MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith and Crotis Teague. Absent: Alderman Gary Kelley. 6:55p.m.
MetroLink Grant (Keehner)
MetroLink has receives a $1,000,000 federal grant to build a new Bus Transfer Center in East Moline. They would like to build the center, with room for future mixed used development, on about 6-7 acres in the Great River Industrial Park. The new site would replace the current bus transfer location of 8th Street & 15th Avenue. The new site would provide greater passenger, bus and vehicle safety, greater passenger convenience, and other passenger amenities and security. Buses will continue to service the downtown area. A final decision to approve the grant must be made by June 30, 2002. The GRIP is currently in a TIF zone, and this building would not be taxable. However we feel that the construction of this facility would likely spur other development in the GRIP. Construction would take place in the fall of 2002 or spring of 2003. Recommendation: Approve the request by MetroLink to accept the grant and enter into a long term lease to lease the property to MetroLink at $1.00 per year. MetroLink will retain ownership of the building. Budget Impact: The City’s match would be the Land, Streetlights, and the waiver of Utility hook-up fees.
Mr. Jeff Nelson, MetroLink Representative and Ms. Elizabeth VanLauwe, Project Manager addressed the City Council and gave background information on the proposed Transfer Station to be located in East Moline’s Industrial Park off 14th Avenue. MetroLink applied for the grant through the office of U.S. Representative Lane Evans office. This grant must be used for capital projects. After much discussion.
A motion was made by Alderman Doose, seconded by Alderman Teague, to bring this issue back to the City Council in two weeks under the Committee- Of- The- Whole. Upon roll call the following voted in favor: Teague, Thodos, Moreno, Doose, Meredith. Opposed: Alderman Heiland. Motion carried. 5-1
Downtown Parking (Capt. Dowell)
Currently the entire downtown area, including the city parking lots, and 15th Avenue’s entire length is a 2-hour parking limit. The 1400, 1500, and 1600 blocks of 8th, 9th, and 11th Streets are also 2 hour parking limits. This situation entices employees of downtown businesses to park on 15th Avenue taking away valuable parking spots from potential customers. The 100 through 500 blocks of 15th Avenue and the 1400, 1500, and 1600 blocks of 2nd, 3rd, 5th, and 6th Streets are mostly residential, making a 2-hour limit there unnecessary. The 2-hour limit in that area hasn’t been enforced in recent memory. Recommendation: Remove the 2 hour parking limit in all City Parking Lots, in the 1400, 1500 and 1600 blocks 2nd, 3rd, 5th, 6th, 8th, 9th, 10th, and 11th Streets and the 100-500 and the 1100 block of 15th Avenues. Doing this would change over approximately 100 parking spaces in the downtown area from 2 hour limits to unlimited time parking. Increasing the parking time limit in the 600-1000 blocks of 15th Avenue from 2 hours to 3-hour limits. It will be necessary to direct the Maintenance Department to remove the 2-hour limit signs from the above areas. Budget Impact: None.
A motion was made by Alderman Doose, seconded by Alderman Teague, to approve the request as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried.
Street Survey (Don Mayhew)
This is an update to the City Council regarding the Pavement Management Survey completed by Ament Engineering.
Dan Solchenberger, PE, and Rick McDaniel of Ament Engineering, presented the City Council with their final report. Pavement Management involves reviewing pavement construction and maintenance data. Evaluating current pavement conditions according to each pavement sections role in the transportation system. The total area of pavement surveyed was 10,628,765 square feet. Reports were given to all Council Members and Department Heads.
A motion was made by Alderman Doose, seconded by Alderman Teague to accept the report as presented. Upon voice vote all in attendance voted in favor. Unanimous.
Civilian Contract Employee (Capt. Dowell)
This item was tabled at the May 20th meeting for the Personnel Committee to review. There are several tasks being performed by Police Personnel that could be done by a civilian, freeing officers to return to enforcement work (See Attachment). Recommendation: The Personnel Committee recommends that the Civilian contract employee be hired for a trail period. Budget Impact: With the resignation of an officer making top patrolman wages being replaced by a new officers making a lesser wage, there is room in the budget for wages for this position, the hourly rate will be $9.00. No benefits will be paid to the contract employee. After much discussion, comments and questions.
A motion was made by Alderman Teague, seconded by Alderman Thodos, to approve the request as presented. Upon voice vote all in attendance voted in favor. Motion carried. Unanimous.
Vehicle Replacement (Steve Verdick)
This item was tabled on May 20th, and a 4-person committee was asked to review the information and make a recommendation. Permission to replace a 1995 automobile was being requested. The 7-year-old car has 114,700 miles and is in need of repairs to the transmission, front end, and tires. It is unreliable to drive for out of town meetings. There is $18,000 budgeted in the Motor Fuel Budget. Two options were purposed as follows: Option 1- Obtain bids for a vehicle to be purchased and owned by the City of East Moline (current policy).
Option 2- Provide a vehicle allowance of $325.00 per month and have the employee purchase and own the vehicle. Recommendation: The Committee is recommending that the City continue to purchase and own the vehicles (Option 1). It is recommended that the two vehicles that are budgeted in the Municipal Service Department and Economic Development Department both be replaced with program vehicles.
The following Estimated bids were obtained: Green Chevrolet: 2001 Impala, 13,000 miles, at $13,815, 2001 Dodge Caravan, 15,155 Miles, at $16,220 and 2001 Dodge Caravan, 8,267 miles, at $16,670. Reynolds Motors: 2002 Taurus SE, 20,000 miles, at $12,950 and a 2002 Ford Windstar LX Van, 23,000 miles at $12,950. Budget Impact: $16,000 budgeted in Vehicle Reserve for Economic Development (Car). $18,000 budgeted in Motor Pool for Municipal Services (Van).
Mr. Verdick states if the used vehicles have been sold he would like authorization to proceed with the purchase of the Car and Van, not to exceed the budgeted dollar amounts.
A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the purchase of the vehicles, not to exceed the budgeted amounts of $16,000 for the purchase of the car, and $18,000 for the purchase of the van. With $16,000 coming from Vehicle Reserve Fund and $18,000 from Motor Pool Fund. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried.
A motion was made by Alderman Teague, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried. 8:20p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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