MINUTES OF THE MEETING OF THE MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
JUNE 6, 2005 ROLL CALL Mayor Thodos called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. 7:15 pm
TRAFFIC SIGNALS / LED (Lauper)We received a grant from the Illinois Clean Energy Community Foundation to upgrade our traffic signal from incandescent lights to LED lighting (Light Emitting Diodes) at 28 of our 30 intersection. The amount of the grant is $59,590. The grant money is to purchase the LED equipment. The LED Light uses 85% less electricity and lasts up to 5 times longer before burning out. With reduced electrical use, longer light bulb life and less maintenance costs, we estimate a savings of about $30,000 per year. The City would be responsible for the installation of the LED lights. We would seek competitive bids to install the new lights. This cost is estimated at less than $40,000.
RECOMENDATION: Accept the grant of $59,590 to upgrade our traffic lights to LED lighting. Seek competitive bids to install the new Lighting.
BUDGET IMPACT: Approximately $40,000 or less for installation of new LED traffic lighting. Money to come from Motor Fuel Tax and Street Light Maintenance funds. A motion was made by Alderman Kelley, seconded by Alderman Moreno, to accept the grant and seek competitive bids on installation. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.
8th AVENUE TOT LOT IMPROVEMENTS (Willemarck / Park Board)The Park Board would like to invest up to $40,063 to improve 8th Avenue Tot Lot. The East Moline Park Board is requesting to spend City funds, accept donations and seek grant money from the Roy J. Carver Charitable Trust. Listed below are the contributors to the project:
East Moline CI Fund $20,048
Caver Charitable Trust 10,015
Watertown Watch Group Donation 10,000
RECOMMENDATION: The Park Board requests the following approvals: For improvements to 8th Avenue Tot Lot, 1. Permission to spend up to $20,048 from the Park Capital Improvement fund. (Landfill sale revenue) 2. Permission to accept grant moneys, if awarded, from the Carver Charitable Trust for $10,015. 3. Accept a $10,000 donation from the Watertown Watch Group.
BUDGET IMPACT: $20,048 from the revenue from the sale of the Landfill. Discussion was held regarding the grant process and time lines and also regarding vandalism at the park in the past. A motion was made by Alderman Doose, seconded by Alderman Kelley, to allocate $20,048 of revenue from the sale of the landfill to the 8th Avenue Tot Lot. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried
SPRING CLEAN UP (Willemarck) Currently the City of East Moline is the only major City in the QC that provides both bulky item collection through out the year and spring clean up of bulky items. The other Cities, at one time or another provided both services, but due to budget problems and manpower constraints have condensed the services down to one or the other.
Recommendation: Delete Spring clean up of bulky items, but keep the current call in bulky item system.
Budget Impact: Savings of over $30,000 from the cost of the Spring Clean up. A motion was made by Alderman Moreno, seconded by Alderman Meredith, to eliminate the free bulky pick up for Spring clean up. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried
4th OF JULY PARADE (Willemarck) Again this year, The Quad City Chamber of Commerce is requesting to have the 4th of July Parade in Downtown East Moline. Due to the demolition of the Case IH Plant, they are requesting to start staging the parade participates at the East Moline Metal Plant (1100 block of 7th Street) and lining up the participants on 12th Avenue from 1st to 7th Street. This would include the closing of 12th Avenue from 1st Street to 7th Street from 10 AM to approximately 2:30 PM. Discussion was held about other possible locations for the staging areas. A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the request for the staging area to be at East Moline Metal Plant for the annual 4th of July parade. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried
ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 7:45pm
Minutes taken and submitted by,
Kathryn VenHuizen, Deputy City Clerk
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