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MINUTES OF THE MEETING OF THE

MAYOR AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

OCTOBER 2, 2006

 

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley, and Gary Westbrook.  Absent:  Alderman Meredith.   7:15p.m. 

 

ADDITIONS/CORRECTIONS TO AGENDA

Chief Moreno requested item number 3 (Deerfield Woods Police Officer) be removed from the Agenda.

 

WATER TREATMENT FACILITY IMPROVEMENTS - (Mr. Drake)

City Staff requested this agreement from Veenstra & Kimm, Inc.for engineering services for improvements to the Water Filtration Plant and existing storage tanks.  These improvements will improve the efficiency of the treatment plant, and improve our position to meet new U.S. Enrovinmental Protection Agency (EPA) regulations.  These regulations are currently being mandated to larger water systems and will be required of East Moline within the next three (3) years.  This requested agreement from Veenstra & Kimm is based on review of qualifications from different engineering firms.

 

Cost:    Water Treatment Plant Design                                       $348,700.00

            Water Storage Improvement Design                                          $ 62,000.00

            Water Plant General Service During Construction                      $ 85,000.00

            Water Storage Service During Construction                              $ 15,000.00

            Water Plant Resident Review During Construction                     $173,000.00 Not to exceed

            Water Storage Resident Review During Construction    $ 16,000.00 Not to exceed

                                                                        Total Cost                   $699,700.00

City staff and McClure Engineering have reviewed this agreement.  The changes are comparable with other firms for this type of work.

 

Recommendation:  City staff would recommend that this agreement be passed onto the full City Council for consideration.

 

Budget Impact:  Cost $699,700.  This will be partially paid by the lend - lease agreement and with additional funds coming from the sale of bonds for improvement to the Water and Wastewater systems.

 

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to concur with the recommendation and passed on to the full Council for consideration.  Upon roll call the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

QUAD CITY ENGINEERING TAX ABATEMENT  (Mr. Hughes)

Quad City Engineering is in the final stages of purchasing one of the vacant DISCO buildings in the eastern part of our Industrial Park.  As part of the incentive package to get Quad City Engineering to relocate to East Moline.  City Staff has offered to try to obtain Enterprise Zone tax credits.  This is not automatic, since the original builder received the tax credit.  We approached the United Township High School (UTHS) School District about the tax incentives and they have approved this incentive.  The annual tax abatements are as follows:

 

 

 

Year

Percent Abatement

Net Revenue

Gain                 (Loss)

1st Year

75%

$4,158               ($2,769)

2nd Year

60%

$3,486               ($1,871)

3rd Year

35%

$2058               ($   332)

4th Year

30%

$1817               $     86

5th Year

15%

$  936               $1,149

 

Recommendation:  This is very good use of an incentive to attract a business.  We are increasing the value of a vacant building and bringing jobs to East Moline. City staff recommendation is to approve.

 

Budget Impact:  There is a small budget impact.  The Net Revenue loss in the first three (3) years.  After that the City of East Moline will be gaining revenue.

 

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motioncarried.

 

DEERFIELD WOODS POLICE OFFICER  (Chief Moreno)

ITEM REMOVED FROM THE AGENDA.

 

PURCHASE OF NEW COMPUTER SERVER  (Mr. Boggs)

Currently the City's email server and network "goes down" every night at midnight.  During this time the City's web page and email cannot be accessed.  Additionally, there is no web content filtering on the Internet.  Replacing the server will correct these deficiencies as well as be in place for the implementation of the new financial software.

 

Recommendation:  Approve the funds to purchase a new server.

 

Budget Impact:  $5,000 to $6,000.

 

After discussion was held a motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the tentative purchase of a new server, subject to additional information being forwarded to the City Council, Moines to be taken out of Administrative Fund.  Upon roll callthe following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

REPLACEMENT OF SANITARY SEWER CHECK VALVES  (Mr. Piatt)

The check valves and piping in the service building are in need of an emergency repair.  The check value on number 1 discharge line has a leak from age of the Wastewater Treatment Plant and has been off line for fear of failure.  This is part of the piping gallery that pumps from the primary wet well and is on the plant study (under number 2).  Because of the scope of that item has much more to do; Veenstra & Kimm engineers feel an emergency repair/replacement of a check valve be made to with minor piping alteration.  That would allow the check valve to be incorporated into the improvements later when it can be fully specified.  This would make the pump useable until that time.

 

Recommendation:  That Veenstra & Kimm, Inc. provide services and oversee the temporary repair of this check valve.

 

After a lengthy discussion was held regarding treatment issues, a motion was made by Alderman Moreno, seconded by Alderman Kelley, to pass on to full City Council for consideration and actual cost will be presented.  Upon roll call the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried

 

DESIGN BID SPECIFICATIONS FOR PUMPING EQUIPMENT  (Mr. Piatt)

The item #2 of the Wastewater Plant study needs to proceed.  The other appurtances to pumping equipment in that area are as old as the check valve that has failed.  The equipment design and bid specifications need to be started now so that the work can commence and progress in a timely manner.  Bonding will be in place to let work proceed.

 

Recommendation:  To direct City staff to obtain a cost proposal for the development of bid specifications for these items listed under number 2 of the Wastewater study from Veenstra & Kimm, Inc.

 

Budget Impact:  The cost to be taken from the $300,000 borrowed to perform water, sewer, and drainage projects.

 

After discussion was held a motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the request and pass on to the full City Council for consideration.  Upon roll call the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried. 

 

DRAINAGE RATE STUDY   (Mr. Willemarck)

As has been presented in the past, our Drainage System is in need of maintenance and repair.  With our aging infrastructure, ravine erosion problems and the levee rating from the Corp of Engineers at "Minimally Acceptable", we need to provide funding for much needed projects.  In order to present, to the City Council, a fair and equitable rate structure for our residents, businesses and industries.  Stanley Consultants has been asked to provide a Professional Service Agreement for a Stormwater Rate Study.

 

Recommendation:  Enter into an agreement with Stanley Consultants to perform a Stormwater Rate Study.

 

Budget Impact:  $11,500 from the $300,000 borrowed to perform water, sewer, and drainage projects.

 

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the recommendation to contract with Stanley Consultants to perform a Stormwater Rate Study and Levee protection rates.  Upon roll the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.  7:55p.m.

 

Minutes taken and submitted by,

 

 

____________________________

Arletta D. Holmes, City Clerk

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