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Apr 18, 2014
Spring Clean Up Week

Apr 21, 2014 6:30 PM
City Council Meeting

Apr 26, 2014 8:00 AM
Nancy Tragarz Annual Spring Clean-up

Apr 26, 2014 9:00 AM
Watertown Clean Up

May 04, 2014
Cinco De Mayo Celebration

May 05, 2014
Cinco De Mayo Celebration

May 05, 2014 6:30 PM
City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

May 26, 2014
City Offices Closed - Memorial Day

May 26, 2014 1:00 PM
Memorial Day

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 06/17/2002

ROLL CALL

Mayor Moreno called the meeting to order and directed Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.. 7:35p.m.

GRIP Land Sale (Keehner)

The City of East Moline received correspondence from Ray Shuman, Vice President and Chief Operating Officer of Lift Systems concerning their desire to purchase Lot 3 of the Great River Industrial Park (GRIP). Lot 3 measures .66 acres in size and is located adjacent to Lift Systems. This purchase would allow Lift Systems the opportunity to expand their existing facility to the east. Recommendation: Sell Lot 3 in GRIP to Lift Systems allowing opportunity for future expansion and refer this back to the Economic Development Committee to negotiate the sale.

A motion was made by Alderman Thodos, seconded by Alderman Moreno to table this item to the Economic Development Committee for negotiation of the sale. Upon voice vote all present voted in favor.

Centennial Fireworks (Marcia Lintz)

In preparation for the July, 2003 Centennial Celebration, the Centennial Committee has obtained a proposal from J & M Displays for the traditional fireworks display in the amount of $10,000. Mr. Norris from J & M Displays discussed the safety issues with the committee. The fireworks would be held at Soule Bowl. Chief DeFrance informed Mr. Norris that the City has its own permit for fireworks that would need to be obtained.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to accept the proposal from J & M Displays and direct the City Attorney to review the contract and draft any necessary resolutions. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Florence Aldridge Center Land Transfer (Verdick)

On May 19, 2000, the City Council approved a Land Transfer Agreement with the East Moline Citizens For a Community Center (EMCCC) to transfer City-owned land to the EMCCC for the purpose of constructing a new childcare facility. The land transfer was conditioned upon the Board of Managers for the EMCCC presenting construction and financing plans (including a legally binding letter of commitment for financing) on or before February 1, 2002. The Board of Managers is requesting an extension of the land transfer agreement until June of 2003 to allow more time to raise the necessary funds.

After discussion a motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the request for the land transfer extension and direct the City Attorney to draft a resolution. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Emerald Point Agreement (Hughes)

City Staff has been negotiating the development agreement with Mike Shamsie for the Emerald Point Development. The important aspects of the agreement are as follows:

  1. The agreement is the northwest corner of the I-88 and I-80 interchange.
  2. Authorizes the development of any of the following: hotels/motels; restaurants; retail outlets; executive office park; and upscale single or multi family residential properties with a minimum value of $150,000 or townhouses with a minimum value of $120,000.
  3. Mr. Shamsie will annex the property to the City of East Moline.
  4. The City will establish a TIF district.
  5. The TIF district will reimburse the developer for the expenditures as outlined in Exhibit B.
  6. The tax increment will be split as follows:
    1. The TIF district will reimburse the school districts (UTHS and Silvis Elementary) for students who live in the development.
    2. The City will receive 80% of the remaining increment for the next payment of principal and interest payments for the bond issue that was for the installation of sewer mains from the Quad City Downs to the development.
    3. The developer will receive 20% of the increment for reimbursement of expenditures as outlined in Exhibit D.
    4. After the bonds have been paid in full and all other City expenditures have been reimbursed, the developer will receive 100% of the increment.
    5. The City of East Moline will issue and guarantee bonds for the construction of the sewer main. The developer understands that there must be enough increment to pay the principal and interest payments.
    6. The City will offer Enterprise Zone benefits.
    7. The City will waive all utility hook-up fees.
    8. The City shall encourage the Illinois Department of Transportation to make intersection improvements to Denhardt Road.
    9. The developer must meet the obtain debt and equity financing within 36 months and 60 months for Phase I and Phase II respectively, as shown in Exhibit C.
    10. The developer may assign this agreement to another developer that has a net worth of at least $2,000,000.

A motion was made by Alderman Thodos, seconded by Alderman Heiland, to approve the Emerald Pointe Development Agreement and direct the City Attorney to review and approve the final agreement. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion Carried.

Building Permit Waiver (Keehner)

The City of East Moline has received correspondence from Michael Shamsie, P.E., Landmark Engineering; requesting waiver of a building permit fee in the amount of $1,548.15. This fee has been generated by the construction of the new Quizno’s restaurant located at 435 42nd Avenue of the Cities (42nd Avenue).

A motion was made my Alderman Thodos, seconded by Alderman Kelley, to waive the building permit fee in the amount of $1,548.15 for the new Quizno’s Restaurant located at 435 42nd Ave. Upon voice vote the following voted in favor: Thodos, Doose, Kelley and Teague. Against: Heiland, Moreno, Meredith. Motion passes 4 – 3.

Drainage Maintenance Agreements (Lauper)

Letters were received from Mr. Mike Shamsie and Mr. George Collins regarding the storm sewer system along their properties on 42nd Avenue. The IDOT request with respect the their Utility Permit for the storm sewer system that the City accept maintenance for the proposed storm sewer extension.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to table this item until the next Committee of the Whole meeting. Upon voice vote all those present voted in favor. Motion Carried

Large Dump Truck Bids (Willemarck)

The Maintenance Services Department received competitive bids for two (2) large dump trucks. Listed below are the bid results
Hawkeye International (IH) $129,748
Mid American (Sterling) $128,918
Frelind International (IH) $128,815
QC Peterbilt/GMC (GMC) $125,141
QC Peterbilt/GMC (Peterbilt) $124,557
Truck Country (Freightliner) $124,508
Trade Ins:

· 1987 Ford Large Dump Truck
· 1992 GMC Large Dump Truck

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to table this item until the next Committee of the Whole meeting. Upon voice vote all those present voted in favor. Motion Carried

Backhoe Bids (Piatt)

The Wastewater Plant received competitive bids for a new backhoe loader. Listed below are the results of the bids:
Caterpillar 420D $88,707 less trade - $9,000 = $79,707
Case 580 Super M $78,597 less trade - $8,000 = $70,597
John Deere 310SG $80,182 less trade - $10,000 = $70,182
Trade 1982 Case 580D backhoe/loader

RECOMMENDATION: Purchase from low bidder a John Deere 310SG backhoe/loader at a cost of $70,182.00

A motion was made by Alderman Heiland, seconded by Alderman Meredith, to accept the low bid from Martin Equipment for a John Deere 310SG backhoe/loader at a cost of $70,182.00 Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion Carried.

Labor Day Parade (Verdick)

The Quad City Labor Day Parade Alliance sent a letter request to hold the annual Labor Day Parade on Monday, September 2, 2002.

A motion was made by Alderman Thodos, seconded by Alderman Teague, to approve the request for the parade and to direct the Finance Director to purchase the candy for the aldermen to distribute at the parade. Upon voice vote all those present voted in favor. Motion carried.

Elected Official Salaries (Hughes)

The Committee of the Whole created a three-person committee to study the salaries of all elected officials. The Committee was made up of the Director of Finance, Alderman Thodos and a citizen (Ken Pauly). If any changes will be made the changes must be passed by November 1, 2002. If salaries were increased they would become effective for wards 2, 4 and 6 on May 1, 2003. The balance of the elected officials would receive their wage increases on May 1, 2005. These salaries are paid out of the General Fund, subject to property taxes

After much discussion a motion was made by Alderman Thodos, seconded by Alderman Heiland, to table this item until the next Committee of the Whole Meeting. Upon voice vote all those present voted in favor. Motion Carried.

GPS Locator (Hughes)

Engineering and Maintenance Services have been testing a Global Positioning Devise (GPS) this past month. Mssrs. Willemarck and Lauper investigated various pieces of equipment that was compatible with our mapping system. The GPS devise was competitively priced. Employees from the Maintenance Services Department have been testing the equipment by locating water mains and downloading locations to our maps. The Pathfinder Pro XR System that we have been renting worked flawlessly. It is now time to convert our rental agreement to a purchase agreement. If we act now the rental payments that have been made will be applied as a down payment on the equipment.

A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the purchase of the Pathfinder Pro XR System Global Positioning System from G. Lengemann Co. for a purchase price of $10,995 with approval to purchase immediately. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 8:55p.m.

Minutes taken and submitted by,
_______________________________

Kathryn VenHuizen, Deputy City Clerk

 

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