MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS
SEPTEMBER 18, 2006
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. 7:40p.m.
IPCS LEASE AGREEMENT - (Mr. Drake)
IPCS has requested to lease space on the water tower at Wiman Park. The Lease was reviewed. They will attaché nine (9) antennae and cables to the tower and require 15' x 20' ground space for their equipment. This agreement will be renewable every five years (20 year maximum) and require a rent payment of $1,800 per month. The rent will increase 10% with every renewal.
Recommendation: It is recommended that the City Attorney be requested to draft a resolution or ordinance to enter into the lease agreement.
Budget Impact: Revenue increase of $21,600 per year.
After discussion was held, a motion was made by Alderman Heiland, seconded by Alderman Kelley, to concur with the recommendation as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.
TRISSEL, GRAHAM, & TOOLE, INC. (Mr. Hughes)
The City is self insured for all of our needs from Health Insurance to Worker's Compensation and Public Liability. In our health insurance fund we have stop loss coverage to protect the City from large health insurance claims. On the workmen's compensation and public liability part we do not have this type of protection. City Staff has investigated complete insurance coverage and found that the City can have complete coverage, which is the only option, through the Illinois Municipal League for a premium between $430,974 and $666,351 depending on our claims.
With our good history of claims this seems to be excessive.
We have contacted Trissel, Graham, & Toole for a policy we can pick and choose deductibles and coverage. Attached is a summary of their proposed coverage. The fee would be $154,469 annually. The deductible is substantial, for Public Liability the deductible is $250,000; Worker's Compensation, $400,000, and $500,000 for Police and Fire; and Auto Liability is $250,000. These are very large deductibles, but also the premium is only $151,619 additional compared to almost %500,000 or more. In recent years the City would have received little or no benefit from having the additional insurance, but at least we knew the citizens of East Moline were covered for the catastrophic claim. It would cost the City residents approximately six (.06) cents to provide this coverage. On the average $100,000 home that is a yearly cost of $18.60.
Recommendation: It is recommended that the City should have a catastrophic Workmen's Compensation coverage, or at least levy the $150,000 and put it away for catastrophic claims.
Budget Impact: Unbudgeted cost.
Mr. Trissell gave a 20-minute presentation to the City Council on the various types of Insurance coverage that the City currently have (Public Liability, Worker's Compensation, and Auto Liability Insurance), also provided information regarding cost of premiums and deductibles.
A lengthy discussion was held on the possibility of an insurance policy that would cover The City of East Moline, and the City of Moline under one policy with a much lower deductible at a reasonable premium cost.
No action required, information only.
HANDICAPPED PARKING – 1339 19th STREET (Chief Moreno)
Pauline Medina, who resides at 1339 19th Street, has a medical condition for which her physician has submitted a written request that a designated handicapped parking space be placed in front of her residence.
Recommendation: To designate a parking space to be Handicap Parking only in front of 1339 19th Street and to post a sign and paint the curb blue to indicate a handicap zone.
Budget Impact: Cost of sign and paint.
Discussion was held with regard to any handicapped individual being allowed to park in the space that will be located at the above address, and if the resident has been informed of this. Chief Moreno stated that they been informed.
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to concur with the recommendation as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.
BI-STATE REVOLVING LOAN PROGRAM PARTICIPATION (Mr. Keehner)
The City of East Moline operates its own revolving loan fund for business development and expansion. This fund is assisting and has assisted many businesses in the past to start up, grow and expand. The fund has six (6) active loans being repaid monthly; these payments are not enough to process a business loan of any significant amount to assist a business.
Presently, the Economic Development Commission has one loan application proceeding through the process and another is soon to be received, if funded these tow (2) applications will almost deplete our available funding, except for monthly return on loans. Having a pool of revolving loan funds to use as an incentive is very important.
City staff requests City Council approval to remove $37,500 from fund 70 (after proceeds from the sale of public real estate in the East Moline Industrial Park relating to the Curry development are received) and provide these funds to the Bi-State Regional Commission in return for participation within their Revolving Loan Fund pool of funds for economic development loaned up to $100,000.
Recommendation: Direct City Staff to provide $37,500 to Bi-State in return for participation in their Revolving Loan Fund Program.
Budget Impact: Removal of $37,500 from Fund 70 after receipt of funds from the sale of public real estate in the East Moline Industrial Park.
Donna Moritz, Administrative Service Director from Bi-State Regional Commission addressed the City Council explaining how the program would be beneficial for the City of East Moline. Ms. Moritz answered questions and addressed concerns that were expressed.
A lengthy discussion was held on the pros and cons of not using the funds from the sale of property in the Industrial Park for the purpose of participation in Bi-State Regional Loan Fund Pool for Economic Development Loans up to $100,000. The monies should be used for the benefit of all residents. It was also stated that there is a house near a school that needs to be demolished as it is deemed dangerous by the residents.
A motion was made by Alderman Moreno, seconded by Alderman Puentes, to concur with the recommendation as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley. Opposed: Alderman Westbrook, and Heiland. Motion carried. 5-2.
CHEMIST / PRETREATMENT REPLACEMENT (Mr. Piatt)
The full time Chemist/Pretreatment position has been vacant for more than two (2) years. The City attempted to fill this position on a part-time basis, however the attempt failed. The Chemist/Pretreatment position is a vital position, one that the city can no longer go without replacing. Duties for this position vary and include, among other things: plant process control, equipment and process start up, supervised lab and other personnel, sample collection testing oversight, safety training and safety equipment calibration. Reporting requirements include both Environmental Protection Agencies, landfill monitoring and reporting, permit writing and renewals for both the City and Industry, and industrial compliance oversight.
This full time position is budgeted in this current fiscal year's budget. City staff desires City Council approval to fill this vacant position.
Recommendation: Direct Human Resources to advertise for a full time Chemist/Pretreatment position.
Budget Impact: Money is budgeted for a full time position.
A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with the recommendation as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Doose, Meredith, and Kelley. Motion carried. 8:51p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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