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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 09/04/2001


ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll the following Aldermen were presented: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague.

Water Plant Budget (Steve Verdick)

City staff members and AFSCME representatives have had numerous discussions concerning the budget. Recommended options are as follows: A) Decreasing expenditures by implementing one (1) person shifts, starting effective September 1, 2001 for the vacant swing shift position followed by second and third shifts in the future as vacancies occur and if the budget demands. B) Increase water rates by 7.98% to produce new water revenue of $178,000 per year. C) A combination of options 1 & 2 eliminate less than 3 positions and raise rates by less than 7.98%. Joint Recommendations: Permanently eliminate the current swing shift maintenance technician vacancy. Second and third shift positions for maintenance technicians should be retained and classified as maintenance assistants on 1st shift to help with maintenance as well as assist as a fill- in for operators. Implement one (1) person shifts effective September of 2001. Post job bids in September for two (2) Maintenance Assistants positions to star the process for the one (1)-person shifts. Implement an on call system in September, continue to cross train Wastewater Plant employees, continue to make safety improvements in the Water Plant. Increase water rates by 5.32% the average cost would be about $2.18 for residential customers per quarter ($8.72 per year). Budget Impact changes will offset the estimated loss of $178,000 in water revenues. Union representatives Mark Allmendinger, and Chris Larrison indicated the need for monitoring and monthly updates. After ten minutes of comments, questions, and discussion.

A motion was made by Alderman Thodos, seconded Alderman Teague to accept the joint recommendations as presented. Upon roll call the following voted in favor: Teague, Thodos, Moreno, Doose, and Kelley. Voting against: Heiland, and Meredith. Motion carried. 5-2

Replacement Patrolman (Captain Dowell)

A probationary officer with the police department has elected to take employment with another agency.

We are in need of a replacement officer.

A motion was made by Alderman Thodos, seconded by Alderman Moreno to approve the request as presented to become effective immediately. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

John Deere Employee Race Request (Jim Hughes)

John Deere Harvester Works 5K Race Committee is requesting permission to conduct a foot race for John Deere Employees and their families on 12th Avenue, October 7, 2001 from 7:45a.m. Until 10:00a.m.

Recommend request be approved subject to insurance requirements. Alderman Meredith suggested we, also give them the option of using Beacon Harbor wish may be more beneficial for this event.

A motion was made by Alderman Heiland, seconded by Alderman Meredith to approve the request, and

Authorization to use Beacon Harbor if need be. Upon voice vote all present voted in favor. Motion carried.

Terracon Brownfield Engineering Services/USEPA Supplemental Assistance Brownfield Grant (Joseph Duffy)

In January 2001 the City of East Moline made application for brownfield supplemental funding to the USEPA for a Phase I and Phase II evaluation of the remaining two (2) lots of the six (6) -lot subdivisions in the Quarter. The City was successful in its grant request and was awarded $150,000.00. Staff determined that Terracon should be the brown field-engineering firm to complete the brown field assessment of the site in part due to their experience in the review of brownfields and also because of their initial assessment of lots 3,4, and 5 in the Quarter. Recommendation: To enter into a service agreement with Terracon, to continue their involvement in the Quarter review and perform the brownfield evaluation of the remaining lots (2 & 6).

A motion was made by Alderman Thodos, seconded by Alderman Kelley to approve the request as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

Hereford Park Shelter Bids (Bruce Willemarck)

Maintenance Services received four (4) competitive bids to replace the Hereford Park Shelter that was destroyed by a windstorm last spring. Listed below are the results to build a 24-foot x 40-foot shelter.
Construction Group $11,975.00 plus contingencies of $600.00 = $12,575.00
DISCO $14,979.00 " " " " = $15,579.00
Irvine Construction $17,970.00 " " " " = $18,570.00
Greenleaf Construction $19,450.00 " " " " = $20,050.00
Recommendation: Accept the low bid from Construction Group. Funds to come from the Insurance Reserve, Damage to City Property 166.0432.0000.00

A motion was made by Alderman Heiland, seconded by Alderman Teague to accept the low bid of $11,975.00 plus $600.00 contingencies = $12,575.00, and pass on to full council. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.

6-3-5 Burning of Leaves and Refuse (Chief DeFrance)

Chief DeFrance, There has been some discussion of the overall effectiveness of the current Police Regulation 6-3-5 of the city code. There is some indication that allowing the burning of leaves on a more frequent basis may reduce the concentration of smoke in a given area by decreasing the number of residents burning simultaneously. The current regulation does not consider weather conditions that could make burning more hazardous thus creating more smoke. Three (3) options to consider:1) Eliminate all open burning. 2) Allow burning Monday-Saturday unless restricted by the fire department to existing or forecasted weather conditions. 3) Status Quo – No changes.

Budget Impact: Option 2, would require a dedicated phone line for residents to call prior to burning leaves or refuse. A current line could be converted at no cost. After ten minutes of questions and comments, Ms. Lucinda Cavazos states the biggest problem is some residents not having fires out by 5:00p.m. It would cut down on a lot of the smoke if that were enforced.

A motion was made by Alderman Heiland, seconded by Alderman Thodos to approve option 2, and amend item line (J) in the Leaf Burning Ordinance 6-3-5 to limit fires to 3 feet in diameter by 2 feet in height. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Meredith, and Kelley. Voting against: Doose, and Moreno. Motion carried 5-2

UTHS Building Trades Request (Butch Motzer)

Ordinance 98-47, No building permit fees shall be waives for any person, business, corporation, municipality, charitable or religious organizations, or any other entity, without specific vote of the City Council, by resolution or ordinance, except that no building permit fee shall be assessed against a public school district, as a public school district is not subject to City inspection and code compliance, and with the further exception of those buildings permit fees as exempted under the Enterprise Zone Ordinance I.

The Building Trades is building a house (not on school property) however; because of the educational aspects the City Staff is recommending the waiver of the $905.35 permit fee.

A motion was made by Alderman Thodos, seconded by Alderman Kelley to approve the waiver of $905.00 in permit fees as presented. Upon voice vote all present voted in favor. Motion carried.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried. 8:20p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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