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 MINUTES OF THE MEETING OF THE MAYOR

AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

SEPTEMBER 17, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent:  Luis Moreno.  7:12p.m.

 

ADDITIONS/CORRECTIONS TO AGENDA

Chief Moreno requested that item number four be removed from the Committee-of-the-Whole agenda until additional information is available. 

 

FIRE DEPARTMENT PROTECTIVE EQUIPMENT / TURNOUT (Chief DeFrance)

The East Moline Fire Department has received bids for purchasing twenty-six (26) sets of new protective equipment to be paid for with a federal "Assistance To Firefighters" grant on a 90/10 cost share. The request for bids was previously authorized by the City Council.   A bid opening was held on September 4, 2007 and the following bids were received:

 

1.      MES Global                                        $ 41, 626.00

2.   Alexis Fire Equipment                          $ 39, 000.00

3.   Securitex                                             $ 38, 762.10  

4.   5 Alarm Company                                $ 34, 300.00

 

RECOMMENDATION:  MES Global is the only manufacturer who meets all bid specifications as determined by the fire departments turnout gear committee.  It is staff recommendation to concur with the committee's request to purchase twenty –six (26) sets of turnout gear from MES Global at the price of  $41, 626.00.

 

BUDGET IMPACT:  $35,100.00 from the Federal Grant Fund Line Item (Pass-thru) 84% $6,526.00 from the Fire Department Safety Gear Line Item.  16%

 

DISCUSSION: 

Lt. Curtis Frerichs, Committee Chairperson explained the Protective Equipment Turnout bid specifications.  A lengthy discussion was held with regard to the selection of the highest bidder rather than the lowest bidder.  Lt. Frerichs stated the reasons for accepting MES Global is as follows:

 

·        Fitting of personnel to proper measurements, each firefighter will be able to try on multiple sizes to insure the proper fit they need before the gear is produced.  Any customization or tailoring of the gear to specific firefighters will be noted with easier measurements.

·        Location of Drag Rescue Device is a NFPA required strap built into the turnout coat.  This device is used in emergency rescue of a downed firefighter.  The location of the strap is more favorable in the Globe turnout gear than that of Securitex.

·        Interviewing other Fire Departments personnel that currently wear Globe Firefighter turnout gear. The Firefighters in Rock Island currently wear the Globe G-Extreme turnout gear that we are recommending.

·        The gear is very comfortable and makes the Firefighter's job much easier when crawling and working with firefighter equipment.

·        Globe met the specifications with no exceptions

·        Globe is manufactured in the United States of America.

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to concur with the

 

 

recommendation to award the bid to Municipal Emergency Services (MES) for the Globe turnout gear in the amount of $41,626.00.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

NEW POLICE HIRES  (Chief Moreno)

The Police Department has had two vacancies since the spring.  In order to keep within this year's budget the replacement of these officers was delayed. Additionally, Captain Richard DeLaere has submitted a letter with his intent to retire effective November 9, 2007.  Chief Moreno is requesting to hire three officers effective January 4, 2008 and send all three to attend the January 7, 2008 Police Training Institute (PTL) class in which we have three reservations.   

 

RECOMMENDATION:  To approve the hire of the three officers.  

 

BUDGET IMPACT:  None.

These hires were projected and approved in this fiscal year's budget.  The PTI training is reimbursable through the Illinois Law Enforcement Training and Standards Board.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

SALE OF VEHICLE  (Chief Moreno)

The 1998 Ford Expedition VIN#1FMPU18L2WLB03690 was requested and approved on July 16, 2007 for sale on Ebay.  The vehicle has twice been placed on Ebay and sold for $7000 each time.  However, in both instances the buyer has not produced the money.  At this time Chief Moreno is requesting to dispose of the vehicle through another means.   

 

RECOMMENDATION:  Allow the disposal of the vehicle by either sale through sealed bid, auction or in the form of trade.   

 

BUDGET IMPACT: If soldthe proceeds will be deposited into the Drug Seizure account. If traded the value would be applied toward this year's purchase of squad cars.  The two Crown Victoria's we have ordered are expected for delivery from the factory to Reynolds's Ford in Mid October.   

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

RESTRICTING TRUCK TRAFFIC ON 27TH STREET  (Chief Moreno) 

ITEM REMOVED FROM AGENDA AT THE REQUEST OF CHIEF MORENO. 

  

REVIEW & AMENDMENT OF "GENERAL PENALTY"  (Alderman Westbrook)

Alderman Westbrook thanked City Planner, Richard Van Raes and City Attorney William Phares for assisting him with this item. 

The General Penalty section of the City Code (Title 1, Chapter 4), which calls for fines for violation of the City Code, appears not to have been revised since 1974.  The minimum fine is currently ten dollars, with a maximum of five hundred dollars.  While it is not the intent of the City to financially over burden code violators, some violators may not take the low fines seriously.  An increase in the amount of the fines may focus more attention on correction of code violations.  

 

RECOMMENDATION:     

Increase the minimum fine from ten dollars to fifty dollars and the maximum fine from five hundred dollars to seven hundred fifty dollars, which is the statutory maximum.  In addition, language to the effect of "Each day which such a violation occurs and continues shall constitute a separate violation" should be added to the section.

 

In addition, the following statutory language should be added, which gives the court the authority to require public service work be a part of or the entire penalty for the ordinance violation:  "A penalty imposed for violation of an ordinance may include, or consist of, a requirement that the defendant perform some reasonable public service work such as but not limited to the picking up of litter in public parks or along public highways or the maintenance of public facilities."

 

BUDGET IMPACT: Possible increase in revenue from fines.  However, correction and remediation of violations should remain the main focus of code enforcement.

 

DISCUSSION: 

Alderman Bustos question how the process would work and the involvement of the court.  Attorney Phares explained that this would be an amendment to the City Code Book and then the Code Book would be used as a measure of penalty for both the cases that arose through the Circuit Court System or, in the alternative to the Administrative Court so it could be used in both court settings.

 

A motion was made by Alderman Kelley, seconded by Alderman Cervantes, to concur with the recommendation and direct the City Attorney to prepare the appropriate document and pass on to City Council for consideration.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.

 

RENTAL PROPERTY OWNER REGISTRATION  (Mr. Motzer)

Staff has been discussing a registration program that would require property owners to register all of their rental property within the City of East Moline.  This registration program is a joint effort with the Inspections Department, the Fire Department and the Police Department.  This program would help to develop contact information and ensure code compliance by owners of rental property in East Moline.  The absence of this information has caused difficulty in the past for city staff when issues arise with tenant and/or property. 

 

This program has been presented to the Special Service Area (SSA) Committee and they fully support the registration program and feel it would help the downtown area as well as the entire City.

 

This enforcement of the registration program will work hand in hand with the administrative court process that has already been approved by council. 

 

    RECOMMENDATION:  

This item is for information only in order to get guidance from the Council on the direction staff should proceed in developing this registration program.  If directed to proceed, then a program and or policy will be fully developed and presented to the committee for consideration.

 

BUDGET IMPACT: 

At this time it is being considered that there would be no fees involved for the property owner for registering their property.  However, fines would be administered for non-compliance. 

 

DISCUSSION:

A lengthy discussion was held with regards how to address and ensure that City staff is aware of who is operating a business in the City of East Moline. 

 

  • In many cases there are commercial properties in a space rented by unknown individuals.
  • This program would include all rentals, single-family residences, duplexes, and triplexes.
  • In the downtown area it would especially helpful to the Fire Department regarding fire protection of the buildings being in close proximity.
  • Other issues include who would be responsible for code enforcement, how much manpower would be required, and will this improve operations.

 

Additional Discussion:

Tony Banaszek addressed the City Council at the Mayor's request regarding this issue.  Mr. Banaszek, Chairman of the Special Service Area (SSA) Committee, stated they have been focusing on the downtown area for the past 2 ½ years and they have buildings in the downtown area with no businesses in them, but have absentee ownership.   These businesses have a vacant storefront and are used for storage creating an unsightly downtown.  The first two years the SSA Committee tried to clean up the downtown focusing on facades and things of that nature. This year the committee decided to go one step further with a five (5) point long-term plan for the downtown.  Mr. Banaszek thought that if they focused on the downtown businesses first, it might not take the manpower to expand the program.  The committee was very much impressed in what the City wants to do, the SSA Committee is in full support of this program.  It will make our jobs easier, as far as spending taxpayer dollars to make the downtown much better.  It has taken a long time for the downtown to get to the point that it was. I think it is a lot better at this point than it was two years ago.   In the near future the SSA Committee would like to make a full report to the City Council on its progress.

 

 

The consensus of the City Council is for the Inspections Department to continue to investigate

 

 

and obtain additional information, and report back to the City Council with its findings.

 

 

 

 

 

 

 

ADJOURMENT

A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  7:59p.m.

 

 

Minutes taken and submitted by,

 _________________________________

Arletta D. Holmes, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

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