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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 07/15/2002

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos. 7:15p.m.

Kennedy Drive Enterprise Zone Expansion (Keehner)

The City of East Moline is requesting a change of the Illinois Quad City Enterprise Zone Boundaries by the addition of territory. This new territory includes area located adjacent to the Southwest Corner of Kennedy Drive and 42nd Avenue and area adjacent to the Northwest Corner of Kennedy Drive and 42nd Avenue. Project #1: Development of new Retail Facility. Location: Northwest Corner of Kennedy Drive and 42nd Avenue. Job Creation: Retain approximately 200 employees and create 100 new positions. Investment: Approximately $9,700,00. Project #2: Commercial Development Location: Southwest Corner of Kennedy Drive and 42nd Avenue Job Creation: Approximately 200-250 employees Investment: Approximately $10,000,000.

Currently, the Enterprise Zone measures 8.80 miles however, anticipating the approval of added territory in Moline and Rock Island County an additional .20 miles and anticipating the approval of added in East Moline .09717 miles, leaving 5.9028 square miles remaining and unused in the Illinois Quad City Enterprise Zone. Recommendation: Approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff and City Attorney to draft a resolution amending the Enterprise Zone Intergovernmental Agreement, to draft revised Enterprise Zone Intergovernmental Agreement, ant to draft Ordinance amending Ordinance 88-22 establishing the original Illinois quad City Enterprise Zone. Budget Impact: None

A motion was made by Alderman Doose, seconded by Alderman Meredith, to approve the request as presented and direct the City Attorney to prepare the required documents. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Moline Rock Island County Enterprise Zone Expansion (Keehner)

The City of East Moline received communication from the City of Moline and Rock Island County requesting the addition of territory to the Illinois Quad City Enterprise Zone. This new territory includes the following: Project #1: State of Illinois Location: Former Shopko Site, 2000 36th Avenue, Moline. Description: The State of Illinois is consolidating nine (9) agencies into a one-stop Employment-Training Center. Job Creation: 100 employees and 100-200 clients. Investment: $9,000,000. Square Miles: .0192. Project #2: Southpark Mall Location: 4500 16th Street, Moline. Description: Enterprise Zone incentives will be used to entice new tenants to Moline’s Southpark Mall. Job Creation: 200 employees and 300 customers. Investment: 22,000,000. Square Miles: .17574 Project #3 IDC Solutions, Inc. in Cordova has been withdrawn.

Currently the Enterprise Zone measures 8.80 miles, these new sites will add an additional .20 miles leaving six miles remaining and unused in the Illinois Quad City Enterprise Zone. Recommendation: Approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff and City Attorney to draft Resolution amending the Enterprise Zone Intergovernmental Agreement, to draft revise Enterprise Zone Intergovernmental Agreement, and to draft Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone. Budget Impact: None

After much discussion a motion was made by Alderman Doose, seconded by Alderman Meredith, to approve the request as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Soule Bowl Contract (Vande Wiele)

In preparation for the 2003 Centennial Celebration; the City’s Centennial Committee is recommending that the City of East Moline secure the Soule Bowl Site for the fireworks show and other activities. UTHS (United Township High School) will waive the user fee of Soule Bowl for the Fireworks Display.

The City of East Moline will be responsible for the school custodial/personnel cost associated with the event, such as set-up and clean-up also $1,000.00 for ticket takers. The Committee does not anticipate this to exceed $2,000.00.

Recommendation: Approve the contract with United Township High School District #30. Budget Impact: None anticipated.

A motion was made by Alderman Moreno, seconded by Alderman to approve the contract with United Township High School District #30 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

King’s Farm Funding Request (Vermost)

At the June 17, 2002 City Council meeting the Kings Farm Subdivision was approved. The development was originally planed for Condos and now it’s a Single Family Unit Development. The Developer has noted several unforeseen circumstances have caused delays in the King’s Farm Development. King’s Farm Development, L.L.C., is requesting financial assistance from the City to get the Subdivision on schedule and become more competitive. They request assistance in the amount of the low bid of $15,335 for a retaining wall along the North Side of the entrance street, 44th Street (See Attachments). Recommendation: City Council consideration. Budget Impact: $15,335.00 – Non-Budgeted Item.

After much discussion a motion was made by Alderman Moreno, seconded by Alderman Meredith, to assist Mr. Vermost with the construction of a retaining wall in the amount of $15,335.00. Funds coming from a land sale that will be closing on or before October 2002. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Main Street Funding Request (Banaszek/Guthrie)

The City of East Moline has received correspondence from East Moline Main Street requesting support of a fund raising assessment project. Cost of this assessment project equals $15,000.

(See attachments). Recommendation: Staff respectively request City Council consideration of this fund raising assessment project. Budget Impact: Unbudgeted project, but funding is available using landfill host fees.

Mr. Jeffery Guthrie addressed the City Council, stating what Main Street short and long-term goals are over the next five years (See Attachments). Mr. Greg Moroni of Hartland Consultants 915 -15th Avenue, East Moline, Illinois, A major fund raising initiative will greatly impact the community as a whole, and create the atmosphere to revitalize the downtown area. Mr. Banazek introduced the Committee and Board of Directors. He also thanked the City Council for their consideration.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the request as presented with funds coming from Landfill Host Fees. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, and Teague. Opposed: Heiland. Motion carried. 5-1

Roadblock Request (Verdick)

The Knights of Columbus, Leo Council No.716 are requesting a roadblock at 9th Street and 15th Avenue on September 20th and 21st to hold their Annual Tootsie Roll Drive for the Mentally Handicapped.

Recommendation: Approve the request. Budget Impact: None.

A motion was made by Alderman Kelley, seconded by Alderman Teague, to approve the request as presented. Upon voice vote all present voted in favor. Motion carried.

Vehicle Ventilation Bids (Chief DeFrance)

The Fire Department has received two (2) bids on the installation of a vehicle exhaust positive capture system. The system is needed to reduce employee exposure to vehicle exhaust at the downtown station. The diesel particulate is harmful to employees, the city computer equipment and creates a dirty and unsightly station appearance. The following are the two (2) bids that were received.

1. DSP Monoxivent $5,396.00 includes needed Air Compressor
2. Hasting Air-Energy Control $5,628.48 Air Compressor not included

Recommendation: Accept the low bid from DSP Monoxivent for installation of vehicle exhaust positive capture system at the Downtown Fire Station. Budget Impact: $5,396.00 from Facility Improvements. Budgeted item.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to accept the low bid from DSP Monoxivent in the amount of $5,396.00 with funds coming from the Facility Improvements Fund. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Officer Park Lease (Verdick)

This item was tabled at the May 20, 2002 Committee of the Whole meeting, Finance Director Jim Hughes was directed to contact the Hampton Township Assessor, Linda Longernecker concerning the valuation of the property owned by Timberline Industries. Mr. Hughes has received a letter from Ms. Longernecker stating she would reduce the equalized assessed value of the property from $8,370 to $4,722, which would be a reduction of 43.59%. This should amount to a property tax bill being reduced from $782.24 to $340.98. With the proposed agreement with Joe R. Tindall the City of East Moline would reimburse him $190.98, leaving a balance owing of $150.00. Mr. Tindall would always pay at least $150.00. If the value would increase the City of East Moline would reimburse Mr. Tindall 68%. Mr. Willemarck was to investigate available property in the area to relocate the park. Mr.Willemarck found no suitable property available.

Recommendation: To approve the reimbursement of 68% of Mr., Tindall’s property tax bill. Mr. Tindall would always pay at least $150.00. Budget Impact: Pay this year from the Recreation and Culture Fund and in future years from the Park Fund.

A motion was made by Alderman Teague, seconded by Alderman Meredith, to approve the request as presented and direct the City Attorney to draft an agreement with Mr. Tindall setting forth the terms of the reimbursement agreement. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Code Update (Motzer)

Cities and Towns in the surrounding area have used different International Codes (some using the 1994 version while others are taking their guidelines from the 1997 codes). In order for this area to be uniform, the local inspectors and state commissions have worked very hard the past couple of years to get everyone to adopt the 2000 codes. The Association of General Contractors and the Quad City Home Builders Association have given their nod of approval. This allows all Contractors and Municipalities to use the same codes.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the request as presented. Upon voice vote all presented voted in favor. Motion carried.

Elected Officials Salaries (Verdick)

The salaries of Elected Officials have not increased since about 1980. During the 17-year period since 1985, inflation has increased the cost of living by about 65%. This means that the purchasing value of $2,400 in 1985 is only about $1,500 in 2002. In the Mid 1980’s the number of Aldermen were reduced from 14 to 7. Recommendation: Listed below are the current salary and the recommended increase, which would take effect for Wards 2,4,6 on May 1, 2003 and for Wards 1,3,5, & 7, the City Clerk and City Treasurer on May 1, 2005:


CURRENT

PROPOSED

INCREASE

Alderman

$2,400

$1,200

$1,200

City Clerk

$2,400

$1,200

$1,200

Treasurer

$2,000

$3,000

$1,000
Note: changes to be effective on May 1, 2003 must be approved prior to November 1, 2002.

Budget Impact: The changes would increase Elected Officials salaries by a total of $3,600 on May 1, 2003, and by a total of $10,600 effective May 1, 2005.

A motion was made by Alderman Teague, seconded by Alderman Meredith, to approve the increase as presented and review the Elected Officials salaries at least every five years starting in 2005. Upon roll call the following voted in favor: Moreno, Meredith, and Teague. Opposed: Doose, Kelley, and Heiland. Tied 3-3. Mayor Moreno voted in favor. 4-3 Motion carried.

Request for Sale of 402 15th Avenue, East Moline (Phares)

Andrew and Mary Lou Wood have submitted an offer to purchase an empty lot at 402 15th Avenue, East Moline, which is now owned by Charles Elliott, but is subject to a demolition lien as filed by the City of East Moline in the amount of $8,807.77. Charles Elliott owned a resident on this lot, which was demolished by the City of East Moline, pursuant to court order. Andrew and Mary Lou Wood have proposed to purchase the lot for $1,000.00 and have deposited $500.00 earnest money with the City Attorney. Recommendation: The City of East Moline accept the proposed offer to purchase to be executed by Andrew and Mary Lou Wood in the amount of $1,000.00 for the empty lot located at 402-15th Avenue, East Moline, and proceed with the foreclosure of the demolition lien. Budget Impact: Income on sale will partially cover the cost of foreclosure and real estate sale.

After much discussion, a motion was made by Alderman Heiland, seconded by Alderman Moreno, to make a counter offer to Andrew and Mary Lou Wood in the amount of $3,000.00, and bring back to the next Committee of the Whole Meeting on August 5, 2002. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

Tractor Sale (Willemarck)

The Park Department has a 1948 John Deere Tractor that is not used any more. We are requesting that it be put in the Tractor Auction at John Deere Commons on August 9th and 10th, 2002. Recommendation: Put tractor into auction at John Deere Commons on August 9th and 10th, 2002. Budget Impact: Funds from sell of tractor to be placed in the Vehicle Reserve Fund.

A motion was made by Alderman Teague, and seconded by Alderman Kelley to concur with the request as presented. With proceeds from the sell going into the Vehicle Reserve Fund. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Heiland. Motion carried. 8:25p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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