MINUTES OF THE MEETING OF THE MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
AUGUST 16, 2004 ROLL CALL Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. 7:35 p.m.
ROAD CLOSED REQUEST (Verdick) A request has been made by Robert Baecke to close the Avenues between 8th and 10th Streets on 15th Avenue and that 9th Street between 16th Avenue and the alley north of 15th Avenue be closed between 10:30am to 12:00pm on November 11, 2004, to conduct Veteran's Day Ceremonies at Ninth Street Commons.
Recommendation: Approve the request to close the road.
Budget Impact: None A motion was made by Alderman Kelley, seconded by Alderman Moreno, to concur with the request. Upon voice vote all those in attendance voted in favor.
BAD CHECK FEE (Hughes) On January 5, 1998 the City of East Moline instituted a bad check fee in the amount of $15.00. It has become clear that the fee does not deter some residents to consistently use a check with insufficient funds to pay for their water and sewer bill. If a resident makes an honest mistake the Returned Check Fee is not assessed. When a resident's check is returned for insufficient funds, the City makes a call to the resident. If the call does not produce results we send a "red tag" to the property. If that does not work we would turn off the water. On rare occasions we have had a policeman make a telephone call.
Recommendation: Increase fee to $25.00.
Budget Impact: Would increase revenues by the number of bad checks (Approx. 40 annually). A motion was made by Alderman Kelley, seconded by Alderman Meredith, to direct the City Attorney to draft an Ordinance increasing the Returned Check Fee to $25.00. Upon voice vote all those in attendance voted in favor.
PERMIT WAIVER REQUEST (VanRaes) Each year "Rebuilding Together Quad Cities" (formerly Hearts and Hammers) selects qualified low income households for a volunteer workday. Home repairs, with emphasis on safety and building code items, are performed at no cost to the homeowner. This year the organization has three (3) possible sites in East Moline. Traditionally all the permit fees have been waived. Permits are still required just not charged. A motion was made by Alderman Meredith, seconded by Alderman Moreno, to waive the permit fees for "Rebuilding Together Quad Cities". Upon voice vote all those in attendance voted in favor.
JARVIS MARKETING AGREEMENT (Keehner) To further the mission of creating, retaining and expanding economic development within the City of East Moline, City staff is requesting the City Council to consider approving a Marketing Agreement between Howard Jarvis and the City of East Moline. This Agreement would allow City Staff the opportunity to add the agreed upon vacant land area adjacent to the vacant property at Q.C. Downs site to its list of available property to be developed upon. This Agreement allows City Staff additional opportunity to present available vacant land to prospects seeking a large land area to develop within the City of East Moline.
Recommendation: Direct City Attorney to draft a Resolution supporting this Marketing Agreement. A motion was made by Alderman Puentes, seconded by Alderman Meredith, to concur with the request. Upon voice vote all those in attendance voted in favor.
MINIMUM W/S INDUSTRIAL BILL (Hughes) As we are now approaching the closure of the Case IH plant we need to make a change to our policy for minimum fees for providing water and sewer services to inactive properties. When the plant is closed there will be minimal water and sewerage usage. The City still must maintain the infrastructure to provide services to this property. Case will turn off almost all water connections. They are also going to drain the sprinkler system so they can then avoid heating the building. In the case of a fire City crews will have to find the valves to reactivate the sprinkler system. There is a cost to provide such services. Discussion was held on the amount that the minimum billing should be. A motion was made by Alderman Moreno, seconded by Alderman Meredith, to table this item until the next COW meeting. Upon voice vote all those in attendance voted in favor.
DEMOLITION OF 1723 10TH AVE (Motzer) Records show that this property has been vacant since 1996-97; and has slowly deteriorated since then. In recent years the roof structure became a haven for a large pigeon population. There was a permit issued to re-roof the house in June but no other action to make the house livable has been relayed to the inspection department
Recommendation: Request the City Attorney proceed with the demolition of 1723-10th Ave A motion was made by Alderman Kelley, seconded by Alderman Meredith, to direct the City Attorney to start the procedure for demolition of 1723 10th Ave. Upon voice vote all those in attendance voted in favor.
ADJOURN A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Meeting adjourned at 8:28 pm
Kathryn VenHuizen, Deputy Clerk
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