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City Council Meeting

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 08/20/2001


ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta Holmes, to call the roll and the following Aldermen were presented: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague. 7:40p.m.

BIKE PATH SEALER BIDS (Bruce Willemarck)

The Maintenance Service Department received two (2) competitive bids to apply a rubberized coal tar emulsion sealer on our 3 mile long Bike Path. This sealer will fill all cracks 1/8 inch or larger, prevent oxidation (drying action) which causes raveling of the pavement, and protect against moisture accumulation from the freeze-thaw cycle. Two bids were received from the following Contractors: A-1 Onken Pavement $11,400 and Tri-City Blacktop $8,490

A motion was made by Alderman Doose, seconded by Alderman Kelley to accept the low bid from Tri-City Blacktop in the amount of $8,490 with funds coming from Park Professional Services Fund 01.6.01.0151.00. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, and Meredith. Motion carried.

MUTUAL AID AGREEMENTS (Chief DeFrance)

The East Moline Fire Department has been involved in “Mutual Aid” is to provide emergency assistance during times of large emergencies that exceed the normal response capabilities of a particular department. These are standard agreements which do not bind the city to provide resources if doing so would severely hinder fire protection within the city or its contracted districts. Recommendation: Authorize Mayor Moreno, to execute the original mutual aid agreement.

A motion was made by Alderman Heiland, seconded by Alderman Teague to approve the request as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried.

TIF REVIEW PROPOSAL (Joseph Duffy)

We would like to begin the process to determine if the areas along the “I-5” corridor would be TIF eligible. By creating a Tax Increment Financing District along this corridor the City would be able to be reimbursed for infrastructure improvements needed to promote development of this area. Trkla Pettigrew, Allen & Payne would provide consulting assistance in completing studies and plans for the possible establishment of a Tax Increment Financing Redevelopment Project encompassing an areas of approximately 300 acres northeast and contiguous to the recently established Quad City Downs Redevelopment Project Area in the City of East Moline. To form the TIF it takes three phases, the cost of the review is approximately $26,000 and would take any where from 45-60 days. Recommendation: We would like approval for the entire project not to exceed $26,000; funds would come out of fund 70 – I80/I88 Business Park. This fund is currently unfounded and a cash transfer must be made.

A motion was made by Alderman Thodos, seconded by Alderman Kelley to approve the request as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried.

WASTEWATER PLANT SCADA SYSTEM (Dean Piatt)

The operation of the wastewater treatment plant could be improved with the addition of a SCADA system. This would bring equipment plant information to a central location. It would let the operator see what is running, tank levels, and equipment failure to restart from electrical pumps and outages. It would be a huge improvement in the alarms in use now. Recommend Ament Engineering be hired to complete the engineering and to go out for bids. Ament estimated the costs at $85,000, funds available in Sewer Depreciation. Plant Automation 40.6.0.369.000.30.0000.00.

A motion was made by Alderman Thodos, seconded by Alderman Kelley to approve the request as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Doose, Moreno, and Meredith. Motion carried

EAST MOLINE SCHOOL DISTRICT REQUEST (Steve Verdick)

East Moline School District 37 request that the City of East Moline enter into an agreement to use City owned land for a parking lot near Glenview School. Recommendation to approve request, subject to provisions that ensure the City is indemnified and held harmless, also who is responsible for maintenance. Direct the City Attorney to draft an intergovernmental agreement.

A motion was made from Alderman Thodos, seconded by Alderman Kelley, to approve the request as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried.

FIRE PUMPER & SPECS (Chief DeFrance)

The Fire Department is in need of a new Pumper to replace an aging 1979 American LaFrance and move a 1983 American LaFrance into reserve status. This is a large purchase and we have developed specification for the Rescue Pumper. We are now ready to discuss financing, and to proceed with advertising for competitive bids. This purchase is for next fiscal year, however we need to order the vehicle prior to December 31, 2001 to avoid substantial increase due to more stringent EPA emissions standards it takes about 12 to 14 months for delivery. By purchasing the Pumper now the City would save approximately $90,000.00 rather than waiting until 2004. Approximate budget impact would be $325,000. Chief DeFrance is requesting an increase in the Fire Protection Tax Levy to allow for the purchase of the Pumper, currently the tax levy is at 13.09 % with a cap not to exceed 0.15%. Chief DeFrance presented information, and showed a video as to how the purchases of the Pumper would benefit the City. After ten minute of discussion and questions. A motion was made by Alderman Thodos, seconded by Alderman Heiland to direct the City Attorney to draft an ordinance to raise the Fire Protection Tax Levy. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried.

A motion was made by Alderman Thodos, seconded by Alderman Kelley to authorize the Fire Department to advertise for competitive bids for the Rescue Pumper. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 8:35p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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