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Apr 26, 2014 8:00 AM
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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 10/02/2000


ROLL CALL

Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Gary Kelley, Crotis Teague, Helen Heiland,, Joe Moreno Carol Doose and David Kelley. John Thodos was out of the chamber for the roll call, but returned. There were no Alder people absent.

BRIDGE SURVEY (MAYOR WARD & GARY ANDERSON)

Several months ago the Bi-State Regional Commission coordinated many public meetings with consultants and representatives of local government, as well as, members of Illinois and Iowa Department of Transportation to develop a long range plan for the repair and construction of Mississippi River bridges in the Quad Cities. One of the recommendations was a new bridge between East Moline and Bettendorf. A committee of citizens has been discussing methods to finance the bridge construction, and one idea is to form a Metropolitan Authority that could use sales tax from both states.

A motion was made by Thodos, seconded by Moreno to Approve the $4,000 request for the bridge survey in conjunction with the other 4 major cities in two counties. The $4,000.00 would be paid from the landfill host fee fund. Pass on to the full council for consideration. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 7:42 p.m.

BLOCK GRANT AWARD (CHIEF FREEMAN)

The police department has received a block grant for the year of 2000-2001 in the amount of $13,399.00.

A motion was made by Thodos, seconded by G. Kelley to approve the request to accept the block grant in the amount of $13,399.00, the budget impact would be $1,489.00 ,the matching amount, to come out of the Police Department line item budget, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries.7:43p.m.

UNLAWFUL RIDING ORDINANCE (FREEMAN)

Due to the recent tragedy in Davenport where a child was ejected from the back of a pickup truck and was killed Chief Freeman proposed a policy prohibiting the riding in the back of any pickup trucks.

A motion was made by Thodos, seconded by Heiland to request the City Attorney to draft a ordinance prohibiting the riding in the back of a pickup truck, bring back to the Committee-of-the-Whole for consideration. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries.7:56 p.m.

FIRE AND POLICE RESIDENCY (DeFRANCE/FREEMAN)

On June 7, 2000 the City of East Moline, BOARD OF FIRE & POLICE COMMISSIONERS. Amended Section 1 of Chapter II entitled "Applications" of the Rules and Regulation of the BOARD OF FIRE & Police Commissioners. Specifically, this amendment clarified the process used to determine residency requirements for sworn Fire and Police personnel.

During a recent review of the Rules and Regulations by John C Broiher, council for the Board, several changes were recommended to update the rules and ensure compliance with all superseding statutes.

Residency requirements described in the Rules & Regulations are only valid if adopted by the Council in the form of an ordinance and have thus been removed from the proposed Rules & Regulations of the Board. In effect, the Council has discretionary authority to establish or modify the residency requirements for sworn Fire & Police personnel subject to limitations enacted by state statute or collective bargaining agreements.

CURRENT RESIDENCY REQUIREMENT

Application for examination must be citizens of the United States and/or an alien admitted for permanent residence of lawfully admitted for temporary residence and who produces evidence of intention to become a citizen of the United States. Any person who becomes a member of the Police of Fire Department shall reside within a fifteen mile radius from City Hall, located at 915 16th Avenue, East Moline, Illinois, and in the state of Illinois, within a period of one year from date of his/her appointment, unless the Board approves another place of residence.

PROPOSED RESIDENCY REQUIREMENT FOR POLICE DEPARTMENT

Applications for examination must be citizens of the United States and/or an alien admitted for permanent residence of lawfully admitted for temporary residence and who produces evidence of intention to become a citizen of the United States. Any person who becomes a member of the Police Department shall reside within a fifteen-mile radius from City Hall, located at 915 16th Avenue, East Moline, Illinois, and in the state of Illinois, within a period of 18 months from date of his/her employment, unless the Board approves another place of residence.

PROPOSED RESIDENCY REQUIREMENT FOR FIRE DEPARTMENT

Applications for examination must be citizens of the United States and/or and alien admitted for permanent residence or lawfully admitted for temporary residence and who produces evidence of intention to become a citizen of the United States. Any person who becomes a member of the Fire Department shall reside within a fifteen-mile radius from City Hall, located at 915 16th Avenue, East Moline, Illinois, and in the state of Illinois, within a period of 2 years from date of his/her employment, unless the Board approves another place of residence.

A motion was made by Moreno, seconded by Doose to adopt an ordinance to establish residency requirements as suggested by the Fire & Police Commission. No impact to the budget . There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:07 p.m.

CITY GARAGE LOCATION (WILLEMARCK)

The City Council requested information for discussion pertaining to site selection for the new Maintenance Services Facility. Two locations are proposed. The Grip property is centrally located which would enable Maintenance Services to provide services such as snow plowing, sewer backups, water main breaks, storm damage, and floods in a timely manor. The current City Garage property would be available for development as a TIF. The Grip property is earmarked for development with the desire to provide increment to finance the bond payment. The second site is the Industrial Park and is located in the Northeast part of town. Response time to the South part of town would suffer due to location. There is City owned property available in the Industrial Park that has been idle for many years.

A motion was made by Moreno, seconded by Thodos concur with the recommendation to build the new garage at Grip Site Pass on to the full council for consideration, budget impact available after McClure finishes engineering and design. There was discussion.

A motion was made by Heiland, seconded by D. Kelley to table the request till the first meeting in November. Direct staff to meet with the Railroad Education committee, bring it back to the Committee-of- the -Whole for consideration. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:15 p.m.

METHANE PAINT BIDS (PIATT)

The methane storage tank (sphere) needs to be repainted. The primer is beginning to show through and it is starting to mildew and deterioration is accelerating. Two bids were submitted. George Young & sons, $3,883.00. Bert Lafferty Company $7,530.00. Due to the calendar date if approved by the C.O.W. it is asked that the project be expedited. Asking for final approval.

A motion was made by D. Kelley, seconded by Thodos to approve the request to accept the low bid from George Young & Sons, bid of $3,883.00, money is budgeted in Equipment Repairs from the Waste Water Plant, this years budget. Asking for final approval. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:16 p.m.

CLARIFIER PAINT BIDS (PIATT)

The #2 final clarifier needs to be repainted. There are 6 clarifiers total and they have been programmed over the last few years. There were two bids. George Young & Sons $27,484.00. Bert Lafferty Company $29,973.00. Asking for final approval.

A motion was made by Moreno, seconded by G. Kelley to concur with the request to accept the low bid from George Young & Sons for $27,484.00 . Money is budgeted in Equipment Repairs #0263 from this fiscal year. Asking for final approval. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:19 p.m.

ROOF REPAIRS (PIATT) The roof on the new anaerobic digester building needs to be repaired. Approximately 3000 sq. ft. in size. There are significant areas of damage that leak when it is raining.

This is the roof repair previously discussed with the C.O.W. Two bids came in. The low bidder did not follow the instructions to the bidders, that being: proposals be accompanied by a bank cashiers check, money order, or bid bond of 10%. Also failed in not bidding to the required specifications for the work to be done.

The two bids were Advanced Insulation Tech for $6,750.00, and North Central Insulation for $22,147.00.

The recommendation is to accept the bid from North Central Insulation for $22,147.00.

Due to the calendar date, if approved by the C.O.W. asking for final approval to expedite the project.

A motion was made by D. Kelley, seconded by G. Kelley to approve the request to accept the bid from North Central Insulation for $22,147.00. Money to come from the Equipment Repairs #0263 from the waste water plant. Final approval. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Doose and D. Kelley. Voting no: Thodos and Moreno. The motion carries. 5/2. 8:25 p.m.

THE QUARTER ENGINEERING SERVICES (LAUPER)

Developer for the condos and office building in the Quarter have indicated that, pending financing approval, they would begin construction in November of 2000. They need to have assurance from the city that the roadway and utilities will be completed by May-June of 2001. To do this the City needs to have McClure Engineering prepare the plans and specs for bidding. The engineering cost would not exceed $9,000.00 also, a second engineering plan is needed to ensure compliance with EPA NFR letter to determine the amount of fill needed. McClure will provide this at a cost not to exceed $10,000.

A motion was made by Thodos , seconded by Moreno to Authorize the Director of Engineering Services to enter into an agreement with McClure Engineering to prepare the bid specs at a cost not to exceed $9,000.Money to be loaned from Landfill Host Fees Fund, to be repaid from TIF dollars. Pass on to the full council for consideration. There was discussion. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:30 p.m.

A motion was made by Moreno, seconded by Doose to authorize the Director of Engineering Services to enter into an agreement with McClure Engineering to prepare a site plan at a cost not to exceed $10,000. $9,000. Money to be loaned from Landfill Host Fees Fund, to be repaid from TIF dollars. Pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:31 p.m.

EMPLOYEE REPLACEMENT (FREEMAN)

Officer Ron McMillin has submitted his resignation effective October 21, 2000.

A motion was made by Thodos, seconded by Heiland to concur with the replacement of Officer Ronald McMillin , direct the Fire and Police Commission to hire the next police officer from the current eligibility list, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:33 p.m.

TAX LEVY (HUGHES)

A letter from the Office of the Supervisor of Assessments, Shelly M. Weikert stated the following. The 2000 tentative equalized assessed valuation for the municipality is 219,268,714; this figure includes any township equalization factor(s) but is prior to exemptions. The net valuation (EAV minus exemption and any TIF deduction) is 191,263,849. There may be some additional minor adjustments to the net due to the Freeze. The above figures do not include railroad assessments. The figures are subject to revision by the Board of Review and equalization by the Illinois Department of Revenue. The 1999 final net valuation (not including railroad assessments) was 179,284,753, the 2000 net valuation is 6.6% higher.

The request is for a motion establishing a preliminary tax levy amount. This levy could go up or down. It is not an indication whatsoever of the final tax levy amount. The preliminary levy needs to be set to begin the 30 day waiting period. There was discussion. No action was taken.

At the next City Council meeting, under the Committee-of-the-Whole , Alderman G. Kelley will present the preliminary tax levy amount. 8:47p.m.

ADJOURNMENT

A motion was made by Heiland, seconded by G. Kelley to adjourn. Upon roll call the following Alder People voted in favor: G. Kelley, Teague, Heiland, Thodos, Moreno, Doose and D. Kelley. The motion carries. 8:48 p.m.

Minutes taken and submitted by,
_______________________________

Bobbi-Sue Huntoon, City Clerk

 

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