MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.
PARK REFERENDUM (Phares)
The Park board has requested the City Council to pass a resolution placing a referendum on the ballot for the general election on November 5, 2002, which would ask the voters to approve an increase of the maximum annual tax levy for park purposes from .075 to .160.
Much discussion was held regarding the money spent at the parks within the City. The County Clerk must have this resolution after the next council to be considered for the ballot in November.
A motion was made by Alderman Heiland, seconded by Alderman Moreno, to place the referendum on the ballot for the public to vote on an increase of the maximum annual tax levy from .075 to .160. Upon Roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Voting against: Thodos. Motion carries 6 – 1
EAST MOLINE / SILVIS SOCCER CLUB REQUEST (DeFrance)
The East Moline/Silvis Soccer Club has requested the Fire Department stand by to provide medical services at the annual soccer tournament held at Northeast Park. The tournament is scheduled for
August 30~September 2, 2002 and will consist of approximately 36 hours of play. In years past, we have provided this service at no extra cost to the soccer club. Compensatory time off to firefighters who volunteered for this event. We also provided an on duty engine company when not needed elsewhere in the City. The Soccer Club has requested four (4) medics for this year’s event.
At this time, the Fire Department is not in a position to offer compensatory time without triggering a payout of overtime to firefighters who exceed the contractual 72-hour compensatory maximum. While it is not possible to predict the exact dollar amount of this event, the potential cost to the City are listed below.
A motion was made by Alderman Thodos, Seconded by Alderman Moreno, to offer 2 off duty Medics for a total of 72 hours, not to exceed $2,200 and to have staff contact Silvis about possible additional help Upon voice vote all in attendance voted in favor. Motion Carries.
POLICE TOWING POLICY (Freeman and Kent & Wanda Adams)
Mr. and Mrs. Adams are looking for clarification on the “apparently abandoned” wording in the ordinance. They are also wondering why and where the number of days a vehicle sits before it’s considered abandoned; currently a vehicle must be moved every seven (7) days or it is considered abandoned.
Chief Freeman explained to the Adams and the Council that the cars that are broken down, have flat tires, broken windshields, or debris under them are assumed to be abandoned. All someone has to do is contact the officer and prove to them that the car is in working condition.
No action was needed on this item.
HANDICAPPED PARKING (Freeman)
Clella Porter is requesting a “Handicapped Parking Only” sign be placed in front of her residence at 347 12th Street. Mrs. Porter has presented a doctor’s statement showing her need for the special parking designation.
A motion was made by Alderman Thodos, seconded by Alderman Teague, to have Maintenance Services install a handicapped parking sign in front of 347 12th Street and have the City Attorney draft an Ordinance creating the handicapped parking space. Upon voice vote all in attendance voted in favor. Motion carries.
FUNDING FOR COUNTY WIDE EMERGENCY VEHICLE (Freeman)
The entities of East Moline, Moline, Milan, Rock Island, Rock Island County, Milan and Silvis are looking at restoring a bus donated by Metro Link into a County Wide Emergency Vehicle. East Moline, Moline, Rock Island and Rock Island County are being asked to contribute $5,100. The Cities of Milan and Silvis are being asked to contribute $2,500. There will little maintenance cost after the restoration of the bus. East Moline, Moline, Rock Island and Rock Island County will share the cost of maintenance. The City of Moline will insure the vehicle. There is a grant application in effect to complete this project and with the approval of the grant, the cities would be reimbursed their initial costs. The bus would be used as a command vehicle and would have the ability to communicate with all emergency vehicles.
A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the $5,100 contribution for the restoration of a bus to be used as a command vehicle by East Moline, Moline, Milan, Rock Island, Rock Island County, Milan and Silvis. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion Carries.
H.C. DUKE TAX REMIBURSEMENT (Hughes)
As part of the discussion for the property tax reimbursement for Timberline Pallet & Skid, the Committee-of-the-Whole recommended that I also contact HC Duke and offer them the same reimbursement that was approved for Timberline. I have done that and I met with their Controller, William Holmquist. He said that HC Duke would indeed be interested in a property tax rebate on their property, on which Officer Park sits. Their property taxes increased from $457.32 to $1,669.84, an increase of $1,212.52 (365%). If we made HC Duke the same offer, we would reimburse them 68% of their property tax bill, which would be a reimbursement of $1,135.50. I also recommend that I contact the Township Assessor to see if she would offer the valuation adjustment to HC Duke for this parcel that she did for Timberline. This reduction was approximately 50%. Again, as in Timberline, in no way should HC Dukes property tax, after reimbursement, be less than $500.00.
The total reimbursement at the high EAV’s would be $1,657.83 ($522.33 Timberline and $1,135.50 HC Duke). Now the first thought could be we should buy this property. Assuming the property owners would sell their property for the fair market value on their tax bills ($8,621 Timberline and $18,403 HC Duke) for $27,000, at an annual rate of interest of 5.50%, the annual payment would be $2,259.34. This is $601.51 more than an annual purchase payment. The recommendation would be to direct the City Attorney to draft a similar agreement with HC Duke, that we have entered into with Timberline Pallet Skid.
BUDGET IMPACT: A first year payment from the Recreation and Culture Fund in the amount of $1,135.50. Future expenditures from the Park Fund.
A motion was made by Alderman Teague, seconded by Alderman Moreno, to direct the City Attorney to draft a lease addendum agreement with HC Duke & Son, Inc. similar to the agreement the City has with Timberline Pallet & Skid. Upon voice vote all in attendance voted in favor. Motion carries.
SALE OF 402 15TH AVENUE (Phares)
Andrew and Mary Lou Wood have submitted an offer to purchase an empty lot at 402 15th Avenue, East Moline, which is now owned by Charles Elliott, but is subject to a demolition lien as filed by the City in the amount of $8,807.77. Charles Elliott owned a residence on this lot, which was demolished by the City, pursuant to court order. Andrew and Mary Lou Wood have proposed to purchase the lot $1,000, and have deposited $500 earnest money with the City Attorney. RECOMMENDATION: The City accept the proposed offer to purchase to be executed by Andrew and Mary Lou Wood in the amount of $1,000 for the empty lot located at 402 15th Avenue, East Moline, and proceed with foreclosure of the demolition lien
A motion was made by Alderman Heiland, seconded by Alderman Thodos, to accept the offer from Andrew & Mary Lou Wood to purchase 402 15th Avenue in the amount of $1,000 and to have the City Attorney draft a resolution detailing the sale. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague.
PUMPER EQUIPMENT (De France)
The Council approved the order of the new fire apparatus some time ago. During a recent pre-construction meeting with Alexis Fire Equipment Company, we discussed additional equipment, which was not included in the original specification. The items will enhance the operation capability of the new apparatus and improve efficient operation with limited manpower. The total for the additional equipment totals $12,167.00
A motion was made by Alderman Thodos, seconded by Alderman Meredith, to approve the additional equipment in the amount of $12,167. Upon voice vote all in attendance voted in favor. Motion carries.
PRE TREATMENT ORDINANCE (Piatt)
In August 1999, a proposal to the East Moline Sewer Use Ordinance was submitted to the USEPA Region V. On April 20, 2002, the proposed changes were up for public notice, no comments were collected, and on July 3, 2002, the proposed changes were approved.
A motion was made by Alderman Doose, seconded by Alderman Meredith, to have the City Attorney draft an Ordinance outlining the proposed changes to the Sewer Use Ordinance. Upon voice vote all in attendance voted in favor. Motion carries.
E.M. GRADE SCHOOL REQUEST (Verdick)
During 2001-02 the East Moline Grade School has been doing major construction improvements to its school buildings at Hillcrest and Glenview. During the construction at Hillcrest School additional expenses were incurred by the school because the City’s water main was not shown on the construction utility map and had to be moved unexpectedly during the project at a cost of about $200,000. It appears the City may have been partially but not totally at fault.
Construction is currently underway at Glenview School. A lease agreement to allow the Grade School District to use City property for parking requires the school district to install an asphalt surface and also to install proper drainage, at an estimated cost of $48,375. Because of the large unexpected expense at Hillcrest School, the Assistant Supt. Of Business is requesting the City to partially reimburse the School District for the water main repairs at an amount not to exceed $48,375.
City staff feels that the request has merit, and in the spirit of cooperation recommends that the City reimburse the School District for the water main repair in an amount not to exceed $48,375
A motion was made by Alderman Thodos, seconded by Alderman Doose, to approve the reimbursement to the school district in an amount not to exceed $48,375. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carries.
RETAIN SCHIFF, HARDIN & WAITE (Hughes)
Jim Hughes, Director of Finance, informed the Committee-of-the-Whole that annexation is progressing for the Emerald Pointe Development. It is now time to pass a resolution of intent to TIF this development. Mr. Hughes requested permission to retain Mr. Paul Marengo, Schiff, Hardin and Waite, to prepare this resolution. The resolution of intent to TIF makes eligible all expenses incurred from the date of passage, TIF eligible expenses.
A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve hiring Paul Marengo to prepare the resolution for the intent to TIF. Upon voice vote all in attendance voted in favor. Motion carries.
A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague . Motion carried. 9:00p.m.
Minutes taken and submitted by,
Kathryn VenHuizen, Deputy City Clerk
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