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City Council Meeting

 MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 09/02/2003

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley and Crotis Teague. Absent: Alderman Rick Meredith (Illness). 7:12p.m.

Minimum Water Usage (Jim Hughes)

Mr. Hughes was directed by The City Council to form a Committee to look at the minimum water usage on the water and sewer bills. Aldermen Heiland and Puentes, with Henry Plude III, Leath Drake and Rich Keehner served on the committee. Alderman Doose did attend one meeting when only one other Alderman was in attendance. The committee has met and is in consensus that further study should be completed. At this time we have billed only ½ of the City. We need to do further study when the other ½ of the City is billed on August 31, 2003. We will be able to have a report and recommendation on September 14, 2003.

Recommendation: None at this time. Budget Impact: It is the Committee attempt not to make any changes that would affect total revenues. No action required at this time.

Property Maintenance (Mayor Moreno)

During the past few weeks Mayor Moreno has received numerous complaints from residents asking the City to do something about neighbors who have trash, weeds, junk cars, ect. on their property and make no effort to clean it up.

Some attention needs to be drawn to the fact that residents must maintain their properties and respect their neighbors. Fair notice should be given to all that we will be cracking down on these violations. Our staff is busy enough but we need to take a pro-active approach to address this citywide as well as responding to complaints. If we do this, the elected officials must support our staff if residents call and say that the inspectors are being strict on them. Recommendation: Ask the Inspectors, Zoning and Police Department to tour the entire city and work cooperatively to issue citations to make residents clean up code violations. Also ask the City Attorney and Prosecuting Attorney to aggressively seek penalties for those who do not comply voluntarily. Budget Impact: Staff time and postage. After much discussion comments and suggests, No action required.

Refuse Truck Bid (Bruce Willemarck)

Maintenance Service Garbage Division received competitive bids for a new one-man garbage truck. Our current 1995 garbage truck is eight (8) years old and in constant need of repair and maintenance. The trade in of this old garbage truck is included in the bid results. This purchased is a budgeted item. The following are the bid results:

Hawkeye International Trucks $114,639.51

Freund International Trucks $110,617.00

Truck County-Freightliner $108,379.76

Recommendation: Purchase a new refuse truck from Truck County-Freightliner for $108,379.76, which includes trade-in of a 1995 refuse truck. Budget Impact: Budgeted under Garbage Department.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Fireworks Agreement (Steve Verdick)

The City Council has expressed support for continuing the 4th of July fireworks as an annual event. Attached is a proposal from J & M Displays, Inc. who did the fireworks display in 2003 at Soule Bowl. This three (3) year agreement for 2004 - 2006. The City is not obligated to purchase the fireworks display in any year, however we are required to use J & M Displays if we have fireworks on the 4th of July in any of those years. The three (3) year agreement provides for the City getting bonus products of 5%, 10% and 15% in each respective year. If we sign the agreement now we will receive 2003 prices in 2004. The City can cancel the agreement by giving fifteen (15) days notice if the cost for 2005 or 2006 increases by more than 3% per year.

Recommendation: Approve the agreement with J & M Displays, Inc. and ask the City Attorney to draft a resolution to authorize entering into the agreement. Also decide if the fireworks should be held at an alternate location if Soule Bowl is unavailable due to repairs. Budget Impact: $10,000 for fireworks in 2004 to be paid from Recreation and Culture Fund, minus private sponsorships and donations at the gate. There may also be other expenses for busing, bands and sound equipment.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to concur with the recommendation and proceed with the signing of the agreement with J & M. Upon voice vote all those in attendance voted in favor. Motion carried

Employee Replacement (Chief Freeman)

Due to the resignation of Officer Jamie Posateri, the Police Department needs to hire a replacement officer. The effective date of hire would be October 2, 2003. Recommendation: Hire replacement officer. Budget Impact: None, budgeted position.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice voted all those in attendance voted in favor. Motion carried.

Vacation of Portion of 8th Avenue at Location of Former Fire Station (Lauper/Phares)

The City of East Moline, in June 1974 sold to J.L. Brady Company the City's former Fire Station, located at the corner of 8th Avenue and 13th Street. It has recently come to the attention of the City that when the sale occurred in 1974, the Fire Station building encroached approximately nine (9) feet into 8th Avenue. The City is now being requested to vacate the nine (9) foot strip along the Northeasterly line of 8th Avenue which would permit this area to become a part of Lot 8, as shown on the attached Exhibit "A". Recommendation: Director of Engineering Services recommends that the City adopt an Ordinance to vacate the nine (9) foot strip, which will correct the encroachment, which has occurred since June 1974, and for apparently many years before. Budget Impact: None.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to concur with the recommendation and direct the City Attorney to draft the necessary documents. Upon voice vote all those in attendance voted in favor. Motion carried.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn the meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Kelley, Teague and Heiland. Motion carried. 7:45p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

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