MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS
AUGUST 21, 2006
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. 6:59p.m.
TRAFFIC CONTROL- 15TH AVENUE (Chief Moreno)
Discussion of possible traffic control resolution in the area of the 100 to 600 blocks of 15th Avenue. Previously requests have been made to have a stop sign located at 3rd Street and 15th Avenue. The purpose would be to slow the traffic traveling on 15th Avenue. After each request engineering and traffic studies have shown that the area does not met the requirements to erect stop signs.
Recommendation: No action required at this time – Discussion only.
Budget Impact: None at this time.
Chief Moreno informed the City Council there was a traffic accident last Monday where a 6-year-old child was hit by a vehicle. The chief noted that we do need to do something in that area. A lengthy discussion was held regarding safety issues and what could be done to slow traffic and possible options that could be taken to assist the residents, such as:
· Limit parking to one side of the Street to increase visibility
· Changing the speed limits in all residential areas.
· Placing reminder notices in water bill.
· Polling of residents to see how serious they are about speeding.
Chief Moreno, Mr. Mayhew, and Alderman Heiland will continue to work on safety issues and report back to the City Council on September 18, 2006 with a possible solution.
SANITARY WATER/SEWER RATES (Mr. Hughes/Mayor Thodos)
The East Moline City Council has authorized water and sewer rate studies several times in the past. The Council has authorized rate increases and decreases to municipal customers. The recent (2003/2004/2005) increases have not been charged. The lost of revenue over the last three-year period is approximately one million dollars. Currently the rate that is charged to external customers is .860 per 100 cubic feet. By ordinance it should be $1.55 per 100 cubic feet.
Recommendation: That the City Council authorizes the original firm, Stanley Consultants, Inc. to re-evaluate our sewer rates to give the Council direction as to where the rates should be set.
Budget Impact: Unknown.
Finance Director Jim Hughes has received a proposal from Stanley Consultants Inc. for professional engineering services to perform the rate studies for the water and sewer. This is required for the issuance of bonds and for the required improvements to the water and sewer infrastructure. The cost of the rate study for both water and sewer is $19,500.
A lengthy discussion was held on the purposed increases to the sewer and water rates. Concerns were also expressed regarding how such increases would affect, the other municipalities budgets.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the water and sewer rate study in the amount of $19,500 to be performed by Stanley Consultants Inc. and direct the Director of Finance and the Director of Maintenance Services to contact Stanley Consultants Inc. about the additional cost of a drainage study. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.
EVENT GUIDELINES (Mr. Keehner)
Our elected officials are sometimes requested to make decisions concerning the use of City materials and or City personnel for community special events. The use of City personnel and materials for special events is not a budgeted line item within annual departmental budgets. If City personnel is approved by Council to be used for a special event this creates a potential revenue shortfall situation for that department. This is a situation where there is a reduction in another area of the budget to ensure Council directives are realized, and shifts departmental workload to accommodates the event request.
City Staff has metwith several Aldermen and discussed creating certain guidelines, which would be used to assist our elected officials in their decision making process. Attached is a list of special events and corresponding departmental costs associated with each special event and a brief memorandum discussing the subject (See Attachment).
Recommendation: None at this time Budget Impact: None at this time.
A lengthy discussion was held regarding how the City of East Moline could reduce the level of participation in special events and provide the most benefit to our community. Specifically, those events that offered participation to a larger number of the citizens and lower City sponsorship as compared to others which provide a lesser benefit and may charge an admission. The discussion was on how the City of Moline handled request for their special events.
City Administrator Rich Keehner stated that it might be appropriate to have these letters from special events organizations reviewed by the Citizen Advisory Committee (CAC), which is composed of citizens of our City. After reviewing the request the committee would submit its recommendations by December 1, 2006 to the City Council for their final approval. Aldermen Moreno and Westbrook volunteered to be apart of this committee.
Alderman Moreno announced the Labor Day Soccer Tournament to held September 1st through the 4th, at Northeast Park.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the
Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried. 8:00p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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