MINUTES OF THE MEETING OF THE MAYOR
AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS
JUNE 2, 2008
Mayor Pro-Tem Helen Heiland called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Pro-Tem Helen Heiland. Absent: Mayor Thodos. 8:05 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
PSIC GRANT (Chief Moreno)
The police department has been awarded a Public Safety Interoperability Communications Grant (PSIC). This grant application was processed in conjunction with the cities of Moline and Milan. The grant is for a total of one million dollars plus a 20% grant match by the respective cities. The funds will be used to purchase new portable radios for the police and fire departments. These will be upgraded 800 MHz radios that will work with our current RACOM radio system. East Moline will receive a total of 65 portable radios. East Moline will receive approximately $350,000 from the grant and will need approximately $70,000 for the 20% match.
Approve acceptance of East Moline’s portion of the grant not to exceed $70,000 and direct staff to make the purchase of the sixty-five (65) radios.
$70,000 from the Public Safety Radio Fund.
A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to concur with staff’s recommendation.
Alderman Kelley noted that the City Council went through this the last time over a dispute regarding the brand of radios. Alderman Kelley asked what brand is being considered for the purchase. Chief Moreno stated RACOM Radio System. It is pretty much the same, but a better system than the department had before. Alderman Kelley stated for the record that he is opposed to the using the current system and not considering the Motorola Radio System.
Chief Moreno stated that three (3) staffers had actually gone to Motorola this time, but they were not very interested in our business. One large factor in selecting RACOM was that the City was able to lock in a monthly service fee of $15.00 per radio, whereas Motorola wanted a $53.00 service fee each month per radio.
Alderman Kelley stated that he has always supported Police and Fire, but does not feel he is informed enough about this to support the Police Department in this, therefore he will vote no.
Alderman Westbrook states that he is looking at this amount and it looks like we are going to be carrying along with the grant approximately 46% of the total expenditure. However there are three (3) other Cities involved. Alderman Westbrook asked if this is based on the fact or the number of radios that the Police Department will need.
Chief Moreno told Alderman Westbrook that his assessment was correctpercentage wise, it is somewhere near 30%, Milan 10% and Moline 60%.
Alderman Bustos questioned the need to replace the radios. Chief Moreno stated that because they are no longer being manufactured, and the current radios are ten (10) years old and replacement parts are not available.
Alderman Puentes asked if the current batteries are compatible with the new radio system. Chief Moreno stated no, they (the new radios) are a completely charger battery.
Alderman Westbrook asked if there is a communication problem between different agencies. Chief Moreno stated with the RACOM System it gives the East Moline Police Department the capability to communicate with Moline, East Moline, Milan, and Scott County. There are other technology link systems that are able to link to other agencies, so that we are able to communicate with Downtown Silvis, Rock Island County, and the City of Rock Island.
Alderman Heiland asked if the costs of the batteries are included with the radios. Chief Moreno assured her that the package was all inclusive.
Upon roll call the following voted in favor: Moreno, Bustos, Cervantes, Westbrook, Heiland, and Puentes. The following opposed: Kelley. Motion carried. 6-1
HANDICAPPED PARKING REQUEST (Chief Moreno)
Mary Parker who resides at 1359 ½ - 13th Avenue has a medical condition for which her physician has submitted a written request that a designated handicapped parking space be placed in front of her residence. The landlord of the property has also submitted a letter in agreement.
To designate a parking space to be Handicapped Parking Only in front of 1359 ½ 13th Avenue and post a sign and paint the curb blue to indicate a handicap zone.
Cost of sign and paint.
Maintenance Services Director, Bruce Willemarck stated that the sign could be posted but they no longer paint the curb blue.
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with staff recommendation as presented and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration. Upon roll call the following voted in favor: Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried.
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY GRANT LIVE SCAN (Chief Moreno)
The Illinois Criminal Justice Information Authority has awarded the Police Department a grant for a Live Scan machine. This machine takes fingerprints electronically thus saving time and eliminates inked fingerprint cards from being rejected by the State of Illinois and the FBI. This is a matching grant of 75% provided by the Illinois Criminal Justice Information Authority and 25% by the grantee. The total purchase should be approximately $36,000. The Police Department’s match will be approximately $9,000.
To accept the grant, make the 25% match and direct staff to solicit bids and return to City Council for approval.
The 25% matching funds will be taken from the State Drug Seizure line item.
A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with staff recommendation and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration. Upon roll call the following voted in favor: Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried.
FIRE FIGHTER REPLACEMENT (Chief DeFrance)
The fire department is currently operating with thirty (30) firefighters assigned to fire suppression due to the recent retirement of a Captain and a Lieutenant on long term injury restrictions.
The department is in the process of filling the Training Officer’s position from internal personnel which will further reduce the fire suppression force to twenty-nine (29) personnel. Additionally, it is anticipated that there will be at least one (1) more retirement prior to the end of this calendar year.
The next fire academy training program begins September 8, 2008. Enrollment is limited and historically fills up quickly.
Direct the Fire & Police Commission to hire two (2) qualified applicants from the eligibility list.
These are budgeted positions within the Fire Department salary line item and the replacement positions are within the staffing levels authorized by East Moline City Code.
A motion was made by Alderman Puentes, seconded by Alderman Moreno, to direct the Fire & Police Commission to hire two (2) qualified applicants from the eligibility list and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration. Upon roll call the following voted in favor: Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried.
IMPACT AGREEMENT (City Attorney Phares)
The City has been approached by representatives of Illowa Construction Labor & Management Council requesting that certain City projects be bid as “IMPACT” projects. Materials and form agreements have been circulated to all Members of the City Council by Mr. Jerry Lack, Executive Director of the Council. The City Council has heard the opinions of the City entering into IMPACT Agreements for a particular construction project.
The Cities of Moline and Rock Island have participated with the Labor & Management Council in the use of the IMPACT Agreement for a limited number of their building construction projects, and found it to be of benefit in the timely and strike-free completion of each project.
The Director of Engineering has reque
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