MINUTES OF THE MEETING OF THE MAYOR
AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS
SEPTEMBER 15, 2008
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. 7:26 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
Chief Moreno corrected item number 2 on this agenda, it should read "No Parking- Kennedy Drive at 15th Avenue and not 4th Street at 15th Avenue."
PICK-UP TRUCK BIDS (Mr. Drake)
Bids were received on September 8, 2008 to replace a 1997 F-250, 4x4 pick-up truck with snow plow, at the Water Filtration Plant. The bids are:
Bid Price Trade – In Total Bid Price
Lindquist Ford $26,552.00 ($4,000.00) $22,552.00
Reynolds Ford $26,316.04 ($3,750.00) $22,566.04
River City Ford $28,529.00 ($2,000.00) $26,529.00
Lujack's $33,851.60 ($3,675.00) $30,176.60
Lindquist Ford is the low bid. However after review of the specifications bids by each dealer, the vehicles bid by Reynolds Ford and River City Ford are the closest to the specifications
requested. Therefore, based on this information, staff would recommend that Reynolds Ford be awarded the bid.
$30,000 has been budgeted for this item in the Water Filtration Plant's Motor Pool Purchase line item.
Alderman Heiland asked what was the specification that was requested. Mr. Drake stated he had requested that the front seat be cloth. Lindquist bid was on a vinyl seat.
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to concur with staff recommendation as presented and award the contract bid to Reynolds Ford in the amount of $22,566.04. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
NO PARKING- KENNEDY DRIVE AT 15TH AVENUE (Chief Moreno)
It has been requested that the area on Kennedy Drive between 15th Avenue and the alley north of 15th Avenue be assessed. The issue is that the street is very narrow and there are bushes on both sides. Cars parking there cause drivers to be in the middle of the road when trying to stop at the stop sign. This is a potentially dangerous area.
Restrict parking on both sides of Kennedy Drive between 15th Avenue and the alley north of 15th Avenue.
Cost of signs
A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with staff recommendation as presented, direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
ANTI-SCAVENGING ORDINANCE (City Attorney Phares)
Director of Maintenance Services, Bruce Willemarck, has requested that the City consider the adoption of an anti-scavenging Ordinance. This Ordinance would be adopted in conjunction with the East Moline Voluntary Recycling Program. Other municipalities have adopted the program. In anticipation of the possible adoption of the program we ask that the City Council consider the adoption of this Ordinance.
Adopt an anti-scavenging Ordinance in conjunction with the East Moline Voluntary Recycling Program.
Discussion was held regarding when results of the survey would they be available to the City Council. The Mayor reported that as of September 15, 2008, we have 298 residents who have signed up for Voluntary Recycling. An additional 102 residents are needed in order to meet the requirement of 400 residents in order to start the program.
A motion was made by Alderman Moreno, seconded by Alderman Heiland, to concur with the recommendation as presented and forward to the City Council for their review. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
CDAP GRANT ADMINISTRATION CONTRACT (Mr. Krammler)
Governor Blagojevich has announced that the City of East Moline has been awarded a Community Development Assistance Program (CDAP) grant in the amount of $350,000 for the installation of sanitary sewer to a portion of the Babcock-Meersman subdivision.
Sanitary sewer service has been needed in this area for some time and will truly provide long-term benefit to the residents in the project area. As the administration of a CDAP grant is complex and time-consuming, and as Bi-State Regional Commission has experience in this regard, the grant application included a portion of the grant proceeds to be utilized for grant administration. Cash flow from the grant account is depended upon the detailed CDAP administration process. Staff from the Finance Department, as well as the City Administrator recommends utilizing Bi-State for this service.
Award contract for the Babcock Sewer CDAP grant administration to Bi-State Regional Commission.
$19,250 to be paid directly out of the CDAP grant proceeds (no municipal funds).
Discussion was held regarding when the City would be receiving the grant funding, The City Council was informed that the funding has been approved by the Environmental Protection Agency (EPA). The Engineering Department had completed their portion of the application in January, 2008. The residents of the Babcock-Meersman area have been meeting with their Alderman. This is the last component of the grant process.
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to concur with the recommendation and direct the City Attorney to draft a resolution to approve the contract. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried. 7:37p.m.
Minutes taken and submitted by,
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