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Sep 01, 2014
City Offices Closed - Labor Day Holiday

Sep 02, 2014 6:30 PM
City Council Meeting

Sep 15, 2014 6:30 PM
City Council Meeting

Oct 06, 2014 6:30 PM
City Council Meeting

Oct 20, 2014 6:30 PM
City Council Meeting

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
City Council Meeting

Nov 27, 2014
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Nov 28, 2014
City Offices Closed - Thanksgiving

 MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 06/07/99


ROLL CALL

Mayor Ward called the meeting to order at 7:45 p.m. The following members of the committee of the Whole were present: Alder people John Thodos, Carol Doose, Dave Kelley and Crotis Teague.

Others in attendance were: City Attorney, William Phares; Finance Director, Jim Hughes; Director of Engineering Services, Bill Lauper; Director of Maintenance Services, Bruce Willemarck; Police Captain Reggie Freeman; and City Treasurer, Bill Vyncke. City Administrator, Steve Verdick.

INTERNAL AUDIT COMMITTEE

Jim Hughes gave his recommendation that we form an Internal Audit Committee. He made the recommendation that the first selection to this committee be Ms. Denise Bubbers.

A Motion was made by Alderman D. Kelley and Seconded by Alderman Thodos to direct the City Attorney to draft an ordinance to form the rules regulations policy of the internal committee and bring it back to the full Committee for consideration. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

Mayor Ward appointed the internal audit committee: Denise Bubbers, City Treasurer Bill Vyncke, and asked for a volunteer from the elected official, Alderman D. Kelley volunteered. A Motion by Alderman Teague and Seconded by Alderman Thodos to approve the 3 appointments to the Internal Audit Committee with one more appointment to be made at a later date. Upon voice vote all present voted in favor. Motion carries.

PARK CAPITAL IMPROVEMENTS

Ben Zmuda gave a presentation on the Park and Recreation Board multi-year capital improvement plan for the Park System. The Park Board recommends approval. There was discussion. A Motion was made by Alderman Thodos and Seconded by Alderwoman Doose to concur with the request to apply for an OSLAD grant with a matching fund of 50/50 from the Park Board reserve account, to help fund a water playground a EMPIRE Park. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

A Motion was made by Alderman Thodos Seconded by Alderwoman Doose to direct staff to review the plan of funding and bring back a recommendation to the Committee of the Whole within 30 days. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

SPECIAL SERVICE AREA-THE QUARTER

Randy Starbuck and Lyn Paris of REDEEM gave a presentation explaining why beginning the process of forming a Special Service Area would be beneficial. There was brief discussion. A Motion was made by Alderman Thodos and Seconded by Alderman Teague to forward to staff for review and bring back to the Committee Of The Whole a proposal for engaging necessary professional services for SSA formation and a schedule for public hearing/ordinance adoption. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

SPECIAL SERVICE AREA - MAIN STREET

Jim Hughes announced that there is a request from Main Street East Moline , Inc. to create a Special Service Area. Tony Banaszek presented petitions signed by residents and property owners in the area be affected. A Motion was made by Alderman Teague and Seconded by Alderman Thodos to accept the signed petitions as presented and place on file. Upon voice vote all present voted in favor. Motion carries.

A Motion was made by Alderman Thodos and Seconded by Alderman Teague to pass to the staff to put together a package and arrange for surveys, petitions being signed and public hearings and bring back to the full Council then we will direct the City Attorney to draft an ordinance. Upon Roll Call the following Alder people voted in favor: Thodos, D. Kelley, Teague. Doose voted Abstain. Motion Carries.

DESIGN REVIEW, WAIVER REQUEST

Bill Lauper explained that the City has received a letter from Mile Shamsie, President of Landmark Engineering Group, Inc., requesting that the plan review fees of the building permit be waived for the new Trinity building on 42nd Avenue. The fee for this building is $4,220.94. A Motion was made by Alderman D. Kelley Seconded by Alderman Thodos to deny the request to waive the plan review fee, pass on to full Council for consideration. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

DRAINAGE MAINTENANCE AGREEMENT REQUEST

Bill Lauper announced that the City has received a letter from Michael Shansie requesting that the City of East Moline accept the maintenance of a storm sewer in front of his Northwood Professional Park Development on 42nd Avenue. A Motion was made by Alderman Thodos Seconded by Alderwoman Doose to approve the request and pass on to the full Council. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

41st AVENUE DRAINAGE IMPROVEMENT REQUEST

Bill Lauper continued explaining that Michael Shamsie’s letter also requested that the City accept sole responsibility for upgrading the storm sewer North of 41st Avenue. A Motion was made by Alderman Thodos Seconded by Alderman D. Kelley to table this issue until staff can come back with

recommendations to the Committee Of The Whole. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

DEMOLITION BIDS

Bill Lauper informed the Committee of the low bids for demolition of buildings at 1920 2nd Ave, 348 12th St, and 1321 12th Ave. A Motion was made by Alderman D. Kelley and Seconded by Alderman Teague to accept the bids for demolition and pass on to the full Council. There was brief discussion. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

SLUDGE DISPOSAL OPTION

Dean Piatt discussed the pros and cons of the City disposing our wastewater sludge by land application.

A Motion was made by Alderman D. Kelley Seconded by Alderman Thodos to stay with present practices and pass on to the full Council for consideration. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

CITY GARAGE RELOCATION

Steve Verdick /Willemarck explained the reasons a new City garage is needed. A Motion was made by Alderwoman Doose Seconded by Alderman Thodos to table the issue until a sub-committee can review the need and financing options of a new City garage and report back to the Committee of the Whole for consideration in 60-90 days. There was discussion. Upon a voice vote all present voted in favor.. Motion Carries.

SIGN ORDINANCE AMENDMENT/BILLBOARDS

Mr. Phares informed the Committee that the Sign Committee has met and feel that there should be changes to Title 4, Chapter 9, of the East Moline City Code. A Motion was made by Alderman Thodos Seconded by Alderman D. Kelley request City Attorney Phares to draft a resolution and pass to the recessed City Council for adoption tonight. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

SALE OF POLICE VEHICLE

Captain Freeman announced that the East Moline Police Department has a surplus vehicle which the Village of Carbon Cliff is interested in buying.

A Motion was made by Alderman D. Kelley Seconded by Alderman Thodos concur with the request to direct City Attorney Phares to draft the attached ordinance authorizing the sale of surplus equipment and bring back to the full council. There was discussion. Upon Roll Call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion Carries.

REPLACE OFFICER

Captain Freeman also made a request to replace Officer Basham. A Motion was made by Alderman Thodos and Seconded by Alderman D. Kelley to direct the Police and Fire commission to proceed with the replacement of officer Basham. Upon a voice vote all present voted in favor. Motion Carries.

ADJOURN

A Motion to adjourn was made by Alderman D. Kelley and Seconded by Alderman Thodos. Upon roll call the following Alder people voted in favor: Thodos, Doose, D. Kelley, Teague. Motion carried. 9:10 P.M.

Minutes taken and submitted by,
_______________________________

Bobbi Sue Huntoon, City Clerk

 

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