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City Council Meeting

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 07/21/2003

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman Luis Moreno (on vacation). 7:15p.m.

Centennial Committee Report (Marcia Lintz)

Marcia Lintz, Vice Chair of the Centennial Committee gave a preliminary Fireworks Report and recommendations for future funding (See Attachment). Ms. Lintz thanked the City of East Moline for their support and all City Departments. There is strong support in the community for the fireworks to return as an annual event. In order for this to occur, planning and financial commitments need to be made now. Historian Judy Belan is writing a book about East Moline. The book will sell for $15.00 and orders are being taken now with a late fall delivery. Items under Requested Action of the report (see Attachments) were discussed.

The Mayor and City Council commended the Centennial Committee for an outstanding report and a job well done with the festivities on July 4th.

Recommendation: Accept the report and place on file. Budget Impact: No additional funds required at this time. Future funding discussion in "Request Action" section of the report.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to concur with the recommendation by the Centennial Committee. To proceed with the requested action items as stated. Upon voice vote all those in attendance voted in favor. Motion carried.

Road Block Request (Steve Verdick)

The Knights of Columbus is requesting a roadblock at 9th Street & 15th Avenue on September 19th - 20th. The purpose of the roadblock is to solicit donations for the 34th Annual Tootsie Roll Drive, which benefits the mentally handicapped. Recommendation: Approve the request. Budget Impact: Minimal expense to the City.

Alderman Puentes requested that City Attorney Phares look into State Statue 625 ILCS 5-11-1006 to identify any possible conflict with regard to the blocking of the roads.

A motion was made by Alderman Puentes, seconded by Alderman Heiland, to table until the next Committee-of-the-Whole Meeting on August 4, 2003. Upon voice vote all those in attendance voted in favor. Motion carried.

Babcock Water (Jim Hughes)

There are three blocks in the Babcock area that does not have City water. The City has in the pass talked to some residents in the affected area about water. This area does not qualify for a grant, but there are residents who are having problems with wells and do want City water. Also it is not fair to have the City install and then maintain this water main and then have the residents who do not take the water come in ten years and get the same price the residents paid in 2003. The cost of this water main should increase 3% per year. Recommendation: Direct the Director of Engineering to begin preparing plans to install City water mains in the 3-block area of Babcock that does not have City Water. Direct the Director of Finance to contact all affected residents in this area and propose the following: The City of East Moline will install a water main, and the residents who sign up for water upon completion of the water main, will pay their share of the actual cost not to exceed $5,000 per house. The residents who do not take advantage of this offer, the cost of future hook-ups to this water main will increase by 3% compounded annually. The City will offer a 10-year payment plan at 5% interest. Budget Impact: No impact to current operating budget. This capital improvement would be made from the IBP Water reserves.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to direct the Director of Engineering to begin preparing plans for the installation of the new water main in the Babcock area. Also direct the Director of Finance to contact all effected residents in the area that the City of East Moline is beginning the planning of the construction of a new water main at no cost to the resident's actual cost not to exceed $5,000. Upon voice vote all those in attendance voted in favor. Motion carried.

Budget Description (Steve Verdick)

Due to a variety of factors, there is a need to modify our 2003/2004 budgets by $293,456. This change needs to be done by decreasing expenditures, increasing revenues, or a combination of both things. We need to make an adjustment that is more than just a temporary remedy, especially with the know loss of revenue starting in 2004 when Case New Holland Plant closes.

Recommendation: Various options will be presented in the special report. Further discussion is needed.

Budget Impact: $293,456 in reduced expenditures or increased revenues to balance this year's budget.

Mr. Verdick informed the City Council of four options for their consideration, and they are:

Option 1: Reduce expenditures by $293,456. This involves not replacing one Police Officer, not replacing 3 Firefighters.

Option 2: Increase revenue by implementing a garbage user fee to begin on September 1, 2003 of $6.79 per month per residential stop.

Option 3: Implement a combination of $148,399 in reduced expenditures and $145,057 in increased revenues (garbage user fees) totaling $293,456.

Option 4: Temporary expenditure reduction, ask all city employees to take a day off without pay for nine (9) months, which would save $277,500. This would only be a temporary solution and do nothing to reduce expenses or increase revenue for next year. It would also require approval from all three unions.

After much discussion, question, and comments, a motion was made by Alderman Puentes, seconded by Alderman Meredith, to approve option 2 (the garbage user fee) as presented. Charging $6.00 per month per residential stop, to become effective September 1, 2003. Upon roll call the following voted in favor: Teague, Puentes, Doose, Meredith and Kelley. Against: Alderman Heiland. Motion carried 5-1.

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to adjourn the meeting. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Puentes, Moreno, Doose and Meredith. Motion carried. 8:52p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

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