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  MINUTES OF THE MEETING OF THE MAYOR AND THE
 COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

JULY 16, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  7:09p.m.   

ADDITIONS/CORRECTIONS TO AGENDA

None.   JURISDICTION TRANSFER/BARSTOW ROAD (City Attorney Phares) The City of East Moline has requested Rock Island County to improve County Highway 4 (Barstow Road) from the east edge of Illinois Route 5 easterly to the west edge of the Burlington Northern & Santa Fe Railroad crossing, and transfer jurisdiction and maintenance obligations to the City of East Moline.  The Rock Island County Board adopted a Resolution of Jurisdictional Transfer at its regular meeting on June 19, 2007, a copy of which is attached.  It is now requested that the City Council approve the attached Local Agency Agreement for jurisdictional Transfer.   Recommendation:  Approve Local Agency Agreement for Jurisdictional Transfer and forward to City Council.   Budget Impact:  None   Discussion was held regarding what are the additional responsibilities of the City once the transfer takes place such as road maintenance, police protection ect.  Mr. Kammler explained the process of the Jurisdictional Transfer.   A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley.  Motion carried.   Douglas Riel 21912 Barstow Road, East Moline, Illinois, 61244 addressed the City Council expressing his concerns regarding the Jurisdictional Transfer of Barstow Road to the City of East Moline.  The Barstow Fire Protection District was not notified that this action was being taken.  Mr. Riel stated his concerns are issues of flooding, emergency services to the citizens and public safety.    FIRE REGISTRATION – FALSE ALARM FEE (Chief DeFrance) The East Moline Fire Department responds to approximately 150 false alarm calls a year.  Several occupancies have alarm systems that malfunction and are not repaired in a timely manner.  To assist in gaining compliance with the Fire Departments order to make repairs to existing alarm systems we are proposing the City adopt an ordinance regulating fire alarms.  The purposed ordinance is attached for your review.   The ordinance would allow for one (1) false alarm (system malfunction) a fiscal year and establish a penalty of a $150.00 service charge per false alarm (system malfunction) for each alarm thereafter during the same fiscal year.   Additionally, the ordinance would require the owner of any facility with an alarm system to have provision for a representative key holder to respond to all activated alarms within thirty (30) minutes of notification.  Falure to respond within the 30-minutes would result in a separate violation with a $50.00 penalty.   The proposed ordinance is similar to existing ordinances in neighboring municipalities.   Recommendation:  Adopt a Flase Fire Alarm Ordinance for the City of East Moline.   Budget Impact:  The amount of revenue is uncertain however on the history of false alarms the revenue potential is approximately $11,000.00 per year.  It is expected that facilities will take corrective action to address problems with their alarms thereby reducing their penalties and City revenue.   A lengthy discussion was held in terms of where the false alarms are coming from, and who the offenders are. Chief DeFrance stated they come from businesses and commercial properties. It was suggested that notification letters be sent out to the businesses and residents regarding the problem and the possible charge of $150.00 penalty for non-compliance of the City Code.   A motion was made by Alderman Puentes, seconded by Alderman Heiland, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley.  Motion carried.   PROTECTIVE EQUIPMENT GRANT  (Chief DeFrance) The East Moline Fire Department applied for and received a FEMA, Assistance to Fire Fighters Grant in the amount of $39,000.00 for the purpose of replacing twenty-six (26) sets of protective "turn-out" equipment.   The Fire Department appointed a committee to evaluate existing protective equipment and develop specifications for the replacement equipment in compliance with National Fire Protective Association (NEPA) Standard 1971, (2007 revision).  The committee has completed this phase of their work and we are now prepared to present specifications to prospective bidders in accordance with the City of East Moline Purchasing Policy.   Recommendation:  Authorize the Fire Department to advertise for, and solicit sealed bids to be opened by the City Clerk or her designee at City Hall at 9:00a.m. on Monday, August 20, 2007.   Budget Impact:  90/10 cost share grant.  The City will receive $35,100.00 in Federal Grant Funds and expend $3,900.00 from the Fire Protection Funds – Department Projects Line for a total of $39,000.00.   A motion was made by Alderman Puentes, seconded by Alderman Moreno, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley.  Motion carried.   MUNICIPAL CODE ENFORCEMENT SYSTEM (Chief Moreno) The Cities of Moline and Rock Island participate in an administrative hearing officer administered by Bi-State.  The system allows for the adjudication of municipal ordinance violations through a hearing officer system, which is separate from the Circuit Court.  The system could be used for all ordinance violations including building code violations, fire inspection violations, vicious animals, abandoned vehicles, and other code violations handled by the Police Department.  The program has proven successful and should provide East Moline a more efficient system in the prosecution of municipal code violations.   Recommendation:  Enter into an agreement with Bi-State to join the existing Municipal Code.   Budget Impact:  The system is funded by the fines and cost collected.  Other cities have reported better collection of fines and fees over using the Circuit Court.   Discussion was held as to how this would benefit the City in the collection of fines, code enforcement, and zoning violations.   A motion was made by Alderman Moreno, seconded by Alderman Bustos, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Cervantes, Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley.  Motion carried.                                                                                                                     ADJOURNMENT A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adjourn the Committee-Of-The-Whole meeting.  Upon roll call, the following voted in favor:  Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos.  Motion carried.  7:44 p.m.     Minutes taken and submitted by,     _______________________________________ Arletta D. Holmes, City Clerk

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