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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 08/07/2000


ROLL CALL Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present:, Carol Doose, David Kelley, Gary Kelley, Crotis Teague, Helen Heiland, John Thodos and Joe Moreno. There were no Alder people absent.

ST. ANNE'S TRAFFIC (ALDER WOMAN HELEN HEILAND) A request to install gates in the alley behind St. Anne School was tabled on July 17, 2000. Meetings with nearby residents were held.

The recommendation brought to the Committee of the Whole by Police Capt. Ray Dowell, Fire Chief Robert DeFrance, Alder woman Helen Heiland, and Clarence Vyncke from a meeting on July 20, 2000.The recommendation is signed by Police Capt. Ray Dowell, Fire Chief Robert DeFrance, and Clarence Vyncke. Alder woman Helen Heiland chooses not to sign or approve the presented proposal. Gates will be installed at 6th Street entrance of the alley, and a second set of gated to be installed approximately 200 ft. west at the end of the school property. Gates will not be locked and a latch connection will be installed to hold gates when they are opened. The gates will be closed :Monday - Friday, 7:30 a.m. - 5:00 p.m. Saturday, 4:30 p.m. - 6:00 p.m. and Sunday 7:30 a.m. - 12:30 p.m. The recommendation is to be on a trial basis for six months. Further recommendations are: signs will be installed on 7th Street stating "entrance to this alley is for residents only." St. Anne School and Parish may also place signs on their property, but the city must first approve the signs, Signs on the gates or school property will be approved by the City before posting. The structure of the gates will also be approved by the City. St. Anne Parish will pay for the gates and signs - payment to be made to the City of East Moline.

A motion was made by Heiland , seconded by to deny the request from St Anne School. The motion died for lack of a second.

A motion was made by Moreno, seconded by G. Kelley to approve the request staff proceed with the St. Anne alley project on an approximate six month trial basis at no cost to the city, to be passed on to the full council for consideration on August 21, 2000. To be initiated as soon as possible after the final approval by City Council. The project will be reviewed by the Committee Of the Whole the first meeting in January 2001, There was discussion. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Voting no: Heiland. The motion carries 6/1.

REVISED DEVELOPMENT AGREEMENT (PHARES/DUFFY) City staff has been negotiating a restatement of the Development Agreement with REDEEM and Kaizen Company of America for the River front Project. The agreement has been revised as follows. Kaizen Company's role has been amended to that of the primary developer with Kaizen being obligated to initially construct the Phase I office building development site. Kaizen Company has requested to ve released as developer of the condominium project. A secondary developer will be constructing Phase I of the residential condominium project. Progress has been made in attracting other development within the TIF area which will provide the increment necessary for issuance of bonds by the City. While these developments have not been finalized, real progress has been made in obtaining commitments from third party developers for construction of office and recreational facilities.

A motion was made by Thodos, seconded by Moreno to concur with the request for the restatement development agreement between Kaizen, REDEEM and the City. This will be passed on to the full council for consideration. There was discussion. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries 8:30 p.m.

ANTI-HATE RESOLUTION (VERDICK) Churches United of the Quad City area have formed a group called the "Quad Cities Anti-Hate Coalition". They are asking cities to support a resolution addressing issues of hate in the Quad Cities. The Quad Cities is a community enriched by its wondrously diverse population. The Quad Cities has consistently celebrated, affirmed, and valued that diversity. The Quad Cities has a noble history of its civic and religious leader and private citizens standing together in partnership in unequivocal opposition to those who preach hatred and bigotry or commit hate crimes or other acts of hatred.

A motion was made by Doose, seconded by Teague to direct the City Attorney to prepare a resolution, addressing issues of hate in the Quad Cities, in proper form for consideration at the August 21, 2000 City Council meeting for adoption. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

BANK DEPOSITORY REVISIONS(HUGHES) With the advent of the River Front project and the Investment that Deere Harvester Credit Union is making in the future of the River Front, the City should show their appreciation by asking Deere Harvester Credit Union to bid on some of the funds that we have invested. No money would just be given to Deere Harvester Credit Union, they would have to be the successful bidder with the highest rate of interest. They must also comply with our investment policy, in terms of deposits in excess of insurance. The ordinance should also reflect the many name changes that has occurred since the last time the ordinance was amended.

A motion was made by D. Kelley, seconded by Teague to direct the City Attorney to draft an ordinance reflecting the changes in the City depositories, and take to the City Council for approval. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries 8:40 p.m.

WATER ORDINANCE REVISION (WILLEMARCK) The request to add the following to the current Water Sewer ordinance, 8-8-30: Water Meters: "The owner and/or contractor of a new building shall be responsible for the installation of the remote wire from the water meter location to the remote reading device location. The property owner and/or contractor of the existing building shall be responsible for the installation of the remote wire from the water meter location to the remote reading device location when a meter is relocated or a second meter is installed. There shall be a suitable place provided so the remote is readily accessible at all times to the meter reader and inspectors of the city. The wire used in such installation shall be 22/3 AWG solid conductor outdoor communication cable with three (3) wires being black, green, and red in color. Installation of the wire and location of the remote reading device shall be completed prior to pre-over inspection of the Plumbing Inspector."

A motion was made by Thodos, seconded by G. Kelley to concur with the Water Sewer ordinance addition, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries 8:41 p.m.

ESI AGREEMENT (PHARES) The City of East Moline has reached a tentative agreement with the Eldon Spencer Trust and Aaron Darrell for the environmental remediation and redevelopment of the ESI Gas Station located at 3017 Kennedy Drive. There is a property real estate agreement for the City sale of the property to Aaron Darrell, an agreement for assignment of mortgage from the Eldon Spencer Trust to the City and an escrow agreement to provide for deposit of funds and documents in order to initiate environmental clean up under supervision of the Illinois Environmental Protection Agency. There is also a proposal from Landtech, Inc. for a site classification study. The agreements will require the City to advance the sum of $15,000, in order for an environmental engineer to prepare a Site Classification and Completion Report for review by the Illinois Environmental Protection Agency. After the report is reviewed and approved by the IEPA, the IEPA will reimburse the City for all costs of environmental remediation, over and above the deductible advance of $15,000. The City's advance of $15,000 will be recovered upon the final sale of the land to Aaron Darrell, the Developer of Mother Hubbard's convenience stores. The final sale will occur , however, only after the City had completed obtaining title to the site through foreclosure of the mortgage being assigned to the City by the Eldon Spencer Trust, and the site has been remediated to the satisfaction of the IEPA.

A motion was made by Thodos, seconded by Moreno to concur with the request to approve the agreements and instruct City Attorney to draft a resolution for consideration by the City Council. Initial advance of $15,000, to be recovered upon the sale of the property, Initial funds to come from Demolition fund Line Item. There was discussion. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

EXEMPT SALARY SCHEDULE (T. JOHNSON) There are several changes that need to be made to the Exempt Compensation. The current Compensation structure is outdated and over-complicated, All but two Exempt Employees are at 100% of their Comp Ratio. Organizationally, Exempt salary costs are rising at a disproportionate rate. This proposal attempts to fix the problems with the current structure and maintain the Merit Pay System. The recommendation is to make the following changes to the exempt salary structure. Collapse the existing 21 Exempt Labor Grades into 3. Revise the Merit Pay Salary Increase Guide to adjust for the resulting lower Comp. Ratios. Eliminate Longevity and Education Pay for Exempt employees.

The cost of raising the base salary of those currently receiving Education and Longevity rather than making a regular Education and Longevity payments. The change results in Merit Increases based on slightly higher base salaries for 16 of 25 employees (resulting in just over a $1,000.00 increase in overall Merit Pay, based on the average increase, 5/1/00). Residual savings from not paying any Education and Longevity after the 2001 bump in base salary will result in a savings of over $21,000.00 per year.

A motion was made by D. Kelley, seconded by Thodos concur with the request for Exempt Salary Changes, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

FIRE PUMPER BIDS (CHIEF DeFRANCE) The Fire Department is in need of a new pumper to replace an aging 1979 American LaFrance and move a 1983 American LaFrance into reserve status. The plan is to form a Specification Committee in the Fire Department to develop specs to be distributed by the end of October 2000. Bids will be brought back to the Council in November for review and approval.

A motion was made by Thodos, seconded by Moreno to concur with the request to authorize the Fire Chief to form a committee and Spec & Bid a new pumper and pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

FIRE CODE AMENDMENTS (CHIEF DeFRANCE) This is a housekeeping item modifying the City Code to reflect the organization and structure changes made within the Fire Department in the past two years. All changes have been previously approved by independent council resolutions The recommendation is to approve the changes to City Code for update purposes only to clarify language.

A motion was made by Moreno, seconded by Thodos to approve the changes to City Code for update purposes only to clarify language, request the City Attorney to draft the ordinance changes, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

COUNTYWIDE RECYCLING UPDATE (ALD. GARY KELLEY)The Rock Island County Solid Waste Committee is investigation the possibility of implementing a county-wide curbside recycling program in 2001. Preliminary Information will be provided at the meeting concerning this issue. There was discussion. This was informational only, no action was needed.

WATER MAIN EXTENSION AGREEMENTS (PHARES) Richard and Judy Scott and Leslie A. Wilken-DePoorter have requested the City to extend the City water main north along the west side of 179th Street for approximately 145 feet to a point just south of the property owned by Leslie A. Wilken-DePoorter in Adventure Hills Subdivision to provide City water service to the two premises Each owner will agree to pay the sum of $1850 to the City upon completion of the extension as their respective shares of the cost of the extension.

A motion was made by D. Kelley, seconded by G. Kelley to approve the recommendation for an agreement for water main extension, request the City Attorney draft an agreement and pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries.

ADJOURNMENT A motion was made by D. Kelley, seconded by G. Kelley to adjourn. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Heiland, Thodos and Moreno. The motion carries. 8:12 P.M.

Minutes taken and submitted by,
_______________________________

Bobbi-Sue Huntoon, City Clerk

 

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