "or" to "and".
Discussion was held about the type of vendor that was at Northeast Park and the Concessions. Information was given that the concession stands are a fundraiser for these organizations and operate on a small profit margin. Further discussion was held as to how this change would be beneficial.
A Motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the change as requested. Upon Roll Call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley. Against: Heiland, Westbrook. Motion carried 5 – 2.
BUILDING DEMOLITION AT 938-940 15TH AVENUE - KEEHNER
The City has requested proposals to demolish the building located at 938 – 940 15th Avenue formerly known as the Reynosas building. The City received one proposal from Miller Trucking on approximately June 15, 2005 in the amount of $197,000. After receiving this proposal the City met with Miller Trucking & Excavating to determine if the cost could be reduced. The proposed cost was reduced by eliminating several elements of the original proposal including using flowable fill in the basement and eliminating the new masonry wall. The revised cost to demolish the building is $131,750.
Recommendation: The demolition cost of $131,750 is available within the latest Durbin grant.
Discussion was held regarding the funds available for this project and the future use of this area.
A motion was made by Alderman Heiland, seconded by Alderman Kelley, to approve the demolition and accept the bid from Miller Trucking in the amount of $131,750. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried.
FLORENCE ALDRIDGE CENTER UPDATE - KEEHNER
Project Now is interested in using the Florence Aldridge Center building. Steve Verdick began negotiations with them sometime ago and this collaborative effort is continuing today. Project Now has developed plans to revise the interior of the building and has notified the public that bids are being accepted to complete these plans. City Staff is currently finalizing a lease agreement.
This information for update purposes only. Brief discussion was held regarding use of the community center.
JOHNSON CONTROLS - HUGHES
During the past several months Johnson Controls have examined buildings and processes of the City. In their preliminary opinion it is possible that the City could save $350,000 annually, with a cash outlay for 11 years of $225,000. These numbers are only preliminary. It is now time to enter into a contract with Johnson Controls to provide an in-depth analysis of the potential cost savings. Since we are entering into an engineering contract we have to go out for bids. Johnson Controls will propose that they be allowed to complete this analysis at no cost to the City. Where Johnson Controls will make their money is if they do find and substantiate these savings they would be the general contractor. At this point there is no cost or obligation to the City.
Recommendation: Go out for bids for an engineering firm who would provide a cost benefit analysis of City costs and potential savings.
Budget Impact: There is no budget impact at this time
Mr. Hughes stated this would have to go out for bids to satisfy the State Statute and that there were two representatives from Johnson Controls if the Alderman had questions.
A motion was made by Alderman Moreno, seconded by Alderman Heiland, to direct the City Attorney to draft a resolution and authorize the Request for Proposals. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried
NO PARKING - WILLEMARCK
The public mailbox, across the street from the Post Office, (8th Street & 16th Avenue) is on the sidewalk blocking handicap access. In order to provide the correct sidewalk space, we need to move the mailbox, west, down the street about 300 feet, and place it on the sidewalk just east of the Public Library. At that location we can make the sidewalk 3 feet wider. To access the mailbox, a no parking ordinance needs to be passed. We would like "no parking allowed on the south side of 16th Avenue from 125 feet west through 200 feet west of the west curb line of 8th Street on the south side of 16th Avenue.
The Post Office and Public Library has agreed to this recommendation.
Recommendation: Approve request
Budget Impact: Cost of no Parking signs and posts. (less than $100)
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the request and direct the City Attorney to draft a Resolution for No Parking as described above and the public mail boxes to be moved. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried
BABCOCK WATER AND SEWER – HUGHESResidents have shown interest in the installation of water and sewer mains in the Babcock area. They needed a cost. Information was passed out from the Engineering Department outlining cost for water at approx. $5,500 per lot and Sewer at approx. $10,000 per lot without the lateral cost.
Mr. Hughes informed the committee that Alderman Westbrook needs to have a cost to take to his residents in his ward to be able to find out how many are interested in hooking up. Discussion was held that if enough expressed interest that to keep the cost contained the entire area would be mandatory hook up. The City would treat this like a special assessment and give the property owners 10 years to pay back the money.
Leonard Terronez, 3709 6th Avenue, addressed the Committee regarding the need for services in his area.
Recommendation: To approve the offer of the installation of water and sewer at a cost not to exceed once that cost has been determined.
Budget Impact: In the beginning the City would "up-front" the cost of the installation. The residents then would repay the City over a number of years.
A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to authorize offering water at a cost not to exceed $5,500 and Sewer at a cost not to exceed $10,000 not including the lateral lines with the City to finance for the property owners over 10 years, with the hook up being mandatory. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes Motion carried. 8:55p.m.
Minutes taken and submitted by,
Kathryn VenHuizen, Deputy City Clerk
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