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City Council Meeting

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 08/06/2001


ROLL CALL

Mayor Moreno called the meeting to order and directed Kathryn VenHuizen, to call the roll the following Aldermen were presented: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague.

Translation of City Forms - Mayor Moreno

There are many people living in East Moline and the Quad City area that cannot speak or read English very well. This presents problems for them and sometimes for City employees if there are questions concerning some form of correspondence or document. One option to improve the situation is to start having documents translated into different languages.

Mayor Moreno introduced Ms. Rosa Napp from Translations Unlimited, Inc. who gave a presentation on her Company.

This was presented for information only and Mayor Moreno asked for input and suggestions from staff and Council.

Real Estate Purchase - Verdick/Phares

The Foremost Pack property, Parcel SM 412-1, located on 13th Avenue between the Big Ten Mart (Molo Oil) and the Railroad tracks, has been acquired by the Rock Island County Delinquent Tax Agent, for sold taxes. This property is currently subject to an order for demolition and has been abandoned for a number of years. The City has the first option to purchase this parcel at a price of $20 per front foot, or $14,962. The City would be responsible to demolish the buildings located on the parcel and would assume any liability for environmental clean up.

After brief discussion a motion was made by Alderman Doose, seconded by Alderman Thodos to purchase the property located on 13th Ave (The Foremost Pack property) for delinquent taxes in the amount of $14,962 to be paid from fund 80. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.

Detective Vehicle Purchase - Chief Freeman

Although we have an annual rotation system for replacing patrol vehicles, there is no system for replacing detective cars. The police department needs to replace a 1992 Ford Crown Victoria that was originally the Chief’s car then handed down to the detectives. The vehicle is nearing 10 years old with close to 100,000 miles and starting require frequent maintenance. 2002 Block Grant funds are available to replace it with a 2002 Ford Taurus from Reynolds Ford under state bid.

A motion was made by Alderman Moreno, seconded by Alderman Teague to approve replacing a 1992 Ford Crown Victoria with a 2002 Ford Taurus from Reynolds Ford. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.

CSO Vehicle Purchase - Chief Freeman

Replacement of 1993 Dodge Caravan used for Community Service Officer is necessary. This vehicle has 105,000+ miles. The vehicle was purchased used 5 years ago and served us well but needs replacing. We have located a 2000 Chevy Astro Van with 16,000 miles and is set up to meet our needs. Purchase price is $14,575.00

A motion was made from Alderman Heiland, seconded by Alderman Kelley, for final approval tonight to purchase the 2000 Chevy Astro Van for $14,575. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.

Sale of Vehicles - Chief Freeman

With the purchase of three new squad cars this year, we have three used cars we need to sell. Recommend selling the vehicles at the City Auction with funds being returned to the vehicle and equipment fund.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to approve the sale of the three used vehicles at the City Auction. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.

Sale of Industrial Park Property - Joseph Duffy

An offer to purchase lots 14 and 15 of the East Moline Industrial Park First Addition has been received from Mr. Gary Ferns. Mr. Ferns is requesting a waiver from the development standards of the East Moline City Code that require a durable and dustless surface for parking area and drive aisles. This requires a waiver of municipal code as well as from the “Restrictions and Covenants” of the East Moline Industrial Park First Addition.

Mr. Ferns is also requesting a waiver from the covenants that will allow him delayed construction on the required screening for the side loading of buildings until after the construction of any buildings.

At a public hearing on July 12, 2001, the East Moline board of Zoning Appeals recommended that Mr. Ferns be required to pave the parking and drive aisle area around each building within one year of the certificate of final occupancy being issued by the City; and, as each subsequent building is completed, the parking and drive aisle area around each building shall be improved with a paved surface within one year of the City’s Final Occupancy Certificate being issued for said building. The motion also includes a recommendation that Mr. Ferns be allowed to construct a screen (fence) for the side loading of buildings within one year of the issuance of final occupancy for said building. (See attached minutes and Staff report from Zoning Board of Appeals hearing.) The Economic Development Commission on March 15, 2001, recommended that the sale of the property be considered by the City Council, contingent upon any outstanding issues being addressed.

Mr. Ferns addressed the Committee regarding his request and outlined his future plans for the lots.

A motion was made by Alderman Heiland, seconded by Alderman Thodos, to table this issue for two weeks and bring it back to the Committee at that time. Upon voice vote all present voted in favor.

Water Plant Engineering - Lauper/Scully

In January 2002, new, more stringent EPA laws regarding drinking water quality go into effect. East Moline's water apparently will not meet the new turbidity and total organic carbon removal standards. For this reason the Illinois EPA has requested information on how East Moline intends to come into compliance with the new laws.

After seeking proposals from seven different engineering firms and interviewing three of those firms, East Moline's Engineering and Water Plant staff concluded that CTE Engineers was the most qualified firm to do a study coming into compliance with the new EPA laws.

A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the hiring of CTE Engineers to perform the engineering study at a cost not to exceed $38,500. . Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 8:01 PM

Minutes taken and submitted by,

Kathryn VenHuizen
Finance Office Secretary

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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