MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
SEPTEMBER 7, 2004
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Alderman Puentes was absent due to his work schedule.
BI-STATE AUCTION (Willemarck)
We have two (2) very old vehicles that we would like to place into the Bi-State Auction on September 25, 2004. These two (2) vehicles are old police vehicles that were not traded-in when new police cars were purchased. In order to try to save money, old police vehicles that are in good enough shape to be drivable are placed back into the fleet for the Inspectors, and Administrators to drive. We recently received three old squad cars to replace the ones going into the auction.
RECOMMENDATION: Place the two (2) vehicles into the September 25, 2004 Auction at the Rock Island Fairgrounds. Vehicles are listed below:
1993 Ford Crown Victoria with 135,000 miles, VIN #2FACP71W6PX196354
1993 Dodge Van with 119,000 miles, VIN #1B76H14R5PX715864
BUDGET IMPACT: No cost, but may receive revenue from the auction.
A motion was made by Alderman Heiland, seconded by Alderman Moreno, to put the two vehicles in the Bi State Auction on Sept. 25, 2004. Upon voice vote all those in attendance voted in favor.
PHASE II AGREEMENT (Keehner)
The former Maintenance Services facility is now vacant and the City has received several requests to develop this site. To ensure the site is marketable a Phase I Environmental Site Assessment (above ground) has been completed. A Phase II Environmental Site Assessment (below ground) is now needed to determine if the site has been impacted by prior activities conducted upon this site. City staff has contacted several engineering firms and requested plans and quotes to conduct the Phase II Environmental Site Assessment. Firms contacted include Aspec Environmental Testing, Inc., Graves Environmental, Inc., and Clear Consulting Services, Inc. Clear Consulting provided a quote of $8,900.00 to perform a Phase II assessment upon the site. City Staff requests authorization to enter into an agreement with Clearing Consulting Services to perform a Phase II Environmental Assessment upon the former Maintenance Services facility site.
RECOMMENDATION: Authorize City Staff to enter into an agreement with Clear Consulting Services, Inc. to perform Phase II assessment at a cost not to exceed $8,900.00.
BUDGET IMPACT: Mr. Keehner informed the Committee that it was first thought that this could be funded through a Pilot Grant, however this is not going to be possible. Mr. Keehner asked the Committee to still proceed with this contingent upon finding a different source for funding.
A motion was made by Alderman Meredith, seconded by Alderman Moreno, to approve the Phase II assessment at a cost not to exceed $8,900 with Clear Consulting, contingent upon funding. Upon voice vote all those in attendance voted in favor.
INSPECTION IGA (Keehner)
The City has received a request from the Village of Carbon Cliff to provide a proposal to perform building, HVAC, plumbing, electrical, and fire inspections as a result of issuing a permit. The City provided a proposal and the Village of Carbon Cliff accepted this proposal. The proposal is beneficial to both the City and Carbon Cliff, respectively.
RECOMMENDATION: Approved the Intergovernmental Agreement and authorize City Staff to proceed with implementation of the proposal.
BUDGET IMPACT: A revenue increase for the City of East Moline.
Discussion was held regarding the different aspects of this agreement.
A motion was made by Alderman Heiland, seconded by Alderman Moreno, to direct Staff to proceed with this agreement. Upon voice vote all those in attendance voted in favor.
2004 PRELIMINARY TAX LEVY (Hughes)
Jim Hughes presented the Committee information on the upcoming tax levy
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Meeting adjourned.
Kathryn VenHuizen, Deputy Clerk
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