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MINUTES OF THE MEETING OF THE MAYOR

AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

SEPTEMBER 4, 2007

  

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  7:43p.m.

 

ADDITIONS/CORRECTIONS TO AGENDA

Item number two was removed from the agenda and covered under the regular City Council Committee-of-the-Whole.

 

NO PARKING 24TH AVENUE  (Chief Moreno)

Alderman Bustos requested the Police Department survey the potential traffic hazards on 24th Avenue from 8th Street to 10th Street the main route to Short Hills Country Club due to parking being allowed on both sides of the street.  The area traffic flow was surveyed as well as the residents along 24th Avenue.  All residents have agreed there was a potential hazard and most believed that restricting parking in some manner would resolve the hazard.

 

RECOMMENDATION:  

To make the north side of 24th Avenue, from 8th to 10th Street and from 230 feet to 585 feet east of 8th Street, on the South Side roadway NO PARKING zone.

 

BUDGET IMPACT:

Cost of signs

 

Discussion:  Alderman Bustos informed the City Council residents expressed their concerns about not being able to see traffic coming in each direction.  Alderman Bustos did go door-to-door speaking with each resident and they were in agreement that a no parking sign would be beneficial.

 

A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to concur with the recommendation as presented and pass on to City Council for consideration.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

GIFT OF RETIRED K-9 OFFICER   (Attorney Phares / Chief Moreno) 

Item covered under the Committee-of-the-Whole on the Regular City Council Agenda.

  

CITY PURCHASING POLICY  (Mr. Willemarck)

All Elected Officials received the City of East Moline's Purchasing Policy and information on other Cities policies.  The Committee-of-the-Whole agenda item is written to allow discussion as to whether the City Council wishes to change our current Purchasing Policy, particularly to give some preference to East Moline businesses.

 

RECOMMENDATION:     BUDGET IMPACT: 

Open for discussion.               Not at this time. 

 

Discussion: 

Alderman Bustos asked how was the policy working in Davenport?  Mr. Willemarck explained Davenport's process and feels the 1% discount does not make a difference in the bidding process.  Comments included keeping the bids competitive, but not complicating the process.

 

Alderman Heiland emphasized knowing the background of the bidders.

 

Alderman Puentes commented that he did not sees any reason to change the current policy, unless it is a question of fairness or competitiveness.

 

Alderman Heiland commented and then asked Alderman Bustos is it a question of why we do not purchase everything from businesses located in East Moline and is it service over money.  Alderman Heiland is satisfied with the current policy.  After much discussion, the consensus for now, to leave the policy in its current form.

 

No action was taken as this item was for discussion only.

 

STORM WATER CONTROL ORDINANCE  (Mr. Kammler)

The City of East Moline is required to comply with Federal and State Illinois Environmental Protection Agency (IEPA) regular regarding the control of pollutants in storm water.  In March of 2003, the City of East Moline submitted the required National Pollutant Discharge Elimination System (NPDES) Phase 2 permit application as required for a Municipal Separate Storm Sewer System (MS4).  This permit application, which was subsequently approved by the IEPA, requires the City to progressively implement a variety of Best Management Practices (BMP's) to more strictly regulate storm water pollution.  To meet the requirements of our NPDES Phase 2 permit, we are required to provide more strict regulation of illicit discharges, construction site runoff, and other means of storm water pollution.  The East Moline Storm Water Control Ordinance is designed to provide this required regulation.  This Ordinance is based on the Unified Storm Water & Erosion Control Ordinance compiled by Bi-State Regional Commission, as well as subsequent Ordinances enacted by Rock Island and City of Moline.     

 

RECOMMENDATION:     

Enact the City of East Moline Storm Water Control Ordinance (SWCO) according to the following schedule:

 

·        September 4, 2007  Committee-of-the-Whole Meeting vote on preliminary approval of SWCO.

·        September 5, 2007  Engineering staff mail informational letter to local contractors, developers, consultants, ECT. and solicit comments regarding proposed ordinance.  The SWCO will also be posted on the web site for public review and comment.

·        October 1, 2007  Director of Engineering and City Attorney report to the Council any recommended changes to the proposed SWCO and provide final SWCO document.  Council vote on final approval and implementation of SWCO.

 

BUDGET IMPACT:             

1.      Estimate 5-15 hours per week of staff time in Engineering Department to coordinate inspections and regulatory matters.

2.      Additional revenue collection from permit fees. (Minimal).

Mr. Kammler stated that a list has been compiled of approximately 300 to 400 contractors, consultants, and businesses to receive an informational letter regarding the proposed ordinance.

 

Mayor Thodos noted that the following Cities have already adopted a Storm Water Control Ordinance Carbon Cliff, City of Moline, City Rock Island, and Rock Island County.

 

Discussion: 

A lengthy discussion was held regarding permit requirements.  For Class 1 grading and drainage permits (Any construction that will include the addition of an impervious surface area such as Streets, roof, patio, or parking area or any combination thereof greater than or equal to 1,000 s.f. and less than one acre).  Any land disturbing activity that will affect an area greater than or equal to 10,000 s.f. and less than one acre.  Class 2 grading and drainage permits any construction that will include the addition of an impervious surface area (such as streets, roof, patio, or parking area or any combination thereof) greater than one acre. Any land disturbing activity such as (clearing, grading, stripping, excavation, fill or any combination thereof) that will affect an area greater than one acre.   Inspections and permit fees will be required for the implementation of the ordinance.  Additional discussion was held on the cost of staff time and the hiring of an additional employee for the Engineering Department, Also discussed was the "grand fathering" of existing businesses and the effect this would have on them.  The higher cost to developers and development projects was also considered.

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the recommendation as presented and pass on to Council for consideration.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

ADJOURMENT

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  8:18p.m.

 

Minutes taken and submitted by,

 _________________________________

Arletta D. Holmes, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

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