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City Council Meeting

  MINUTES OF THE MEETING OF THE MAYOR AND THE

COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

JUNE 4, 2007

 

ROLL CALL

Mayor Pro-Tem Helen Heiland called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, Rick Meredith, Roseann Cervantes, and Gary Westbrook.  Absent:  Mayor Thodos.  7:08p.m.  

ADDITIONS/CORRECTIONS TO AGENDA

None.   PASSENGER RAIL RESOLUTION OF SUPPORT (Mr. Keehner/Chr. Bohnsack) The City of East Moline has received a request to support passenger rail service between the Quad Cities and Chicago.   Mr. Bohnsack addressed the City Council and explained the importance of this Resolution and the impact it would or could have in the Quad Cities (both sides of the river).  This Support Resolution will be sent to our representatives, in support of the implementation of passenger rail services between the Quad Cities and Chicago.    Recommendation:  Approve request.  Budget Impact:  None.   Discussion was held regarding new tracks, competing against other municipalities, Mr. Bohnsack answered question. The Quad Cities area consists of approximately 400,000 people, which is a benefit.   A motion was made by Alderman Puentes, seconded by Alderman Bustos, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.    NEW CITY SOFTWARE (Mr. Hughes) Sometime ago the Finance Department and other Department and Secretaries reviewed various software companies.  It was decided, for the functionality price, Civic Systems Software would be the best buy for the City.  The entire package would cost approximately $150,000.  Due to funding concerns it was decided to delay the purchase of the entire software package.  The Finance Department would still like to proceed with the purchase of the entire software package.  At this time the Finance Department would request to purchase the Cash Receipt software. The current cash receipt software is from the early 1990's and is written in MD-DOS.  It is very limited. It can only input cash receipts from one workstation.  With the new software, cash or checks can be recorded from an unlimited number of workstations.  The Finance Department cannot afford the entire software package at this time, but out of the Department Project account, the purchase of the Cash Receipt software.  The cost of the software with training is $14,250 with an annual support fee of $1,500.  There could be travel expenses for training for this software if the Department sends employees to Madison, WI.   This software package is part of the total software sold by Civic Systems and would be a start for future purchases.  This software would complement other software purchases as long as the City remained with Civic Systems.   Recommendation:  Purchase the Cash Receipt Software for the quoted price of $14,250 from Department Projects.    Budget Impact:  Would lower the Finance Departments share of the cash balance in Department Projects by $14,250.   Discussion was held regarding payment options and licensing fees.   A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to direct the City Attorney and the Director of Finance to prepare a resolution to authorize the signing of the purchase agreement from Civic Systems for Cash Receipt software in the amount of $14,250.00.  Upon roll call the following voted in favor:  Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   SALE OF PUBLIC SURPLUS PROPERTY -Fire Pick-up Truck (Chief DeFrance) The Fire Department has a 1979 Ford F-250 Pick-up we are no longer using and would like authorization to sell on E-Bay with a minimum of $1,000.00.             VIN# F2HPFC0519 Bi-State will not be having an auction this year.   Recommendation:  Authorize the Fire Chief to sell the 1979 pick-up on E-Bay with a minimum of $1,000.00.   Budget Impact:  Revenue of $1,000.00 minimum.   A motion was made by Alderman Meredith, seconded by Alderman Puentes, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.                                                                                                                     DISPOSAL OF POLICE VEHICLES  (Chief Moreno) The Police Department requests to dispose of the following four listed used squad cars in the form of a trade-in to Reynolds Ford:             2003 Ford Crown Victoria – VIN 2FAFP71W114082             2003 Ford Crown Victoria - VIN 2FAFP71W43X114080             1997 Ford Crown Victoria - VIN 2FALP71WIVX168393             1993 Ford Crown Victoria - VIN2FACP71W7PX135692   Recommendation:  To approve the disposal of the vehicle as trade-in.   Budget Impact:  The trade-in allowance will be used as credit towards the purchase of three (3) new squad cars.   A motion was made by Alderman Moreno, seconded by Alderman Puentes, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.     FIRE CRACKER RUN REQUEST (Bob Cervantes) The Annual Firecracker Run is scheduled to be held in the City of East Moline on July 3rd and 4th This year's race will celebrate its Silver Anniversary, with the motto "25 years and still running".  We are requesting your support in holding this event.   A lengthy discussion was held regarding cost being waived for police security, number of officers available to work this event, and funding possibly coming out of the Recreation/Culture fund, and the Completion of a special events form to be returned to the City.  Mr. Cervantes was given this form.   A motion was made by Alderman Moreno, seconded by Alderman Puentes, to authorize the City Administrator to approve the Special Events Application if all requirements are met.  Upon roll call the following voted in favor:  Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.       ADJOURNMENT A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adjourn the Committee-Of-The-Whole meeting.  Upon roll call, the following voted in favor: Moreno, Bustos, Meredith, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  7:35 p.m.     Minutes taken and submitted by,       _______________________________________ Arletta D. Holmes, City Clerk

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